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2014 UA WSCC Finance Committee Report. EOY 2013 Balance Sheet.

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Presentation on theme: "2014 UA WSCC Finance Committee Report. EOY 2013 Balance Sheet."— Presentation transcript:

1 2014 UA WSCC Finance Committee Report

2 EOY 2013 Balance Sheet

3 2013 EOY P/L Jan 15 2014 version UA 2013 P&LJan - Dec 13 Ordinary Income/Expense Income Contributions Donations by check or cash13,923.68 Paypal donations24,277.04 Total Contributions38,200.72 Interest on Savings Acct2.66 Total Income38,203.38 Expense Ask Treasurer45.00 Bank fees/charges205.98 Pamphlets165.00 Paypal fees1,470.64 Postage20.00 Printing169.85 Refunds226.00 WSC Stipend547.00 WSC Lodging28,407.10 WSC - Other2,586.31 Total WSC31,540.41 Total Expense33,842.88 Net Ordinary Income4,360.50 Other Income/Expense Other Expense Holding for outside committees3,877.71 Total Other Expense3,877.71 Net Other Income-3,877.71 Net Income482.79 All based on March through December 2013 bank statements. January and February statements not available.

4 2013 Spending Plan (Draft) Part 1 2013 UA QUARTERLY SPENDING RECORDS AND CATEGORIES FOR SPENDING PLAN INFLOWSQ1 PlanQ1 ActualQ2 PlanQ2 ActualQ3 PlanQ3 ActualQ4 PlanQ4 ActualYR PLANYTD 7th Tradition via Paypal 6,293.78 7,751.83 9,299.44 2,935.82TBD 26,280.87 checks/cash 705.83 3,084.70 5,428.88 2,700.44TBD 11,919.85 Interest Income Not Avail. 0.73 1.80 0.13TBD 2.57 TOTAL UA INFLOWS: - 6,999.61 - 10,837.26 - 14,730.12 - 5,636.39TBD 38,203.29 COSTS FOR UA Q1 Plan Q1 Actual Q2 Plan Q2 Actual Q3 Plan Q3 Actual Q4 Plan Q4 Actual Ongoing: Bandwidth 100.00 75.00 TBD 175.00 Bank Fees Not Avail. 54.50 95.00 20.48TBD 169.98 Literature Not Avail. 500.00 TBD 500.00 Pamphlets 159.00 165.00 TBD 489.00 Paper/Office supplies Not Avail. 5.00 TBD 5.00 Paypal fees Not Avail. 499.37 1,371.27 TBD 1,870.64 PO Box 255 120.00 TBD 120.00 Printing 136.00 169.85 TBD 305.85 Speaker Travel Not Avail. TBD0.00 Stamps Not Avail. 9.00 20.00TBD 29.00 Transcripts Not Avail. 155.00 TBD 155.00 Web Hosting 150.00 TBD 150.00 Web Improvement 350.00 65.00 TBD 415.00 TOTAL UA ONGOING COSTS 1,015.00 882.87 2,446.12 40.48 TBD 4,384.47 Note: Differentiation between 7th Tradition contributions for UA and for WSCC not currently available. Note: Bank statements not available prior to March. Note: Sources of info: Steve R, Andrew D, bank statements, Paypal statements. Not Avail. = Not available. TBD = To be determined.

5 2013 Spending Plan (Draft) Part 2 2013 WORLD SERVICE CONFERENCE and CONVENTION -- Breakdown by quarter not available. Q1 PlanQ1 ActualQ2 PlanQ2 ActualQ3 PlanQ3 ActualQ4 PlanQ4 ActualYR PLANYTD WSC Receipts from the Fellowship Donations from Groups 909.34 TBD 909.34 Merchandise Sales - - 110.00 TBD 110.00 Raffle Ticket Sales 175.00 TBD 175.00 Ticket Payments NB 20,842.77 TBD 20,842.77 WSC Receipts from UA Treasury Other Receipts NB 270.00 TBD 270.00 Stipends NB 5,572.00 TBD 5,572.00 UA Treasury NB 8,785.00 232.00TBD 9,017.00 TOTAL WSC RECEIPTS 36,664.11 TBD 36,896.11 WSC Costs GSR Overage NB 833.00 TBD 833.00 Marketing NB 1,104.00 TBD 1,104.00 M&J Lodging and Food 9,450.00 20,957.10 3,000.00TBD 33,407.10 Other Costs NB 1,886.00 14.98TBD 1,900.98 Refunds NB 613.00 TBD 613.00 Software 59.99 Travel NB 421.00 TBD 421.00 TOTAL WSC COSTS 9,450.00 - 25,814.10 3,074.97TBD 38,339.07

