1. BIBLIOGRAPHIC INPUT PREPARATION USING FIBRE+ EXERCISE

2. Guide to Bibliographic Description Throughout the exercise, you will need to refer to the IAEA-INIS-1: Guide to Bibliographic Description (Rev.8) (June 2009, Amend. 3) https://www.iaea.org/inis/products-services/publications/inis1rev8_am3.pdf 12-16 October 2015INIS Training Seminar, Vienna, Austria2

3. The Guide to Bibliographic Description can also be found in FIBRE+ Help file 12-16 October 2015INIS Training Seminar, Vienna, Austria3 Guide to Bibliographic Description

4. The INIS record usually consists of 4 parts. The Header: used for control purposes and for selection of data during searching Levels A, M, S: Bibliographic description of the publication Level 9: Subject descriptors to identify the subject content of the publication Level X: Abstract in English provides a summary of the information contained in the publication 12-16 October 2015INIS Training Seminar, Vienna, Austria4 Guide to Bibliographic Description

5. 12-16 October 2015INIS Training Seminar, Vienna, Austria5 Exercise 1

6. 12-16 October 2015INIS Training Seminar, Vienna, Austria6 Matrix file for record type: Report M

7. Exercise 1 (cont.) Create Matrix for Report M (Monographic) Create a new matrix – In the menu choose “File / New / New Matrix” New matrix file: Matrix1 12-16 October 2015INIS Training Seminar, Vienna, Austria7

8. Enter all the tags for Report Monographic (refer to previous slide in p. 5) In the menu choose “File / Save As…” 12-16 October 2015INIS Training Seminar, Vienna, Austria8 Exercise 1 (cont.) Create Matrix for Report M (Monographic)

9. Select file type: Matrix Files (*.mtx) Save file name as: Report-M-IAEA-CN New matrix file: Report-M-IAEA-CN.mtx 12-16 October 2015INIS Training Seminar, Vienna, Austria9 Exercise 1 (cont.) Create Matrix for Report M (Monographic)

10. Create record(s) using matrix - In the menu choose “Matrix / Select Active Matrix” Asterisk (*) indicates that selected matrix file is active 12-16 October 2015INIS Training Seminar, Vienna, Austria10 Exercise 1 (cont.) Create Lead Record (Report M)

11. Create record(s) - In the menu choose “File / New / New Document” In the menu choose “Window / Cascade” Active matrix file can be seen at the background 12-16 October 2015INIS Training Seminar, Vienna, Austria11 Exercise 1 (cont.) Create Lead Record (Report M)

12. Maximize the New documentPress Tab key, tag 001^ appears. Remove empty line at the beginning of the document 12-16 October 2015INIS Training Seminar, Vienna, Austria Exercise 1 (cont.) Data Entry: Tag 001

13. Enter TRN (Temporary Report Number) in tag 001^, i.e. XA1500001 Press Tab key to move to next tag 110^ Corporate Entry 12-16 October 2015INIS Training Seminar, Vienna, Austria13 Exercise 1 (cont.) Data Entry: Tags 001, 110

14. Click icon to open the INIS Authority ListSelect “Country Names” in the Authority List 12-16 October 2015INIS Training Seminar, Vienna, Austria14 Exercise 1 (cont.) Data Entry: Tag 110

15. Enter text for Search, select full name for the IAEA, then click “Select the Term” Click “OK” for the selected position, i.e. cursor should be at the position after 110^ 12-16 October 2015INIS Training Seminar, Vienna, Austria15 Exercise 1 (cont.) Data Entry: Tag 110

16. Enter country name or country code which is mandatory and must enclosed in parenthesis Press Tab key to move to next tag 200^ Primary Title 12-16 October 2015INIS Training Seminar, Vienna, Austria16 Exercise 1 (cont.) Data Entry: Tags 110, 200

17. Highlight publication title, press Ctrl+C to copy In tag 200^ press Ctrl+V to paste. Double-click in any part of the field to open “Editing Window” 12-16 October 2015INIS Training Seminar, Vienna, Austria17 Exercise 1 (cont.) Data Entry: Tag 200

18. Click “Basic Formatting” to remove empty line(s), and Enter key(s) which is a separator by default (a semi-colon and a space will be entered indeed) Click “Set” after complete formatting the source text 12-16 October 2015INIS Training Seminar, Vienna, Austria18 Exercise 1 (cont.) Data Entry: Tag 200

