1. PROJECT MANAGEMENT TRACKING SCHEDULES Audrey Demeter, PE,PM Casey Unrath, EIT

2. Agenda Goals Reports and Status Tracking Delivery Improvements Next Steps Questions

3. Project Management Goals Managing Real Estate Timelines Capturing Critical Issues Projecting Resource Needs Reporting Key Performance Measures & Milestones Add Value through Targeted Schedule Management Maintaining Data Integrity

4. Reports and Status Tracking 1. PMP Production Report 2. Design Milestone Report 3. Real Estate Delivery Report / Plat Delivery Report 4. Appraisal Contracting Tracking 5. Parcel Tracking Report 6. Critical Projects Log 7. Relocation Tracking Report 8. Litigation Tracking 9. PS&E Tracking System (pseTrak) Planning / PIP Construction (70) ID Life Cycle Stage 101112 DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

5. PMP Production Reports Automated report by Central Office Monitors project progress Data Sources: FIIPS, PMP & READS Planning / PIP 101112 DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

6. Real Estate Delivery Report Tracks from Preliminary Design to project LET Highlights upcoming and missed milestones Tracks Plat, ROW clear, PS&E, and LET dates Summarizes parcel status Data Sources: FIIPS, PMP & READS Planning / PIP 101112 DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

7. Plat Delivery Report Tracks plat milestone dates Review progress at monthly meeting with Plat Coordinator Data Sources: FIIPS, PMP & READS Planning / PIP 101112 DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

8. Issue Communication Email sent to supervisors, project managers, plat department, real estate and utilities Highlights approaching and missed deadlines Followed up with individual emails if required Planning / PIP 101112 DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

9. Appraisal Contracting Tracking Planning / PIP 101112 DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

10. Parcel Tracking Report Tracks each parcel in a project Track projects with ROW Clear dates within the next two years Data Source: READS Planning / PIP 101112 DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

11. Parcel Tracking – Graphs

14. Parcel Tracking – Schedule Used on high-profile, accelerated schedule projects Primavera P6 schedule is used to track each parcel Planning / PIP 101112 DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

15. Critical Projects Log Track Real Estate Issues/Critical Projects and parcels Meeting held Bi-weekly Ball in Court and due date information Plat Review – Comments and Estimates Real Estate Project Funding

16. Relocation/Demolition Tracking Report Tracks relocation parcels from Relocation Plan to Final Claim Date Calculates dates based on time to vacate and demo property Assists in planning for early acquisition timelines for relocation parcels Planning / PIP 101112 DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

17. PS&E Tracking (pseTrak) Used by Central Office to determine if ROW is clear by PS&E Filling out exceptions with estimated clear date Completing the Certificate of ROW Form (DT1899) (DT1899) Planning / PIP 101112 DSR 15 Let 40 PS&E 20 Preliminary DesignDesign / PlatsDesign / Acquisitions

18. Litigation Tracking READS reports to monitor parcels until Appeal Deadline is met Track active litigation

19. Delivery Improvements Improved time allotted for Real Estate Reduced project delivery delays Improved communication between departments of project delivery risks Improved usage of READS QA/QC check of information between different systems Improved PS&E Clear measureable

20. Next Steps Automation of Real Estate Reports Continued training in WisDOT Systems ◦ READS ◦ pseTrak ◦ PMP Continue to improve coordination between departments

21. QUESTIONS? Thank you!

22. Casey Unrath 414.469.0122 casey.unrath@dot.wi.gov Audrey Demeter 920.634.7167 audrey.demeter@dot.wi.gov Contact Information