6 2014 Balance Sheet As of June 30, 2014

7 2014 Spending Plan (Draft) Part 1 July 18 version 2014 SPENDING RECORDS WITH ADJUSTMENTS & NOTES *Adjusted to subtract income from outside events. UA CONTRIBUTIONS Q1 PlanQ1 ActualQ2 PlanQ2 ActualQ3 PlanQ3 ActualQ4 PlanQ4 ActualYR PLANYTDNOTES ON INCOME/CONTRIBUTIONS: via Paypal* 1,100.00 229.90 1,100.00 1,189.49 1,100.00 4,400.00 1,419.39No way to discern UA from WSC deposits first few months because no separate accounting on bank statements. checks/cash* 2,500.00 3,078.47** 2,500.00 1,180.18 2,500.00 10,000.00 4258.65***Reflects contributions less outside events income. **Some donations may have been intended for the WSC. Interest Income 1.00 0.27 1.00 0.30 1.00 4.00 0.57Interest income was higher in 2013 so 2014 is not meeting expectations. TOTAL INCOME: 3,601.00 3,308.64 3,601.00 2,369.97 3,601.00 - -14,404.00 5,678.04 **Outside committee income and expenses were commingled with UA records for a few months (like New England retreats). UA EXPENSES Q1 Plan Q1 Actual Q2 Plan Q2 Actual Q3 Plan Q3 Actual Q4 Plan Q4 Actual NOTES ON EXPENSES 501c3 pmt to IRS 400.00 - This fee to the IRS is a one-time event. Bandwidth 45.00 180.00 2013 had bandwidth charges; none to date in 2014. Bank Fees 54.00 97.25 54.00 36.00 54.00 216.00133.25No bank fee in April 2014 (may have exceeded minimum balance.) Literature 135.00 540.00 Marketing - This category was added to show flyers for website, but was WSC expense. Office supplies 3.00 20.03 3.00 12.0020.03 Pamphlets 150.00 159.85 150.00 600.00159.85 PO Box 255 32.00 128.00 32.00 128.00 The annual post office box fee went up from $120 in 2013 to $128 in 2014. Printing 90.00 360.00 Prudent Reserve 300.00 1,200.00 The Prudent Reserve has not been established as a separate account and is still theoretical. Refunds 150.00 600.00 Speaker Travel 450.00 600.00 450.00 1,800.00600.00Israel: Meals and transportation. Check #1058 on 4/28/14. Stamps/Postage 9.00 4.70 9.00 36.004.70 Transcripts 45.00 180.54 45.00 180.00180.54Transcripts of interviews Web Hosting 54.00 216.00 Not yet this year? Web Improvemnt 105.00 420.00 Web changes - - TOTAL ONGOING 1,622.00 970.34 1,622.00 656.03# 1,622.00 -# - 6,888.001,626.37Outside committee expenses were commingled with UA records for a few months (like New England retreats). Finance Comm25.00 Literature Comm200.00 Phone & Tech25.00 Public Information25.00 Service Structure25.00 WSC Reserve(WSC Net) COMMITTEES 300.00 - - - - -No committee expenses recorded on the bank statements. TOTAL EXPENSES 970.34 1,206.04 INCOME MINUS EXPENSES = 2,338.30 1,163.93

8 2014 Spending Plan (Draft) Part 2 PLANS FOR 2014 WORLD SERVICE CONFERENCE BASED ON 2013 CATEGORIES Q1 PlanQ1 ActualQ2 PlanQ2 ActualQ3 PlanQ3 ActualQ4 PlanQ4 ActualYR PLANYTD From UA members Group Donations Merchandise Sales Raffle Ticket Sales Ticket Payments From UA Treasury Other Receipts Stipends UA Treasury TOTAL WSC RECEIPTS WSC Costs GSR Overage Marketing 38.51 M&J Center Other WSC Costs Refunds 500.00 Software (Web) 31.53 Travel M&J Payables Other Payables TOTAL WSC COSTS WSC Net Income 2014 Q12014 Q22014Plan*(Over)/Plan* Jan-MarApr-JunJan-Jun Under2014 Annual Ordinary Income/Expense Income Contributions to UA Check/cash donations to UA1,180.183,078.474,258.655,000.00741.3510,000.00 Paypal donations to UA1,189.49229.901,419.392,200.00780.614,400.00 Total Contributions to UA2,369.673,308.375,678.047,200.001,521.9614,400.00 Interest on Savings Acct0.300.270.572.001.434.00 *Contributions collected in excess of expense-Outside Event207.002,562.002,769.00 WSC Income Contributions to WSC Cash/check donations to WSC76.30 Paypal donations to WSC510.00782.001,292.00 Total Contributions to WSC510.00858.301,368.30 WSC Conference ticket payments6,960.971,470.008,430.97 Total WSC Income7,470.972,328.309,799.27 Total Income10,047.948,198.9418,246.887,202.0014,404.00 Expense 501c3 Pymt - IRS400.00 0.00400.00 Bank fees/charges36.0097.25133.25108.00-25.25216.00 Office supplies20.030.0020.036.00-14.0312.00 PO Box128.00 64.00-64.00128.00 Postage4.70 18.0013.3036.00 Printing159.85 180.0020.15360.00 Speaker Travel600.000.00600.00900.00300.001,800.00 Transcripts180.54 90.00-90.54180.00 656.03970.341,626.371,766.00139.633,132.00 Planned Expenses, None Incurred Jan-Jun 2014 Bandwidth90.00180.00 Literature270.00540.00 Marketing - show flyers for website0.00 Pamphlets300.00600.00 Prudent Reserve600.001,200.00 Refunds300.00600.00 Web Hosting108.00216.00 Web Improvement210.00420.00 Web Changes0.00 Committee Specific Expenses600.001,200.00 Total Identified UA/GSB Expense656.03970.341,626.374,244.00 8,088.00 WSC WSC Committee Expense2,534.78319.902,854.68 WSC Lodging8,400.000.008,400.00 WSC - Other270.000.00270.00 Total WSC11,204.78319.9011,524.68 Total Expense11,860.811,290.2413,151.054,244.00 8,088.00 Net Income-1,812.876,908.705,095.832,958.006,316.00 Note: The Treasurer chose to collect and disburse funds on behalf of an outside event, the Vermont retreat. The $207 noted in the income section of the statement appear to be funds collected in excess of expenses for this event. during Quarter 2. However, this net income may also be due to miscategorized WSCC or UA GSB contributions.