19. Tag 200^ Primary Title is correctly enteredPress Tab key to move to next tag 210^ Conference Title 12-16 October 2015INIS Training Seminar, Vienna, Austria 19 Exercise 1 (cont.) Data Entry: Tags 200, 210

20. Highlight conference title, press Ctrl+C to copy In tag 210^, press Ctrl+V to paste 12-16 October 2015INIS Training Seminar, Vienna, Austria20 Exercise 1 (cont.) Data Entry: Tag 210

21. Press Tab key to move to next tag 211^ Conference Place 12-16 October 2015INIS Training Seminar, Vienna, Austria21 Complete conference title begins with 12. (not 12th) and without Book of Abstracts, etc. Exercise 1 (cont.) Data Entry: Tag 210

22. Highlight conference place, press Ctrl+C to copy In tag 211^, press Ctrl+V to paste 12-16 October 2015INIS Training Seminar, Vienna, Austria22 Exercise 1 (cont.) Data Entry: Tag 211

23. Click icon to check the field in tag 211^FIBRE+ Check Error message appears Click “Edit” to correct the field 12-16 October 2015INIS Training Seminar, Vienna, Austria23 Exercise 1 (cont.) Data Entry: Tag 211

24. Country name or code must be enclosed in parenthesis. Check field again after editing Check field with no error. Press Tab key, move to next tag 213^ Conference Date 12-16 October 2015INIS Training Seminar, Vienna, Austria24 Exercise 1 (cont.) Data Entry: Tags 211, 213

25. Highlight conference date, press Ctrl+C to copy In tag 213^, press Ctrl+V to paste 12-16 October 2015INIS Training Seminar, Vienna, Austria25 Exercise 1 (cont.) Data Entry: Tag 213

26. Replace UNICODE #En Dash# with hyphen (-) *UNICODE is not allowed in date Double-click the field to open Capture/ Editing Window, click “Adjust Date” 12-16 October 2015INIS Training Seminar, Vienna, Austria26 Exercise 1 (cont.) Data Entry: Tag 213

27. Date is adjusted, i.e. only first 3 letters of the month is entered. Click “Set” 12-16 October 2015INIS Training Seminar, Vienna, Austria27 Exercise 1 (cont.) Data Entry: Tags 213, 300 Press Tab key to move to next tag 300^ Report/Patent Number

28. Highlight the report number, press Ctrl+C to copy In tag 300^, insert the source text with Ctrl+V 12-16 October 2015INIS Training Seminar, Vienna, Austria28 Exercise 1 (cont.) Data Entry: Tag 300

29. Choose “Option / Preview” to open preview panel at the top (to close it, repeat the same) Replace UNICODE #En Dash# with hypen (-) 12-16 October 2015INIS Training Seminar, Vienna, Austria29 Exercise 1 (cont.) Data Entry: Tag 300

30. In the menu choose “Search / Replace” Replace with - (hyphen), click “Replace All” Click icon to check the report number. FIBRE+ Check Error “Expected -”, click “Edit” 12-16 October 2015INIS Training Seminar, Vienna, Austria30 Exercise 1 (cont.) Data Entry: Tag 300

31. Report Prefix (alphabetic) and Suffix (numeric part) are separated by 2 hyphens (--) Add one more hyphen before Report Suffix Click icon, check field pass through, no more error in tag 300^ 12-16 October 2015INIS Training Seminar, Vienna, Austria31 Exercise 1 (cont.) Data Entry: Tag 300

32. Highlight publication date, press Ctrl+C to copy Press Tab to move to next tag 403^, press Ctrl+V to paste the source text 12-16 October 2015INIS Training Seminar, Vienna, Austria32 Exercise 1 (cont.) Data Entry: Tag 403

33. Double-click the tag field, then click “Adjust Date” Date adjusted following Day/Month/Year and enter first 3 letters of the month, Click “Set” 12-16 October 2015INIS Training Seminar, Vienna, Austria33 Exercise 1 (cont.) Data Entry: Tag 403

34. Total number of pages is 491Press Tab to move to tag 500^ Physical Description, enter “491 p.” 12-16 October 2015INIS Training Seminar, Vienna, Austria34 Exercise 1 (cont.) Data Entry: Tag 500

