1. Antelope Valley College Budget Development Process Diana Keelen Administrative Council Meeting December 9, 2014

2.  152 Budget requests received  Total requests were $2,843,870  Able to fund $1,332,981 in requests 2013-2014 Budget Request Update

3.  Categorize requests into critical, essential, enhancement  Create operational goals that align with institutional goals  Have training in the committee and campus  Identify difference between institutional outcomes versus measurement assessment outcomes  Separate out individual requests  Fill out resource allocation proposals in its entirety B&F Process Improvement Lessons Learned from 13-14

4.  Inst. Advancement  IERP  PIO/Marketing  Business Services  Facilities  ITS  Division #1  Division #2  Division #3  Division #4  Division #5  Risk Management  Student Life & Development  Enrollment Management  Counseling & Matriculation  Office of Student Services  Office of Human Resources/Payroll  Office of Academic Affairs  Office of the President Budget Request Structure

5. 2015-2016 Budget Calendar

6.  Mission Critical This means that the request is critical to your program. Without it, your program cannot continue and time of the essence. Examples could be classroom equipment vital to instruction. Operational equipment fundamental to IT infrastructure or building/facility maintenance. Replacement microscopes, equipment required to implement new approved programs, networks, hardware, etc.  Mission Essential This means that the request is necessary, but not critical. Current circumstances are not ideal; however, the program can continue without the request for the immediate future. Covered in this area could be prevention also. Examples could be district vehicle replacement, outdated instructional equipment, new furniture, etc.  Mission Enhancement This means that the request would improve your program. You can operate your program without it. Examples could be calculators for the classroom, software, etc. Administrator’s Assessment

7. Resource Allocation Proposal- Academic/Non-Operational

8. Resource Allocation Proposal- Operational

9. Resource Allocation Proposal Applies to both rquests

10.  To determine where the request falls:  Does your request align more with the institutional goals or operational goals in Section II?  Institutional:  Operational: Annual Budget Call New Requests Non-Operational/Academic versus Operational

11.  Budget Request Form Annual Budget Call-New Requests

12. Categorical Budget Call The business office provides salary projections and benefits changes calculations

13. Other Funds Budget Call The business office provides salary projections and benefits changes calculations

14. Instructional Materials Budget Call

15.  Non-emergency requests after the budget development process need to go to the supervising dean or director  If it is a priority, then the supervising dean or director will submit the request to the Budget and Finance Subcommittee for review or HR Subgroup if it’s personnel related  If approved is will go to the Strategic Planning & Budgeting Council for recommendation to the President/Exec Council  If the President/Exec Council approves/disapproves the request, the supervising Dean or Director will be notified “Surprises” After Budget Development

16.  The business office website has training and information that may be useful:  The link shows budget development information: http://www.avc.edu/administration/busserv/Budgets.html http://www.avc.edu/administration/busserv/Budgets.html Available Resources

17. Questions?