1. 1 PRESENTATION TO PORTFOLIO COMMITTEE ON HOME AFFAIRS PRESENTED BY ACTING PROVINCIAL MANAGER- KWAZULU-NATAL: Ms NE SHANDU DATE: 08 SEPTEMBER 2015

2. 2 TABLE OF CONTENTS  Footprints  Highlights  Planned targets  Human Resources  Finance  Training and development of staff  Counter Corruption and Security

3. 3 TABLE OF CONTENTS  Employee Wellness  Governance Structure  Achievements and Challenges

4. 4 INTRODUCTION, BACKROUND AND FOOTPRINT IRO KWAZULU-NATAL PROVINCE

6. 6 Richards Bay Harbour Durban HarbourKing Shaka International Airport Durban Golela Border Post Zululand

7. 7 IMMIGRATION FUNCTIONS AT DURBAN HABOUR The port have 58 Berths for vessels to dock, and 3 Marinas spread across the Harbour. Circumference of harbor key side is 22km and 26 km road side. On average a minimum number of 18 Vessels are serviced per day with at least 25 crew members per vessel. On average 316800 passengers are cleared at this port per year) RICHARDSBAY HABOUR It is the largest commercial port in KZN.

8. 8 PROVINCIAL MANAGEMENT AND DERMACATION Acting Provincial Manager Ms NE Shandu Director: Finance & Support Mr N Singh Ethekwini & Ugu District Manager Operations Ms T Hanekom Umgungundlov u & Harry Gwala District Manager Operations Mr TW Dlamini Uthungulu & Illembe District Manager Operations Mr. SCL Dlamini Zululand & Umkhanyaku de District Manager Operations Acting Ms N Buthelezi Amajuba, Uthukela & Umzinyathi District Manager Operations Ms N Khuzwayo 20 Offices, 1 POEs and 11 Health Facilities 16 Local Offices, 2 POEs and 11 health Facilities 14 Local Offices, 1 POE 6 Health Facilities 20 Local Offices, 3 POEs and 11 Health 20 Local Offices & 10 Health Facilities

9. 9 TYPE OF OFFICE DHA current footprint Operational Non Operational due to accommodation challenges Local Office Large ( former RO)86 2 (Umlazi and Ndwendwe) Local Office Average ( former DO)22 0 Local Office Small (former PSP)27 0 Refugee Reception Centre ( Reporting to HO wef 01 April 2015) 110 Health Facilities (HSP)49 0 Ports of Entry (POE)862 (Manned by SAPS) One Stop Development Centre660 Thusong Service Centre (TSC)12 0 Mobile Offices1789 Total15013713

10. 10 Distribution of DHA offices within Districts Municipality UMGUNGUNDLOVU DISTRICT MUNICIPALITY  Umgungundlovu Large Office  Medium Office Howick,  Mooi River Medium Office  New Hanover Medium Office  SO Richmond,  Small Office Impendle,  Small Office Inhlazuka  Edendale Hospital  St Annes Hospital  Medi Clinic  Northdale Hospital  Midlands  Greys Hospital  X 2 Mobile Offices HARRY GWALA DISTRICT MUNICIPALITY  Ixopo Medium Office (MO)  Umzimkhulu Medium Office  Kokstad Medium Office  Small Office Himeville  Small Office Highflats  Bulwer Medium Office  Sani Pass Port of Entry  Boesmasnek Port of Entry  Rietvlei Hospital  Christ the King Hospital  EG Usher Memorial Hospital  St Appolonaris  X 1 Mobile Office

11. 11 Distribution of DHA offices within Districts Municipality Cont.. ETHEKWINI METRO MUNICIPALITY  Ethekwini Large Office  Durban AB Xuma Street (Former Commercial street)  Pinetown Medium Office  Prospecton Medium Office  Tongaat Medium Office  Chartsworth Medium Office  Mpumalanga Medium Office  Umbumbulu Small Office  Inanda Small Office  Umlazi Small Office  Addington & Osindiswen Hospital  Durdoc Hospital, Princess Mshiyeni Hospital  Ethekwini Hospital, Tongaat Clinic  Prince Mshiyeni Hospital  RK Khan Hospital, St Augustine  Mahatma Ghandi Hospital  X 1 Mobile Office UGU DISTRICT MUNICIPALITY  Ugu Large Office  Scottsburugh Medium Office  Harding Small Office  Umzumbe Small Office  Vulamehlo Small Office  KwaMadlala Small Office  Izingolweni Small Office  KwaXolo Small Office  Portshepstone Hospital  GJ Crookes Hospital  X 1 Mobile Office