35. Press Tab to move to tag 600^ Publication Language. Click icon 12-16 October 2015INIS Training Seminar, Vienna, Austria35 Exercise 1 (cont.) Data Entry: Tag 600 Tag 600^ can be Language Codes or Names. In this exercise, select “Language Codes”

36. Click icon to check field, FIBRE+ Check Error shows “Expected: ( ”, click “Edit” 12-16 October 2015INIS Training Seminar, Vienna, Austria36 Exercise 1 (cont.) Data Entry: Tag 600 Search term start with E. Select “EN”, click “Show details / Select the Term / OK”

37. Language code or name must be enclosed in ( ), i.e. (EN). Check field again with no error. Press Tab to move to next tag 610^ Availability Note. Insert “Also available on-line: ” 12-16 October 2015INIS Training Seminar, Vienna, Austria37 Exercise 1 (cont.) Data Entry: Tags 600, 611

38. Highlight the URL address, right click the mouse, then click “Copy Link Location” In tag 611^, press Ctrl+V and paste URL address after “Also available on-line: ” 12-16 October 2015INIS Training Seminar, Vienna, Austria38 Exercise 1 (cont.) Data Entry: Tag 611

39. Press Tab to tag 800^ Descriptors. If abstract(s) will be provided, then enter the abstract(s) first. Press Tab to move to tag 860^ Abstract 12-16 October 2015INIS Training Seminar, Vienna, Austria39 Exercise 1 (cont.) Data Entry: Tag 860

40. Highlight source text for abstract, press Ctrl+C to copy Double-click in the field of tag 860^ to open Capture/Editing Window 12-16 October 2015INIS Training Seminar, Vienna, Austria40 Exercise 1 (cont.) Data Entry: Tag 860

41. Click “Preview” to open preview panel, then click “Basic Formatting” The character underscore _ is to use to encode Subscripts. So enter _ as a special character 12-16 October 2015INIS Training Seminar, Vienna, Austria41 Exercise 1 (cont.) Data Entry: Special Characters

42. Click “Sp. Characters” to open Table with Special Characters Character underscore _ is under the list of C0 controls, click “_” to see details. 12-16 October 2015INIS Training Seminar, Vienna, Austria42 Exercise 1 (cont.) Data Entry: Special Characters

43. Double-click “005F” to insert UNICODE #Low Line# for underscore _ Character underscore _ is entered correctly. Click “Set” after complete formatting. 12-16 October 2015INIS Training Seminar, Vienna, Austria43 Exercise 1 (cont.) Data Entry: Special Characters

44. Record is pending for indexing which can be done manually in FIBRE+, or through CAI (Computer Assisted Indexing) with suggested descriptors. Indexer can decide to complete indexing in CAI- online or in CAI-batch (see FIBRE+ file on the right) To index through CAI, file must save in format: MemSt-CountryCode-XXXXXX.inp, e.g. “MemSt- XA-1500001.inp” and then send it to INIS for CAI processing (all details are covered in “Subject Analysis & Indexing” part of this seminar) 12-16 October 2015INIS Training Seminar, Vienna, Austria44 Exercise 1 (cont.) Data Entry: Indexing part

45. In this exercise, complete indexing part manually in FIBRE+. In tag 008^, click icon In the INIS Authority List, choose “INIS Subject Category Codes & Titles” 12-16 October 2015INIS Training Seminar, Vienna, Austria45 Exercise 1 (cont.) Data Entry: Tag 008 Subject Category

46. Click “Select / Search”, choose INIS Subject Category S98, then click “Show details” Click “Show Full Definition” for more details. Click “Select the Term”, then “Add at cursor” 12-16 October 2015INIS Training Seminar, Vienna, Austria46 Exercise 1 (cont.) Data Entry: Tag 008

47. Subject category is entered, tag 008^ is complete. Move cursor to tag 800^ Descriptors Click icon Indexing 12-16 October 2015INIS Training Seminar, Vienna, Austria47 Exercise 1 (cont.) Data Entry: Tag 800

48. Search “iaea”, click “Select the Term” for IAEA. It appears in the List of selected terms: 1 IAEA Continue the same procedure to select terms: 2 Implementation, 3 Information, 4 Safeguards 12-16 October 2015INIS Training Seminar, Vienna, Austria48 Exercise 1 (cont.) Data Entry: Tag 800