9 Revised 2014 P/L Part 1 2014 Q12014 Q22014Plan*(Over)/Plan* Jan-MarApr-JunJan-Jun Under 2014 Annual Ordinary Income/Expense Income Contributions to UA Check/cash donations to UA1,180.183,078.474,258.655,000.00741.3510,000.00 Paypal donations to UA1,189.49229.901,419.392,200.00780.614,400.00 Total Contributions to UA2,369.673,308.375,678.047,200.001,521.9614,400.00 Interest on Savings Acct0.300.270.572.001.434.00 *Contributions collected in excess of expense-Outside Event207.002,562.002,769.00 WSC Income Contributions to WSC Cash/check donations to WSC76.30 Paypal donations to WSC510.00782.001,292.00 Total Contributions to WSC510.00858.301,368.30 WSC Conference ticket payments6,960.971,470.008,430.97 Total WSC Income7,470.972,328.309,799.27 Total Income10,047.948,198.9418,246.887,202.0014,404.00

10 Revised 2014 P/L Part 2 Expense 501c3 Pymt - IRS400.00 0.00400.00 Bank fees/charges36.0097.25133.25108.00-25.25216.00 Office supplies20.030.0020.036.00-14.0312.00 PO Box128.00 64.00-64.00128.00 Postage4.70 18.0013.3036.00 Printing159.85 180.0020.15360.00 Speaker Travel600.000.00600.00900.00300.001,800.00 Transcripts180.54 90.00-90.54180.00 656.03970.341,626.371,766.00139.633,132.00 Planned Expenses, None Incurred Jan-Jun 2014 Bandwidth90.00180.00 Literature270.00540.00 Marketing - show flyers for website0.00 Pamphlets300.00600.00 Prudent Reserve600.001,200.00 Refunds300.00600.00 Web Hosting108.00216.00 Web Improvement210.00420.00 Web Changes0.00 Committee Specific Expenses600.001,200.00 Total Identified UA/GSB Expense656.03970.341,626.374,244.00 8,088.00 WSC WSC Committee Expense2,534.78319.902,854.68 WSC Lodging8,400.000.008,400.00 WSC - Other270.000.00270.00 Total WSC11,204.78319.9011,524.68 Total Expense11,860.811,290.2413,151.054,244.00 8,088.00 Net Income-1,812.876,908.705,095.832,958.006,316.00 Note: The Treasurer chose to collect and disburse funds on behalf of an outside event, the Vermont retreat. The $207 noted in the income section of the statement appear to be funds collected in excess of expenses for this event. during Quarter 2. However, this net income may also be due to miscategorized WSCC or UA GSB contributions. *Plan not approved by GSB; constructed internally in Finance Committee

11 2013-2014 Recap Institution of Finance Committee – Monthly meetings every 3 rd Monday @ 7:00pm (except when GSB preceeds 3 rd Monday when committee meets on 2 nd Monday) Creation of quarterly financial reports and draft spending plan Second successful WSSC Approx. $14k in donations for year $38,000 in total revenue all paid out per our mandate as a non-Profit

12 2014-2015 Initiatives Formal acceptance of Spending Plan Creation of Expense Approval Process Addition of Assistant Treasurer position Finding a new Bookeeper

13 Questions & Answers

14 Au Revoir


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