12. 12 Distribution of DHA offices within Districts Municipality Cont.. UTHUNGULU DISTRICT MUNICIPALITY  Uthungulu Large Office  Empangeni Medium Office  Eshowe Medium Office  Nkandla Medium Office  Melmoth Small Office  Esikhawini Small Office  Ntulwane Small Office  Lindela Small Office  War Memorial Hospital  Eshowe Hospital  Nkandla Hospital  X 1 Mobile Office ILLEMBE DISTRICT MUNICIPALITY  KwaDukuza Medium Office  KwaMaphumulo Small Office  Sundumbili Small Office  Ndwedwe Small Office  Bhamshela Small Office  Stanger Hospital  Montobello Hospital  X 1 Mobile Office

13. 13 Distribution of DHA offices within Districts Municipality Cont.. ZULULAND DISTRICT MUNICIPALITY  Zululand Large Office  Vryheid Medium Office  Pongola Medium Office  Nongoma Medium Office  Paulpietersburg Small Office  Babanango Small Office  Mahlabathini Small Office  Nkonjeni Hospital  Ceza Hospital  Benedictine Hospital  Vryheid Hospital  Edumbe Hospital  Itshelejuba Hospital  X 3 Mobile Offices UMKHANYAKUDE DISTRICT MUNICIPALITY  Mtubatuba Medium Office  Hluhluwe Medium Office  Mbazwana Small Office  Hlabisa Small Office  Ingwavuma Small Office  Bhambanana Small Office  Jozini Small Office  Kwangwanase Small Office  Ubombo Small Office  Hlabisa Hospital  Mosvold Hospital  Manguzi Hospital  Bethesda Hospital  Mseleni Hospital  X 3 Mobile Office

14. 14 Distribution of DHA offices within Districts Municipality Cont.. AMAJUBA DISTRICT MUNICIPALITY  Amajuba Large Office  Madadeni Small Office  Newcastle Provincial Hospital  Newcastle Medi Clinic  Niemeyer Hospital  X 1 Mobile Office UMZINYATHI DISTRICT MUNICIPALITY  Nquthu Medium Office  Dundee Medium Office  Msinga Medium Office  Greytown Small Office  Nkosi Mbongeleni Small office  Msinga Top Small Office  Inkosi Molefe Small Office  Umkhuphula Small Office  Inkosi Simakade Small Office  Church of Scotland  Dundee Hospital  Greytown Hospital  Charles Johnson Hospital  X 1 Mobile Office UTHUKELA DISTRICT MUNICIPALITY  Ladysmith Medium Office  Estcourt Medium Office  Imbabazane (Ntabamhlophe) Small Office  Ekuvukeni Small office  Bergvile Small office  Dukuza Small Office  Estcourt Hospital  Ladysmith Hospital  X 1 Mobile Office

15. 15 SUPPORT STAFF IN THE PROVINCIAL MANAGERS OFFICE SECTIONSHEAD OF THE SECTIONNUMBER OF SUPPORT STAFF DIRECTOR: FINANCE & SUPPORT SERVICES DIRECTOR 1 FINANCE DEPUTY DIRECTOR 5 HUMAN RESOURCES DEPUTY DIRECTOR 5 PROVINCIAL COORDINATION DEPUTY DIRECTOR 5 COUNTER CORRUPTION AND SECURITY DEPUTY DIRECTOR 2 VETTING DEPUTY DIRECTOR 0 TOTAL 6 18

16. 16 REPORTING ON CIVIC SERVICES RELATED TARGETS AS PER PROVINCIAL BUSINESS PLAN

17. 17 Provincial contribution to DHA Annual Target 1.1.1.1: 127 708 new born children registered within 30 days of the birth ProvinceAnnual Target 2015-16 Target Q1 Actual Performance Q 1 Deviation/ Variance Q1 % Contribution Umgungundlovu & Harry Gwala 1909847204321- 39991.5% Ethekwini & Ugu5329612838127865299.5% Uthungulu & Illembe1611634993911412111.7% Zululand & Umkhanyakude 1891143774545168103.8% Amajuba, Uthukela & Umzinyathi 202864470456999102.2% Foreign Births004240100% KZN TOTAL127 7082990530119638101.74 ACHIEVED

