Presentation on theme: "Research and Innovation Participant Portal Concept for electronic-only grant management in Horizon 2020 Peter HÄRTWICH firstname.lastname@example.org."— Presentation transcript:
1 Research and Innovation Participant Portal Concept for electronic-only grant management in Horizon 2020Peter HÄRTWICHeFP7 Communication OfficeRTD M2
2 EU Financial Regulation Preamble(33) This Regulation should foster the objective of e-Government, and in particular the use of electronic data in the exchange of information between the institutions and third parties.(49) Progress towards electronic exchange of information and electronic submission of documents, which constitute a major simplification measure, should be accompanied by clear conditions for the acceptance of the systems to be used, so as to establish a legally sound environment.CHAPTER 7IT systems and e-GovernmentArticle 93Electronic management of operations1. Where revenue and expenditure operations are managed by means of computer systems, documents may be signed by a computerised or electronic procedure.
3 Horizon 2020 Rules for Participation Article 18Secure electronic systemThe Commission or the relevant funding body may establish a secure electronic system for exchanges with the participants. A document submitted by means of this system, including grant agreements, shall be deemed to be the original of that document where the user identification and password of the participant's representative have been used. Such identification shall constitute the signature of the document concerned.
4 Concept for paperless grant management in Horizon 2020 System with qualified electronic signatures (legal equivalent to paper signature) is not feasibleInstead:Exchanges in a secured electronic systemIdentity and access management using ECAS;Digital seal for all transactions (content and metadata)Chain of trust to secure identity of personsFull electronic document registration, storage and access in the Participant Portal
5 Three main requirements Identity of the signatoryIntegrity of the signed documentNon-repudiation
6 Identity of signatories: "Chain of trust" One person in the central administration of each organisation to be appointed by the Legal Representative in a formal process using blue ink signature = Legal Entity Appointed Representative (LEAR)Appointment letter to comprise supporting documents on identity of the legal representative and the LEARLEAR mandate (among other issues): assign persons authorised to sign the different types of documents; supervise assignment of other roles in the Participant Portal IAM for their organisation
7 Integrity of document: digital seal Digitally sealed PDF document containing:Full content of the transmitted documentSet of metadata: certified time stamp, ECAS credentials of the actors in the transaction…Digital seal is an advanced electronic signature, using public-private key mechanismInsures integrity of information: any attempt to change leads to break of the signatureIs stored in the project archive for access at any time by all actors in the project
9 1 2 3 4 5 COMMISSION COORDINATOR BENEFICIARIES Grant AgreementAccession FormsGrant AgreementAccession Forms1When the grant preparation is finished, it is digitally sealed by the Commission, insuring the integrity of its contents.EC SEALNotification to CoordinatorGrant AgreementEC SEALAccession Forms2The Legal Signatory of the coordinating entity signs the grant electronically.Grant AgreementEC SEALCOOAccession FormsCOO3The Commission signs the grant electronically.Notification to BeneficiariesECGrant AgreementEC SEALCOOAccession FormsEC4Each beneficiary, through their Legal Signatories, must then sign electronically the "Accession forms" part.BEN1BEN2BEN3BEN4Grant AgreementEC SEALCOOAccession FormsBEN1BEN2BEN3BEN4EC5The Grant Agreement is then finalised.