1. Business Meeting and Entertainment, Travel and Purchasing Policies

2. Key Updates NEW ACCOUNT CODES -70885 Alcohol Including Entertainment (can combine costs together or continue to use separate accounts 70880 – Alcoholic Beverages & 70860 – Entertainment Expenses) -72349 Unallowable travel costs (charges approved above “least costly” travel options). APPROVAL TIMING -Effective April 2007, approved travel should be processed no later than 30 calendar days after the trip ends. MEALS -Price guidelines moving to procedures to provide flexibility.

3. GENERAL PURCHASING LIMIT ON THE PCARD Maximum limit can now be permanently raised to $4,999.99. To make this change, submit a written request to Payment Solutions including the cardholder name(s) and the last four digits of the applicable pcard(s). Emails may be sent to payment@rice.edu with this info.payment@rice.edu RECEIPTS Travel receipts are required in accordance with IRS de minimis receipt requirements. The regulations currently require receipts for expenses $75 and greater. Departments may choose a lower level, if desired. If you have questions, please contact Tessie Skulski via tskulski@rice.edu or x. 4004.tskulski@rice.edu