18. 18 ANNUAL TARGET: 127 708 new born children registered within 30 days of the birth ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET -1 st Quarter the Province achieved the target. Overall Performance for Q1 has been achieved by 101.74% -424 Births were registered as Foreign birth in the Province -Out of 55 Hospitals, 31 health facilities are registering birth. 24 health facilities are not registering birth due to various IT and operational challenges. Challenges/Reasons for non achievement -Connectivity at some health facilities (3Gs) -Children born over weekends and public holidays at health facilities are not assisted due to availability of DHA system and Services resulting in registrations after 30 days Planned Action -Engage Channel Management and DDG: IS on capacitating health facilities and reliable network -Continuous advocacy, engagement with stakeholders, advertisements and sensitizing on birth registration at health facilities Type of Evidence NPR printout Verification source DHA 24 on request from Front Offices

19. 19 Provincial contribution to DHA Annual Target : 301 292 (14% contribution) smart ID Card issued. ProvinceProvincial contribution to the APP target No of FLO’s per Office in Q1 Target Q 1 Actual Performance Q 1 Deviation/ Variance Q1 % Achieved KZN 301 292 52643678030715947124.7% KZN TOTAL 301 292 52643678030715947124.7% ACHIEVED

20. 20 Provincial contribution to DHA Annual Target : 356 160 Smart ID Card applications collected from citizens 16 years and above. ProvinceProvincial contribution to the APP target No of FLO’s per Office in Q1 Target Q 1 Actual Performance Q 1 Deviation/ Variance Q1 % Achieved Umgungundlovu & Harry Gwala 60480 91587610679-519767% Ethekwini & Ugu 174 720 254410040238-386291% Uthungulu & Illembe 47040 712348155003152126% Zululand & Umkhanyakude 33600 588206655-216575% Amajuba, Uthukela & Umzinyathi 40320 610584116431059110% KZN TOTAL 356 160 528904084715-701392.3% NOT ACHIEVED

21. 21 ANNUAL TARGET: 356 160 Smart ID Card applications collected from citizens 16 years and above. ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET -Although the Provincial Business Plan target as per APP contribution was achieved, only two Districts: Uthungulu and Amajuba have achieved their targets for 28 applications per FLO. -Twelve (12) out of 21 smart ID card offices have achieved the target. Mtubatuba Office was not operational for the duration of the month (June 2015) which might also have contributed to a short fall of over 1000 applications. Challenges/Reasons for non achievement - Closure of Mtubatuba office due to fire - Continuos power outrage in some areas due to load shedding and generators failing to start - Planned Action - Continuous advocacy through stakeholders and Type of Evidence - System generated data

22. 22 Provincial contribution to DHA Annual Target 1.2.2.1 95% of late registration of birth applications finalised within specified timeframes:► Age group 15 years and above ProvinceAnnual target Target Q1 Number of applications collected Actual performance Q1 Umgungundlovu & Harry Gwala 95% 451 100% Ethekwini & Ugu 95% 710 100% Uthungulu & Illembe 95% 519 100% Zululand & Umkhanyakude 95% 632 100% Amajuba, Uthukela & Umzinyathi 95% 809 100% KZN TOTALS95% 3135 100% ACHIEVED

23. 23 ANNUAL TARGET: Percentage of late registration of birth applications finalised within specified timeframes:► Age group 15 years and above ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET -Over 3135 LRB applications have been collected during the current reporting period. -During the campaign 1166 LRB applications were collected. -The above figures indicates a steady decline in the number of LRBs collected compare to the same reporting period last financial year 2014/15. -There are still high number of LRB in Umzinyathi, Uthukela and Umkhanyakude Districts. Challenges/Reasons for non achievement Prevalence high number of LRB in the border lying areas Planned ActionType of Evidence

24. 24 Provincial contribution to DHA Annual Target 1.2.2.1 Number of outreach campaigns conducted in support of LRB mop up campaign ProvinceAnnual target Target Q1 Number of venues visited Actual performance Q1 Umgungundlovu & Harry Gwala 22212 Ethekwini & Ugu 22432 Uthungulu & Illembe 22282 Zululand & Umkhanyakude 22422 Amajuba, Uthukela & Umzinyathi 33423 KZN TOTALS11 17611 ACHIEVED.

