1. Global Biodiversity Information Facility GLOBAL BIODIVERSITY INFORMATION FACILITY Hannu Saarenmaa EC CHM & GBIF European Regional Nodes Meeting Copenhagen, 2005-09-15/18 WWW.GBIF.ORG The GBIF Data Repository Tool (New updated version 3.0)

2. Global Biodiversity Information Facility Outline 1. Objectives and background 2. Design and installation 3. Use 4. Demonstration

3. Global Biodiversity Information Facility 1. Objectives and background

4. Global Biodiversity Information Facility Challenges in data sharing l Eventually, all data sets become orphans: Archiving services are a necessity. l The concept ”share once, use many” requires available data repositories. l Data from archives must be available using standard mechanisms to portals such as GBIF. l IPR, confidentiality, and benefit sharing must be respected at all times.

5. Global Biodiversity Information Facility Goals of the GBIF Data Repository Tool l Enable data custodians to manage their data and control its publishing. l Provide mechanism such that spreadsheets, etc., can directly be used for sharing data l Hide the database complexities from users l Make available a simple data warehouse tool for those who want to host datasets for the community l I.e., lower the threshold of data sharing as low as possible.

6. Global Biodiversity Information Facility 2. Design

7. Global Biodiversity Information Facility Functionalities l Data must be formatted according to the Darwin Core standard and its extensions in flat spreadsheet format.Darwin Core standard l In fact, any flat format will work (rows, columns) l The system will check and parse the data into embedded MySQL database that becomes available to the public as a DiGIR/TAPIR resource.DiGIR/TAPIR l Owners can control the level of detail released: l Fuzzying of geographic coordinates is available l Collector names and time periods can be hidden l Approval of terms and conditions for data use can be required l Owner can revoke release and update data. l Metadata can be inherited to data to replace missing values as defined. l Includes an embedded image server

8. Global Biodiversity Information Facility Component architecture

9. Global Biodiversity Information Facility Installation l For Linux and Windows l Based on Python, Zope 2.10 and MySQL l Supports the DiGIR and TAPIR protocols of TDWG l Turn-key installation l Fits with directly into the EC CHM software package

10. Global Biodiversity Information Facility

12. 3. Use

13. Global Biodiversity Information Facility Steps for data owners 1. Prepare the data files 2. Create a nested folder structure on the Repository for the collection 3. Enter default metadata scope (to cover missing values in data, etc.) 4. Decide on access policies 5. Upload the files 6. Publish the data files

14. Global Biodiversity Information Facility Create a collection and assign it to a data custodian...

15. Global Biodiversity Information Facility Enter metadata scope for the collection (inherited)

16. Global Biodiversity Information Facility Create the resources (databases) of the collection and folders

17. Global Biodiversity Information Facility Upload the files to folder, validate and release them

18. Global Biodiversity Information Facility Prepare the data file(s) in tab-separated format

19. Global Biodiversity Information Facility

20. Access policy options: Fully open Standard GBIF policy of acknow- ledgements No direct download and fuzzying for web service access

21. Global Biodiversity Information Facility Data is now searchable locally and through the DiGIR/TAPIR protocols

22. Global Biodiversity Information Facility

23. 4. Demonstration http://fmnh.eaudeweb.ro/