2. INTEGRATED PERFORMANCE MANAGEMENT SOLUTION LOCAL GOVERNMENT LEVEL IDP/PMS PRESENTATION [PLANNING TO MEASUREMENT] OCTOBER IMFO 86th CONFERENCE Mr Motsumi Mathe: Director- Municipal Systems (SDM)

3. 1 2 3 4 CONTENTS PLANNING & ALIGNMENT SEAMLESS INTEGRATION BENEFITS
LEVELS OF ASSURANCE

4. PLANNING & ALIGNMENT

5. IDP - Integrated Development Planning
IDP-PMS ALIGNMENT
5 Year IDP (Reviewed Annually)
Growth & Development Strategy (GDS)
Organisational, Cluster and Directorate SDBIPs
Performance Agreements
Progress Dashboards & Evaluation
SDF
NationaI & Provincial Outcomes
SDBIP Planning
Performance Contracting
Monitoring & Evaluation
IDP
Planning
National Development Plan (NDP)
IDP - Integrated Development Planning
PMS - Performance Management System

6. Line of Sight – IDP/PMS National Provincial Municipal Manager
Executive Director
Director
Senior Manager
IDP
Municipal SDBIP
MM’s PA
Directorate SDBIP
ED’s PA
Department SDBIP
Dir’s PA
Section SDBIP
SM’s PA

7. Seamless Integration Strategy and Planning Monitoring
Business Evaluations
Organisational Performance
Performance Agreements
Progress Reporting
Performance Appraisals
Employee Performance

8. IDP CHAPTER OUTLINE CHAPTER1: INTRODUCTION AND LEGISLATIVE CONTEXT:   
CHAPTER 2: REVIEW ANALYSIS:
CHAPTER 3: REGIONAL SPATIAL DEVELOPMENT FRAMEWORK:
CHAPTER4: STRATEGIES & PROJECTS
CHAPTER5: BUDGET
CHAPTER 6: PERFORMANCE MANAGEMENT & SDBIP
CHAPTER 7: MAINSTREAMING
CHAPTER 8: INTEGRATION /PLANS
CHAPTER 9: GAME CHANGERS

9. Benefits 1 2 3 4 5 Strategic Planning
Alignment around Strategic Priorities 2
Organisational Participation and Buy-In 3
Line-of-Sight and Goal Alignment 4
Improves Effectiveness and Efficiency of planning 5
Automated system to manage information

10. Benefits
Contracting
Establishes Accountability for Performance 1
Clarifies Expectations and Evaluation Criteria for
Employees and Line Managers 2
Links Performance Agreements to Organisational
Goals and Job Descriptions 3
Improves efficiency to prepare and approve
Performance Agreements 4
Provides a sound basis for Progress Reporting
And Monitoring 5

11. Benefits
Monitoring
Provides for a robust monitoring framework 1
Improved quality and accuracy of monitoring management information 2
Automated progress reporting and monitoring 3
Improved capacity regarding progress reporting and monitoring 4
Enables early warnings and improved decision making 5

12. Benefits 1 2 3 4 5 Evaluation Builds Employee Trust and Confidence
Creates Objectivity and Transparency 2
Ease of Evidence Management 3
Links Rewards to Performance 4
Helps to improve poor performance areas 5

13. Key Learnings and Insights
This enables municipalities to address underlying processes
Provides sound platform for municipalities to transform
Fast growing levels of understanding of IDP/PMS Processes
Total Alignment
SMART Measurement Indicators
Clearly defined targets
Business Plan to be underpinned by robust Monitoring Platform Overall Quality of IDP/SDBIP
Anchors Planning, Contracting, Reporting, Monitoring, Evaluation, and Appraisals.

14. Levels of Assurance – Financial Year
Plans
Stakeholders
Timeline
IDP Process Plan
Audit Committee & Council
Steering Committee
Representative Forum
Ward-based Public Participation
August
IDP Development Process – Analysis, Strategies
Sept-Oct-Nov
February/March
Draft IDP (SDBIP)
May
Final IDP (SDBIP)
Council Approval
Audit Committee
June
Draft & Final SDBIP
Executive Mayor

15. CONCLUSION

16. Thanking you