1. Counseling and FITREP Writer's Guide MIDN 1/c Cobbs Fall 2010

2. Objectives Learn how to conduct midterm counseling Be able to identify all elements of FITREPS Be able to fill out a FITREP correctly Know and avoid common pitfalls when filling out FITREPS

3. Overview Counseling Block-by-block rundown of FITREPS Writing Comments Common Mistakes Using NavFit98A

4. Who Writes FITREPS? LPODIV LCPODIVODEPT LCPODEPT HEAD BN CMCBNXOBNCO DIV MBR12 LPO12 DIV LCPO12 DIVO12 DEPT LCPO12 DEPT HEAD 12 DEPT GDE12 BN CMC1 BNXO1

5. Counseling Choose a time and place that is convenient for both parties Be knowledgeable of the people you are counseling Require Brag Sheets (format in The Word) Do not go over FITREPS with other MIDN, they are for the MIDN and Chain only

6. Mid-Term Counseling First round FITREP must be filled in, reviewed, signed by MIDN, and turned in Identify strengths and shortcomings Address performance problems Present a performance growth plan Ensure member understands their performance Review what is required before next period MAKE SURE TO PROVIDE EXAMPLES

7. Grading Your Subordinates Guard against grade inflation Leave room for improvement Order subordinates from best to worst, make the median MIDN average Stay consistent and objective Grade based on criteria presented, not on outside circumstances

8. Blocks 1-3 Block 1 Name of member (All capital letters) Ex: BURDELL, GEORGE P Block 2 Grade/Rate: 1/c, 2/c, 3/c, 4/c List OC's rate; List MOS & Rank for MECEPs Block 3 – Designation Blank for MIDN, OC for OCs, MECEP's rank

9. Blocks 4-7 Block 4 – SSN Use MHID Block 5 – Duty/Competitive Status For MIDN – INACT For OCs/MECEPs – ACT (For active duty) Block 6 – UIC 68881 Block 7 – Ship/Station NROTCUMH

10. Blocks 8-13 Block 8 – Promotion Status REGULAR Block 9 – Date Reported 5 th year – 06AUG21 1/c – 07AUG20 2/c – 08AUG18 3/c – 09AUG17 4/c – 10AUG23 Blocks 10-13 – Occasion For Report PERIODIC

11. Blocks 14-19 Blocks 14-15 – Period of Report (length of semester) Example: 10JAN11 & 10MAY08 Block 16 – NOB Report Leave Blank Block 17-19 – Type of Report REGULAR

12. Blocks 20-22 Block 20 – Physical Readiness PRT Code  P, F, M (Pass, Fail, Medical) Weight/Body Fat Code  WS, NS, MW (within standards, not, medical waiver) Block 21 – Billet Subcategory NA Block 22 – Reporting Senior KIRBY, S.H.

13. Blocks 23-26 Block 23 – Grade CAPT Block 24 – Designator 1320 Block 25 – Reporting Senior Title CO Block 26 – UIC of Reporting Senior 68881

14. Block 27-28 Block 27 – Reporting Senior's SSN Leave Blank Block 28 – Command Employment and Command Achievements DEVELOP NROTC MIDSHIPMEN MORALLY, MENTALLY AND PHYSICALLY THROUGH THE CORE VALUES IN PREPARATION TO ASSUME THE HIGHEST RESPONSIBILITIES OF COMMAND, CITIZENSHIP AND GOVERNMENT AS OFFICERS IN THE UNITED STATES NAVY AND MARINE CORPS.

15. Blocks 29-31 Block 29 – Primary/Collateral/Watch standing Duties See The Word Block 30 – Date Counseled Leave blank for Mid-Terms AFTER Spring Break in yrMODda format Block 31 – Counselor Advisor's name in all caps with no punctuation Example: LT B O SMELLY

16. Blocks 32-39 Block 32 – Signature of Individual Counseled Leave Blank Blocks 33-39 – Performance Traits 1.0s and 5.0s MUST be explained in comments Block 38 – Leadership Mark NOB for all Division members Block 29 – Warefare Qualifications Mark NOB for all members

17. Blocks 33-37 Block 33 – Knowledge of COD, Watch Quals, Swim Quals, Knowledge of Unit Functions Block 34 – Participation in Unit Activities Block 35 – PFA Score. Must have Outstanding to merit 5, but not a guarantee Uniform. Block 36 – Volunteer Activities and Overall Followership Block 37 – Catch all for unit/goal accomplishments

18. Blocks 38-40 Block 38 – NOB for all Division members Block 39 – NOB for all personnel Block 40 – Billet Recommendation 2 Billets Use abbreviations from The Word Mid-Term leave blank Leave blank for Division member recommendation

19. Blocks 41-44 Block 41 – Comments (blank for Mid-Term) Block 42 – Promotion Recommendations Leave Blank Block 43 – Quintile Projections Automagically calculated by NavFit98 Block 44 – Reporting Senior Address COMMANDING OFFICER NAVAL ROTC ATLANTA REGION 225 NORTH AVENUE ATLANTA, GA 30332-0125

20. Blocks 45-47 Block 45 – Signature of Reporting Senior Leave Blank Block 46 – Signature of Individual Counseled Leave Blank Block 47 – Typed name, grade, UIC and signature of Regular Reporting Senior S.H. KIRBY, CAPT, 63301

21. Writing Comments Constructive Comprehensive Sometimes negative Fleet vs. Training Command 2 sets of comments 1 st and 2 nd round writers Changes in score from 1 st to 2 nd round must be explained

22. Writing Comments Use 10 point font At least one positive comment Use the Brag Sheets

23. Common Mistakes Lack of all caps (except comments section) Not having ALL dates in yrMONda format Punctuation other than commas in names Block 29 inaccurate – check with your people Grammar and spelling in comments Check yourself in a word processor. Copy and paste into NavFit98A

24. Using NavFit98A Yes! It really is more than a decade old! Can download from nrotc.gatech.edu site Requires Windows (works in Wine) Crashes often...save your work! Complete your Fitreps Email all FITREPs to MIDN 1/c COBBS,

25. Conclusion Use FITREP Writer's Guide PPT and The Word Put time and effort into your FITREPs Ask questions BEFORE deadlines Use chain of command As a last resort contact MIDN 1/c COBBS

26. Due Dates First Round FITREPS from Mid-Term counseling are due to ADMINO by COB 1 NOV 10 Second Round FITREPs are due 19 NOV 10 (Week before Thanksgiving)

27. Questions?