49. After selecting all the descriptors, click “Save descriptors in Tag 800 and exit” All 4 descriptors entered in tag 800^ 12-16 October 2015INIS Training Seminar, Vienna, Austria49 Exercise 1 (cont.) Data Entry: Tag 800

50. Always verify the document before saving, move cursor to the top, click icon to check buffer Cursor pass through all tags and stop at the end of the buffer with no error message 12-16 October 2015INIS Training Seminar, Vienna, Austria50 Exercise 1 (cont.) FIBRE+ Check Buffer

51. Save the record, in the menu choose “File / Save As…” Select file type: “FIBRE+ Files (*.inp)” 12-16 October 2015INIS Training Seminar, Vienna, Austria51 Exercise 1 (cont.) FIBRE+ Input File 1

52. Type file name: XA1500001 and click “Save”New input file name: XA1500001.inp containing 1 lead record 12-16 October 2015INIS Training Seminar, Vienna, Austria52 Exercise 1 (cont.) FIBRE+ Input File 1

53. In the menu choose “Window”, open the active matrix file: *Report-M-IAEA-CN.mtx Close the active matrix file. Continue to create matrix file for Report AM record (Exercise 2) 12-16 October 2015INIS Training Seminar, Vienna, Austria53 Exercise 1 (cont.) Complete Input File 1

54. Exercise 2 prepare Report AM record for the article (analytics) create Matrix file for Report AM copy the M level tags of the lead record to the Matrix file use active Matrix file to create analytical record data entry of the article complete bibliographic record for the article (analytics) 12-16 October 2015INIS Training Seminar, Vienna, Austria54 Exercise 2

55. Mandatory tags + Optional tags that are Present (e.g. authors, conference information, secondary report numbers, general note for session, and availability note) 001^ 007^ 008^/01/R/AM/K^ 009^A^ 100^ 200^ 210^ 211^ 213^ 310^ 500^ 600^ 610^ 611^ 009^M^ 110^ 200^ 300^ 403^ 500^ 611^ 009^9^ 800^ 009^X/EN^ 860^ 12-16 October 2015INIS Training Seminar, Vienna, Austria55 Matrix file for record type: Report AM

56. 12-16 October 2015INIS Training Seminar, Vienna, Austria56 Exercise 2 (cont.) Create Matrix for Report AM (Analytics) Create a new matrix – In the menu choose “File / New / New Matrix” New matrix file: Matrix2

57. 12-16 October 2015INIS Training Seminar, Vienna, Austria57 Enter all the tags for Report AM (Analytics) (refer to previous slide p. 54) Exercise 2 (cont.) Create Matrix for Report AM (Analytics) In the menu choose “File / Save As…”

58. 12-16 October 2015INIS Training Seminar, Vienna, Austria58 Exercise 2 (cont.) Create Matrix for Report AM (Analytics) Select file type: Matrix Files (*.mtx) Save file name as: Report-AM-IAEA-CN New matrix file: Report-AM-IAEA-CN.mtx Now there are two Matrix files which can be used in future for input with same record type

59. In the menu choose “Window / Tile”, arrange files XA1500001.inp and Matrix Report-AM side by side 12-16 October 2015INIS Training Seminar, Vienna, Austria59 Exercise 2 (cont.) Create Matrix for Report AM (Analytics) Copy M level tags of the lead record (left) to the Matrix file for analytics (right)

60. Exercise 2 (cont.) 12-16 October 2015INIS Training Seminar, Vienna, Austria60

61. 12-16 October 2015INIS Training Seminar, Vienna, Austria61 Exercise 2 (cont.) Create Matrix for Report AM (Analytics) Minimize the lead record (left) and maximize the Matrix file (right) Insert additional information of the article in A level tags (see next slide)

62. 12-16 October 2015INIS Training Seminar, Vienna, Austria62 Exercise 2 (cont.)