25. Statistics for the LRB Mob up campaign (11-29 May 2015) 25 Birth Registration Late Registration of Birth Identity Document Date Zero to 30 days 31 days to 6 years 7 to 14 Years U.B.C. LRB 15 years LRB 16 years & above Ist ID 16 years Ist ID 17 and above Re-issue ID MFMF MFMFMFMFMFMFMF Day 113265 1103125554463763252714 Day 215141011812717172104731761353738 Day 3182328228321504254751951325084 Day 45214 342310492157772081696772 Day 51201 0020009710 262778 Day 62275222303513771591531493961 Day 75214 342310492157772081696772 Day 82116 232231433674981281415468 Day 94213111425833830452517114431 Day 104414713062130393123100892329 Day 1122344367001713303448424739 Day 1248711004401121322574378 Day 130079740100811921042881851410 Day 141011433811372944372963562161697068 Day 15073322000029166681151972928 Day 1645792310011618494890415944 Day 170165430011432350481041092874 total1005219718158576971301959647191294723821866656748

26. 26 ANNUAL TARGET: Number of outreach campaigns conducted in support of LRB mop up campaign ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET -Outreach campaign was held from 11-29 May 2015. 176 venues were visited in 11 District Municipalities. -Over 9000 applications for all products were collected and the highest being in Ethekwini and Uthukela and Umzinyathi. Challenges/Reasons for non achievement -Breakdown of fleet, 3 mobile units breakdown during campaign Planned Action - None Type of Evidence

27. 27 MEMORANDUM OF UNDERSTANDING(PARTNERSHIPS)  In line with the spirit of co-operative governance Ethekwini Municipality has entered into Memorandum of Understanding with DHA. The MOU was signed in 08 October 2014 and it is for a period of three years.  The agreement was aimed to formalize the relationship in order to give meaning to the National Population Registration Campaign.  Ethekwini Metro pledged volunteers who will be successfully trained by the Department of Home Affairs to support DHA operations  The Department in conjunction with the Municipalities will then deploy volunteers in areas where the support is needed.  DHA participate in the Provincial Operation Sukuma Sakhe (OSS) programmes which involves all governments departments in bringing services closer to the people and this has remarkably improved our service to the people and the community access to services  The governing structures of the Operation Sukuma Sakhe consist of Provincial Task Teams (PTT), District Task Team (DTT), Local Task Team (LTT) and Ward Task Team (WTT). Managers of DHA attend this strategic meetings and attend to issues that needs DHA services and interventions.

28. 28 REPORTING ON IMMIGRATION SERVICES AS PER PROVINCIAL BUSINESS PLAN

29. 29 Provincial target : 42 of employers charged in provinces in terms of Section 49 (3) of the Immigration Act ProvinceAnnual target Target Q1 Actual performance Q 1 Variance/ Deviations % contribution Umgungundlovu & Harry Gwala 1124250% Ethekwini & Ugu 1530-30 Uthungulu & Illembe 614325% Zululand & Umkhanyakude 5100 Amajuba, Uthukela & Umzinyathi 412150% KZN TOTAL 42810242% ACHIEVED

30. 30 ANNUAL TARGET: 42 employers charged in provinces in terms of Section 49 (3) of the Immigration Act ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET -Target was achieved due to Operation Fiela that was conducted in the Province in partnership with other law enforcement agencies. -10/6/2015-Jozini - 21, 18/6/2015 - Mtubatuba -35, 29/6/2015 - Jozini – 1 and 30/6/2015 - Jozini - 1 -2015.06.25 - Pietermaritzburg - 123 -15/5/2015 – Ladysmith - 9, 6/6/2015 - Newcastle -9, 11/6/2015 - Ladysmith – 33, 26/6/2015 - Estcourt - 7 Challenges/Reasons for non achievement - Short notice to inform offices for deployment Planned ActionType of Evidence

31. 31 Provincial Target : 1538 of transgressors charged ProvinceAnnual target Target Q1 Actual performance Q1 Variance/ Deviation Percentage contribution Umgungundlovu & Harry Gwala 18544457413104% Ethekwini & Ugu 733183134-4973% Uthungulu & Illembe 2255621-3537% Zululand & Umkhanyakude 1854414399325% Amajuba, Uthukela & Umzinyathi 2104911869241% TOTALS1538376873497156% ACHIEVED

