1. The CLA licence for NHS Scotland SHINE REGIONAL MEETING ABERDEEN, 5.NOVEMBER 2003 JIM MACNEILAGE, BUSINESS DEVELOPMENT MANAGER © cla Ltd 2003

2. WHAT DOES LICENCE ALLOW ME TO DO two (2) articles, thematic issues, 5% etc  You can make photocopies or scanned images and distribute as many copies as you require on each separate occasion or purpose, subject to the usual extent limits You must own an original or © -fee-paid copy of any material  Copying from material listed in the Excluded Works and Categories List is not permitted under the licence.

3.  In the case of Copies made for the purposes of a Designated Committee, the Licensee shall not take more than twenty five (25) Copies of the same material in connection with any single meeting of a Designated Committee. At least one person attending the meeting must be an ‘Authorised Person WHAT DOES LICENCE ALLOW ME TO DO ? (cont) Permission must be obtained from the relevant righstholder for all copies if more than 25 copies are required.

4. Additional permissions for the Visually-Impaired Persons who have a recognised visually disability and who need a paper copy in an alternative format can make any changes necessary. This includes enlargement/reduction of text, change of font, colour, copying to Brail, Moon etc, text to sound manipulation etc, BUT no commercially published version or edition available no editing or binding into pack original must be owned by institution The 5% rule does not apply – so entire book etc can be copied

5. WHO DOES THE LICENCE COVER? Photocopies  All full, part time and temporary employees of NHS, and any GP who is employed or contracted to the NHS, a Trust, etc, and their staff  Contracted staff (long and short term) Persons entitled to photocopy or scan may differ

6. Also includes members of the public who sit on ‘Designated Committees’ (executive committees), and Patients and carers or guardians of patients may receive (but not make) a single copy in connection with their treatment Who does the licence cover ? (continued)

7. Who Does the Licence Cover ? - DIGITAL COPIES All employees, individuals providing a consultancy service, and non-executive members of a Designated Committee who are authorised to have access to any NHS Scotland Intranet by way of a secure log-in process which verifies the individuals identity Digital Copy: Electronic copies of permitted material which are direct unaltered copies of the original work Patients and carers or guardians of patients may receive a single digital copy in connection with their treatment

8. Who does the licence cover ? (continued) For both photocopying and digital includes: NHS Trusts – including Ambulance Trusts Local Health Boards NHS Direct GP’s Community Health Councils NHS 24 Universities supplying a library service on a NHS site when used by NHS staff

9. WHO IS NOT COVERED ? Persons from another organisation or business who are not employees of NHS Scotland, consultants, etc. General public or a patient requesting copies of specific material Any employee, etc. of the NHS in England, Wales and N.Ireland

10. Further conditions on scanning × Digital copies cannot be placed on any publicly accessible web site or be linked to or from any external or third party web site Digital copies which include any photograph, design, illustration etc where the creator of the work is identified, must include such identification × Digital copies cannot be stored on a server, or systematically indexed, with the intention of creating an ‘electronic library’ or similar resource. × no amendments or changes permitted × No scanning of ‘foreign works’ UK only

11. EXCHANGING INFORMATION  The licence will allow copies to be exchanged between Trusts etc. But not between other UK bodies CLA treats NHS Scotland as one single licensee having numerous sites. The allows more freedom than other CLA licences  you can still as a prescribed library in dealings with ‘outsiders’, ‘Fair Dealing’ etc, but you will need declaration forms, charging etc

12. EC DIRECTIVE The Directive requires all copying for a ‘commercial’ purpose to be copyright cleared The Directive requires all copying for a ‘commercial’ purpose to be copyright cleared The NHS licence covers all of your activities The NHS licence covers all of your activities Copying by, or for ‘outsiders’ using NHS resources may be commercial and would require to be cleared Copying by, or for ‘outsiders’ using NHS resources may be commercial and would require to be cleared CLA operating a ‘sticker licence’ to authorise CLA operating a ‘sticker licence’ to authorise

13. DO YOU NEED HELP ? If you have any questions on the licence, copyright, etc. you can contact: Jim MacNeilage Tel: 0131 272 2711 email; jim@cla-edinburgh.demon.co.uk OrMark Szemelka, Customer Services Tel:0207 631 5520 email; mark.szemelka@cla.co.uk