63. 12-16 October 2015INIS Training Seminar, Vienna, Austria63 Exercise 2 (cont.) Create Matrix for Report AM (Analytics) In the menu choose “File / Save As…” Save file name as: Report-M-IAEA-CN-220 New matrix file: Report-M-IAEA-CN-220.mtx (customized for the Report “IAEA-CN-220”)

64. 12-16 October 2015INIS Training Seminar, Vienna, Austria64 Exercise 2 (cont.) Create Analytical Record (Report AM) Create record(s) using matrix - In the menu choose “Matrix / Select Active Matrix” Asterisk (*) indicates that selected matrix file is active

65. 12-16 October 2015INIS Training Seminar, Vienna, Austria65 Exercise 2 (cont.) Create Analytical Record (Report AM) Create record(s) - In the menu choose “File / New / New Document” In the menu choose “Window / Cascade” Active matrix file can be seen at the background Maximized the New document

66. 12-16 October 2015INIS Training Seminar, Vienna, Austria66 Exercise 2 (cont.) Data Entry: Tag 001 Press Tab key, tag 001^ appears on second line, remove first empty line in the document. Enter TRN XA1500002 in tag 001^ Press to move to next tag 100^

67. Highlight authors, affiliations and e-mail, press Ctrl+C to copy 12-16 October 2015INIS Training Seminar, Vienna, Austria67 Exercise 2 (cont.) Data Entry: Tag 100 In tag 100^ Personal Authors, press Ctrl+V to paste the source text

68. Enter term “european” and Search. Select name European Commission (EC) 12-16 October 2015INIS Training Seminar, Vienna, Austria68 Exercise 2 (cont.) Data Entry: Tag 100 Check country name for “European Union” Click icon to open the INIS Authority List

69. European Commission has an abbreviation (EC) which is the same as country code for Ecuador In the Editing Window, the abbreviation (EC) will be adjusted as country code for Ecuador 12-16 October 2015INIS Training Seminar, Vienna, Austria69 Exercise 2 (cont.) Data Entry: Tag 100

70. Double-click in the field of tag 100^ to open Capture/Editing Window 12-16 October 2015INIS Training Seminar, Vienna, Austria70 Exercise 2 (cont.) Data Entry: Tag 100 Therefore replace “European Union” with country code “XE” for “European Commission (EC)”

71. Arrange group of authors with same affiliation and insert a line between each group Highlight group 1, click “Remove Numbers” Highlight authors, click “Split into Lines / Rotate” 12-16 October 2015INIS Training Seminar, Vienna, Austria71 Exercise 2 (cont.) Data Entry: Tag 100

72. Put cursor at the beginning of the affiliation (and after the last author). Click “Adjust Affiliation”, the country name and entire affiliation enclosed with ( ) Put cursor at the end of the affiliation, click “E-mail”. Copy and paste the e-mail address, delete extra texts which do not apply to tag 100^ 12-16 October 2015INIS Training Seminar, Vienna, Austria72 Exercise 2 (cont.) Data Entry: Tag 100

73. 12-16 October 2015INIS Training Seminar, Vienna, Austria73 Exercise 2 (cont.) Data Entry: Tag 100 Highlight group 2, click “Remove Numbers” Highlight authors, click “Split into Lines / Rotate” Put cursor at the beginning of the affiliation (and after the last author). Click “Adjust Affiliation”, the country name and entire affiliation enclosed with ( )

74. 12-16 October 2015INIS Training Seminar, Vienna, Austria74 Exercise 2 (cont.) Data Entry: Tag 100 Highlight group 3, click “Remove Numbers” Highlight author, click “Rotate” Put cursor at the beginning of the affiliation. Click “Adjust Affiliation”, the affiliation and country name are with ( ). Complete editing, click “Set”

75. Press key to move to next tag 200^ Primary Title, press Ctrl+V to paste the source text 12-16 October 2015INIS Training Seminar, Vienna, Austria75 Exercise 2 (cont.) Data Entry: Tag 200 Highlight the title of the article, press Ctrl+C to copy

76. Double-click to open Capture/Editing WindowClick “Preview”, then “Basic Formatting” Title is formatted into one paragraph. Click “Set” 12-16 October 2015INIS Training Seminar, Vienna, Austria76 Exercise 2 (cont.) Data Entry: Tag 200

77. In FIBRE+ file, click “Preview” to open preview panel. Press key, skip conference tags and move to next tag 310^Secondary Report Number 12-16 October 2015INIS Training Seminar, Vienna, Austria77 Exercise 2 (cont.) Data Entry: Tag 310

