1. Fifty Shades of Property P. Jacklets, CPPM, CF July 31, 2013

2. Why Fifty Shades of Property? NOT “one size fits all” Understand contract requirements Understand interrelationship of organizations Resources available to you

3. Understanding Contract Requirements Access to contracts – You cannot properly perform if you do not know what is in the contract!

4. Understanding Company Structure Who are the “players” in your company? – AND do they know the Property Org?

5. Outcomes Acquisition Receiving/Identification Records Physical Inventory Subcontract Control Reports Relief of Stewardship/ Disposition Utilization/ Consumption /Movement/ Storage Maintenance Property Closeout

6. Acquisition GFP CAP Authorized Use Transfers Lease

7. Receiving/Identification Contract Requirement Classified vs. Non-classified Safety Shelf Life Marking

8. Records Records systems Data elements Ownership of records Record retention Internal controls

9. Physical Inventory Type of Property Locations of Property Value of property Inventory by Exception Sampling

10. Subcontract Control Procurement Process Flow down of clauses Property Furnished to or acquired by Subcontractor? Alternate Site? Risk Assessment

11. Reports Contractual Internal Property Reports Program Reports Closeout Reports System Analysis Reports

12. Relief of Stewardship/Disposition Contract direction; delivered/shipped or transferred Consumed or expended Loss reports processed and relieved Inventory adjustments; PCARSS Abandoned

13. Utilization / Consumption / Movement / Storage Authorized Use Properly Consumed Moves documented Where stored How stored

14. Maintenance Type of Property Calibration Preventive Maintenance Responsible Organization Assessing Compliance

15. Property Closeout Contract Clause: 52.245-1(f)(1)(x) Funded or Not? Follow-on Requirements? Disposal Process Complete? All Losses addressed and closed? Internal Coordination

16. Summary Many shades of property Important to understand requirements Utilize all resources available to you

17. Resources NPMA website: www.npma.org Members Only – Resourceswww.npma.org NPMA SIG website: http://sigs.npma.orghttp://sigs.npma.org FAR Part 4.7: Contractor Records Retention FAR Part 45: Government Property FAR Clause 52.245-1, Government Property, August 2010 DFARS Clause 252.242-7004, Material Management and Accounting System; May 2011 DFARS Clause 252.211-7007, Reporting of Government Furnished Property; Aug 2012 DFARS Clause 252.211-7003, Item Identification and Valuation; June 2011

18. Resources DMCA-INST 124, “Contract Property Management”, Feb 1, 2013; www.dcma.mil/policy/124www.dcma.mil/policy/124 DMCA-INST 131, “Contractor Business Systems”, Aug 15, 2012; www.dcma.mil/policy/131www.dcma.mil/policy/131 DCMA DFARS/PGI: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html AIA: http://www.aia-aerospace.org/resource_center/resources/property_management_etools/ http://www.aia-aerospace.org/resource_center/resources/property_management_etools/ ASTM: www.astm.org E53 Committee developed standardswww.astm.org