1. C N H | K E Y C L U B Presented by: | Updated by: Member Recognition Committee California-Nevada-Hawaii District July 2014 CNH Division Judging Olivia Villasana, D25W Lt. Governor Joseph Ko, D42E Lt. Governor

2. Training Topic: Division Judging CNH Key Club District CNH | Overview Contests to be judged Kiwanis Advisor of the Year Faculty Advisor of the Year Club of the Year Most Improved Club Club Attire Member of the Year Application guidelines provided on CyberKey

3. Training Topic: Effective Event Planning CNH Key Club District CNH | Appoint Division Judging Committee Appoint a Division Judging Coordinator Appoint committee members Meet as Team Who: Lt. Governor, Division Judging Coordinator, Region Advisors & others also identified Why: Overview process, look at calendars, discuss venues Identify submission deadline Identify Judging Day

4. Training Topic: Effective Event Planning CNH Key Club District CNH | Winners! Each division may select one winner for each contest Each winner will be CELEBRATED and recognized at convention. Results Process must be completed AND results and identified applications by … January 15th, 2015 by 6:00 PM

5. Training Topic: Division Judging CNH Key Club District CNH | Division Judging Manual (DJM) Topics included: Application submission process Forming a Division Judging Committee (DJC) Logistics for the judging Guidelines & Rubrics for judging Score sheets for each contest Division Judging Report (DJR)

6. Training Topic: Effective Event Planning CNH Key Club District CNH | Education Use the manual to educate yourself and the judges—prevent bias! Files Files will be in the Dropbox when ready DJM: Dropbox > CNH Team > Manuals DJR: Dropbox > CNH Team > Forms

7. Training Topic: Division Judging CNH Key Club District CNH | REQUIREMENTS WHEN ASSEMBLING THE DIVISION JUDGING COMMITTEE: 1. At least 1/3 of the clubs in the division you serve need to be represented in your DJC. 2. At least 1/2 of the DJC members must be non- elected/non-appointed Key Club members. 3. Membership in the DJC is voluntary. LTGs may not coerce people to join. Division Judging Committee (DJC)

8. Training Topic: Effective Event Planning CNH Key Club District CNH | 4. DJC must have no fewer than 5 members and no more than 12. 5. All interested members must be given equal opportunity in joining the DJC. Encourage members to join the DJC publicly (DCMs, Division Reflectors, etc.). DJC members should be chosen based on character, Key Club contributions, enthusiasm, and timeliness. 6. A judging application and waiver form will be given to all LTGs for use in selecting members of a DJC.

9. Training Topic: Division Judging CNH Key Club District CNH | Contest Judging A judge will review each criterion of the contest rubric and give an appropriate score. When all sections have been scored, the judge will total his/her score for each application. Scores will based on a point system broken up into four sections. These sections identify if the application exceeds, meets, is approaching, or is below the rubric standard.

10. Training Topic: Effective Event Planning CNH Key Club District CNH | Contest Judging Each contest & each application will be scored by at least 3 judges. Records All scoring sheets must be kept safe in case the MR Committee requests them later.

11. Training Topic: Division Judging CNH Key Club District CNH | Division Judging Report (DJR) Each contest: the DJ Coordinator &/or LTG will add up the judges’ scores and come up with a total. Then, applications will be ranked by final score (1 for the highest score, continuing from there). Final report: LTG sends to the MR Committee after Division Judging

12. Training Topic: Effective Event Planning CNH Key Club District CNH | Division Judging Report and all winning applications are due by January 15th, 2015 by 6:00 PM Submit everything on time! Winning applications for Faculty & Kiwanis are required for Hall of Fame judging SUBMISSION: Save the file as D##_DJR_1415 Subject line: D## | Division Judging Report Send to the CNH Contest Archive (cnh.kccontests@gmail.com), CC yourself and Region Advisorcnh.kccontests@gmail.com Body text: List all attached documents

13. Training Topic: Division Judging CNH Key Club District CNH | Logistics Reliable computer access is REQUIRED! Judges must have access to computers All contests are electronic submissions Division Judging can either be live or online – Live: each judge MUST have access to a computer to judge – Online: judges will be emailed the applications, rubrics, and score sheets for each contest. LTGs may not serve as a judge Judges may not review/score home club applications

14. Training Topic: Effective Event Planning CNH Key Club District CNH | Division Submission Date LTG will choose the due date for division-judged contests Judging Date Select a reasonable date after the submission due date. Applications do need to be sorted and prepared for judging. Judging Day Each judge will receive contest rubrics, review all applications, and give each one a score Online judging: send all necessary files & materials to judges and a set return date for result submissions. Remember that final processing (tabulating results, gathering final applications, etc.) and completion of the report to submit to CNH Contest Archive will also require time

15. CNH | Training Topic: Division Judging CNH Key Club District Please ask! We are happy to answer! Have more questions? Please contact MR Chair Jasmine Wong at cnhkc.mr@gmail.com Questions?