32. 32 Provincial Target : 100% of undocumented foreigners deported within 30 calendar days (direct deportations) ProvinceAnnual target Target Q1 Actual performance Q1 Deviation/ Variance Percentage contribution Umgungundlovu & Harry Gwala 100% (367/367) -100% Ethekwini & Ugu 100% 0- Uthungulu & Illembe 100% (27/27) -100% Zululand & Umkhanyakude 100% (143/143) -100% Amajuba, Uthukela & Umzinyathi 100% (118/118) -100% KZN TOTALS100% (655/655) -100% ACHIEVED

33. 33 ANNUAL TARGET: 100% of undocumented foreigners deported within 30 calendar days (direct deportations) ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET - Over 655 illegal foreigners were deported during the reporting period. Challenges/Reasons for non achievement - Shortage of cage vans Planned ActionType of Evidence

34. 34 Provincial Target : 100% of undocumented foreigners transferred to Lindela within 20 calendar days ProvinceAnnual target Target Q1 Actual performance Q1 Deviation/ Variance Percentage contribution Umgungundlovu & Harry Gwala 100% (74/74)-100% Ethekwini & Ugu 100% (75/75)-100% Uthungulu & Illembe 100% (5/5)-100% Zululand & Umkhanyakude 100% 0-0 Amajuba, Uthukela & Umzinyathi 100% (32/32)-100% KZN TOTALS 100% (186/186)-100% ACHIEVED

35. 35 ANNUAL TARGET: 100% of undocumented foreigners transferred to Lindela within 20 calendar days ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET -186 illegal immigrants were deported during the reporting period. -SAPS assisted with vehicles for deportation during April and May 2015 due to new bus contract being finalised by the Department. Challenges/Reasons for non achievement - Lack of transportation during April and May 2015. Planned ActionType of Evidence

36. 36 Provincial Target : 100% cases of fraudulent marriages finalized ProvinceAnnual target Target Q1 Actual performance Q1 Percentage contribution Umgungundlovu & Harry Gwala 100% 00 Ethekwini & Ugu 100% (83/83) 100% Uthungulu & Illembe 100% (1/1) 100% Zululand & Umkhanyakude 100% 00 Amajuba, Uthukela & Umzinyathi 100% 00 KZN TOTALS100% (84/84) 100% ACHIEVED

37. 37 ANNUAL TARGET: 100% cases of fraudulent marriages finalized ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET 84 cases of fraudulent marriages were detected and finalised during reporting period. Challenges/Reasons for non achievement Planned ActionType of Evidence

38. 38 CLEARANCE OF TRAVELLERS STATISTICS FOR 1 APRIL 2015 TO 31 JULY 2015 PORT CONTROL STATISTICS PORT CITIZENSFOREIGNERSTOTAL ARRIVEDEPTOTALARRIV E DEPTOTALARRIVEDEPTOTAL GOLELA3890338074769778112175627156748120024113701233725 KOSI BAY 26030252215125110959983020789369893505172040 ONVER WACHT 7036745214488264542718653640334903463868128 TOTAL 719697074714271611853411264 3 231177190503183390373893

39. 39 REPORTING ON SUPPORT SERVICES (HUMAN RESOURCES, FINANCE & SUPPLY CHAIN MANAGEMENT)

40. 40 KWAZULU NATAL HUMAN RESOURCE CAPACITY TOTAL ESTABLISHMENT OF KZN DHA PERMANENT POSTS OFFICEFILLEDVACANTTOTAL VACANCY RATE KWAZULU-NATAL814478615.5% HEADCOUNT PER CATEGORY - 31 AUG 2015 OFFICESMSMMSSL 1-10TOTAL KWAZULU-NATAL613795814

41. 41 PROVINCEMONTHAMOUNT (R) Kwazulu NatalAprilR4 866 105 MayR6 644 705 JuneR7 277 181 JulyR9 856 726 AugustR4 615 154 TOTALR33 259 871 REVENUE COLLECTION (APRIL – AUGUST 2015 )

42. 42 SALARY LEVELS FEMALEMALE TOTAL% FEMALE% MALE DISABILIT Y 32072774%26% 51141574%26% 633718852565%35%10 7625111355%45%2 830437341%59%1 9 - ASD11250% 10 - ASD 112940 27%73%1 11 - DD 022 0%100% 12 - DD561145%55% 13 - DIRECTOR33650% TOTAL 48033481459%41%14 1.7%

43. Total No of filled posts Total number of PWD% Targeted No to achieve 2% 814141.7%6 DISABILITY STATUS NOTES: With filling of the advertised posts, disabled candidates will receive preferential treatment. Also the unadvertised posts, should be advertised as EE target posts.