78. Two report numbers are available, enter both to tag 310^ Complete the Secondary Report Number. *separate report numbers with ; and a space 12-16 October 2015INIS Training Seminar, Vienna, Austria78 Exercise 2 (cont.) Data Entry: Tag 310

79. Article has page number 115Enter “p. 115” in tag 500^ Physical Description 12-16 October 2015INIS Training Seminar, Vienna, Austria79 Exercise 2 (cont.) Data Entry: Tag 500

80. “Copy Link Location” of the article in full paper and PPT slides In tag 611^ Availability Note, press Ctrl+V to paste the URLs of the article 12-16 October 2015INIS Training Seminar, Vienna, Austria80 Exercise 2 (cont.) Data Entry: Tag 611

81. Highlight abstract and press Ctrl+C to copyPress Ctrl+V to paste source text in tag 860^ Double-click the field to open Editing Window 12-16 October 2015INIS Training Seminar, Vienna, Austria81 Exercise 2 (cont.) Data Entry: Tag 860

82. 12-16 October 2015INIS Training Seminar, Vienna, Austria82 Exercise 2 (cont.) Data Entry: Tag 860 Remove empty line(s) and Enter key(s), click “Basic Formatting” Source text is formatted into one paragraph.

83. Put cursor at the end of the abstract, click “Author” to insert text “(author)”. Click “Set” 12-16 October 2015INIS Training Seminar, Vienna, Austria83 Exercise 2 (cont.) Data Entry: Tag 860 Click icon to check tag 860^

84. Press Tab to move to next record, new TRN with consecutive number is assigned automatically 12-16 October 2015INIS Training Seminar, Vienna, Austria84 Exercise 2 (cont.) Data Entry: New Analytical record Cursor moves to the end of the field without error message.

85. Copy source text for the analytic (article)Complete bibliographic record XA1500003 The document shows 2 items (records) 12-16 October 2015INIS Training Seminar, Vienna, Austria85 Exercise 2 (cont.) Data Entry: New Analytical record

86. Missing indexing part which can be done in CAI- online or CAI-batch, or in FIBRE+ manually Complete indexing part manually in FIBRE+ (see Exercise 1 for data entry in indexing part) 12-16 October 2015INIS Training Seminar, Vienna, Austria86 Exercise 2 (cont.) Data Entry: Record 2 Indexing part

87. 12-16 October 2015INIS Training Seminar, Vienna, Austria87 Exercise 2 (cont.) Data Entry: Record 3 Indexing part Same as record 2 missing indexing partSame as record 2, complete indexing part manually in FIBRE+

88. The new document FIB+ 3 has 2 analytical records, insert lead record to this document. In the menu choose “File”, then select file “XA1500001.inp” File XA1500001.inp is opened. Choose “Edit / Select All” in the menu box 12-16 October 2015INIS Training Seminar, Vienna, Austria88 Exercise 2 (cont.) Complete Input File 2

89. The lead record is highlighted, in the menu choose “Edit / Copy” Then switch “Window” to new document “FIB+ 3” 12-16 October 2015INIS Training Seminar, Vienna, Austria89 Exercise 2 (cont.) Complete Input File 2

90. In the new document, put cursor at the beginning of the first line In the menu choose “Edit / Paste” to insert the lead record 12-16 October 2015INIS Training Seminar, Vienna, Austria90 Exercise 2 (cont.) Complete Input File 2

91. Lead record XA1500001 is added to the new document, it has now 3 items (records). 12-16 October 2015INIS Training Seminar, Vienna, Austria91 Exercise 2 (cont.) Complete Input File 2 Verify the document, move cursor to the top, click icon to check buffer and correct error(s), if any.

92. Save the new document, choose “File / Save As…” 12-16 October 2015INIS Training Seminar, Vienna, Austria92 Exercise 2 (cont.) Complete Input File 2 Select file type: “FIBRE+ Files (*.inp)” Save file name as: XA1500001-XA1500003

93. 12-16 October 2015INIS Training Seminar, Vienna, Austria93 New input file: XA1500001-XA1500003.inp containing 1 lead record and 2 analytics Throughout the exercise, 3 matrix files and 2 input files have been created Exercise 2 (cont.) Complete Input File 2