44. Provincial HR measures Measure Actual Aug 2015 Comments Equity: Disability status2 %1.7%Two vacant funded posts to be rein fenced for people with disability Recruitment Drive47 All vacant funded positions have been advertised and filled within prescribed Turn around time (TAT). Therefore we anticipate that 06 months TAT will be met. Performance Agreements signed and captured on the system (2014/15) 100% Fully complied Annual Performance Assessment Reports (APAR) 2015/16 100%98%2 % of our staff compliment has not submitted 2015/16 PA. Total number of people on probation < 12 months 021Induction was scheduled for July 2015 but has since been cancelled it will now be held in August 2015. Total number of people on probation > 12 months 19 Officials are within probation and are assessed continuously as per the Departmental Performance Management Development System (PMDS) policy.

45. Provincial Labour Relations Measure TOTAL NUMBER In progressFinalised Misconduct cases 110 Grievances 110 Disputes 202 TOTAL422 Measure NumberComments Suspensions 1 Counter corruption related Dismissals 2 Fraud and Corruption

46. Recruitment Drive No of funded vacancies No of Advert requests submitted to date No of posts advertised to date No of advertised posts Short- listed No of posts Interviewed No of fully packaged appointment submission to H/O No of posts filled 47 12 00 No of posts advertised within 6 months of vacancy/funding No of posts advertised after 6 months vacancy/funding Reasons for advertising posts after 6 months vacancy/funding No of posts filled within 6 months of vacancy/funding No of posts filled after 6months of vacancy/funding Reasons for filling posts after 6 months of vacancy/funding 4700252Equity posts, suitable candidates could not be found and were re-advertised.

47. EMPLOYEE WELLNESS PROGRAMS 2015/16 DATE NUMBER OF EMPLOYEES PARTICIPATEDACTIVITIES 01/May/2015(Planned for April) 31 Soccer/ Netball Games(Selection) 9 May, UGu21 Candle light/Know Your status 14 May, UThungulu10 Candle light/Know Your status 20 May, UMgungundlovu 18 Candle light/Know Your status 20 June2 Blood Donation 22 July 15 Men’s Health AUGUST Choir Competition

48. 48 KEY AREANUMBER Security clearance forms received.  14 received from newly appointed officials security clearance forms received and forwarded to SSA for record checks.  30 Received back from officials  28 completed Confidential files Number of officials who attended the Polygraph test  Nil during Q1 Security clearance certificates issued  30 Officials Security clearances denied  Nil Officials Clearance certificates issued on conditional  Nil Officials VETTING REPORT FOR Q1 (APRIL-JUNE 2015)

49. 49 KWAZULU-NATAL SUMMARY OF BUDGET 2015/16 DESCRIPTION OF OFFICESBUDGET ALLOCATED COMPENSATION OF EMPLOYEES 206,411,000 GOODS AND SERVICES 22,494,000 KWAZULU-NATAL TOTAL228,905,500

50. 50 EXPENDITURE AS AT 14 AUGUST 2015 THE EXPENDITURE RATE AS AT 14 AUGUST 2015 SHOULD BE 42%. FOR COMPENSATION OF EMPLOYEES THE SPENDING IS 41% WHICH IS IN LINE, WHILE ON GOODS & SERVICES THE SPENDING IS 42% OF WHICH IT IS INLINE. THERE IS A PRESSURE ON OTHER AS A RESULT OF HOUSEHOLDS ( LEAVE GRATUITY) WHERE WE ARE SITTING AT 170% SPENDING. OVERALL EXPENDITURE IS INLINE WITH THE EXPECTED PERCENTAGE. DESCRIPTIONEXPENSESCOMMITMENTSBUDGET % SPENT SPEND SHOUL D BE AVAILABLE BUDGET COMPENSATION OF EMPLOYEES86,622,061.340206,411,000.00119,788,938.6641 %42% GOODS AND SERVICES6,005,601.213,349,476.9822,463,000.0013,107,921.8142% OTHER520,642.2422,379.34319,000(224,021.58)170%42% 93,148,304.79 3,371,856.32 229,193,000.00132,672,838.8942%

51. 51 KEY AREANUMBERPERCENTATAGE Vehicles Number of vehicles in the Province110100% Conditions but drivable 40 EXCEEDED 150000 KM36% Number of Functional vehicles9586% Number of vehicles involved in accidents, repairs and (boarded)1514% Mobile offices Number of mobile offices17100% Number of dysfunctional mobile0847% Number of Functional mobiles0953% FLEET MANAGEMENT

52. 52 STATUS OF THE KZN FLEET – AS @ 14 AUGUST 2015 < 50 000 km's23 50 000 km to 100 000 km 37 100 001 km to 150 000km28 150 001 km to 200 000km19 200 001 km to 250 000km 15 250 001km to 300 000km3 > 300 000km2 TOTAL127 OWNED VEHICLES ODOMETER

53. 53 DHA Annual Target: 100% compliance with PFMA regulations framework for payment of invoices within 30 days. Province Number of invoices received from service providers Q2 Number of invoices paid within 30 days Q2 Deviation Number of Invoices not paid not within 30 days Quarter 2 % Compliance KZN3763502693.09% TOTAL3763502693.09% NOT ACHIEVED

54. 54 ANNUAL TARGET: 100% compliance with PFMA regulations framework for payment of invoices within 30 days. ANALYSIS OF PERFORMANCE IN RELATION TO STRATEGY TO ACHIEVE TARGET The Province has performed 93.09% on the reporting period. Challenges/Reasons for non achievement - Limited user credentials for payment Authorization - Lack of Manpower within the payment section - Limitation of staff due to leave which has to be taken before end of June - Late submission of BI-488 for Photocopiers - Accruals for the last financial year Planned ActionType of Evidence

55. 55 KEY AREAITEMNUMBER Security Services  Eastern Guard Security contracted to render security services  117 security guards in offices Cash in Transit  Department has also contracted Fidelity Security company for cash in transit services.  The collection and transfer to the bank is done on a daily basis at Local Offices (Large, Medium & Small Offices that collects revenue). CASH IN TRANSIT

56. 56 INTERACTION WITH STAFF The Province interacts with staff through the following meetings:  Top Provincial Management Meetings (SMS) – Monthly.  Provincial Management meetings (SMS, Provincial Support & Office Managers) - Quarterly  District Management Meetings (Local Office Managers & Support) - Monthly  Staff Meetings – Weekly  Quarterly Reviews Meetings STAFF ENGAGEMENTS

57. 57 ACHIEVEMENTS & CHALLENGES

58. 58 IssueAchievementsWhat has improved Delegation of authority to Provincial Managers. Appointment s of level 8 and below turnaround times has greatly improved. Turnaround times of appointment has improved Birth Registration within 30 days The Province is achieving on the birth registration within 30 days by 102% in Q1 Improved registration at offices. Decentralisation of Supply Chain Management and payment in the Provinces. The SCM and payments function were decentralised to the provinces. Shortened turnaround times in terms of procurement process delivery period. LRB Mob up campaign - LRB Mob up campaign was held from 11- 29 May 2015 - 9543 applications were collected fro a period of 3 weeks Improved service delivery and access to services Achievements

59. 59 IssueChallenges What needs to be been done Delays in procurement of Office accommodation Delays in the procurement of office accommodation by Department of Public Works Lack of proper accommodation for Immigration Services at the Durban Harbor impacts negatively on Immigration Services operations. Constant engagement with Dept. of Public Works in order to expedite the procurement of office accommodation Late Registration of Births Although the number of LRB applications has decreased in the Province, there is still a sizeable number of application in Umkhanyakude and Zululand District Municipalities. Continuous LRB Mob up outreaches and deployment of mobile offices in the area. Approved Structure Lack an approved structure to deal with the decentralization of Finance makes it impossible to comply with payment within 30 days as per the PFMA Proposed structure need t o be approved for implementation Unsuitable office infrastructure which is not aligned to departmental specification. Proper office infrastructure which is aligned to departmental specification. Proper offices aligned to departmental specification to be procured Challenges

60. 60 *** Thank you ***