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1. Circulation staff identify damaged/brittle books as they are returned from Circulation. Books are forwarded on a daily basis to the Database Management.

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Presentation on theme: "1. Circulation staff identify damaged/brittle books as they are returned from Circulation. Books are forwarded on a daily basis to the Database Management."— Presentation transcript:

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2 Circulation staff identify damaged/brittle books as they are returned from Circulation. Books are forwarded on a daily basis to the Database Management Unit. 2

3 Database Management Unit process book Database Management Unit staff creates a linked circulating barcode; applies barcode to the front cover of the book or printout; and fill s in the header and left column of the Condition Review & Decision Slip. Workflow source: Wounded books. Copy specific information: Call no.; barcode; copyright date; no. of circulations; last circulation date. Search catalog for: other copies; other editions; and other formats. Fill in information that triggers special digitization decisions/handling: multi-part work, etc. Notes whether volume should be considered as protected: medium rare, rare, or protected. Some Medium Rare criteria: Any volume published outside the United States between 1802-1830; Any books published prior to 1914 which have decorative covers and/or engravings or hand-colored plates and maps... Some Rare criteria: Books printed before 1801; Books printed in the United States before 1820; Books printed in Maryland before 1870 … Some Protected criteria: Any physical portfolio that contains loose materials (e.g. illustrations, portraits, maps, datasheets, voting records) … Condition Review & Decision Slip 3

4 Selector annotates Decision Slip re desired conservation decision, i.e., Send to stacks Conserve Digitize Barcoded volume to be digitized sent to Digitization staff 4

5 Digitization staff scans barcode on volume front cover of single volume monographs NOTE: Workflow still being worked out for multi-part works Kirtas script pulls Horizon print bib record metadata into image JHU uses LC MARC Slim 5

6 000 00746cam 2200205 450 035 $a1221908005 20051005054800.0008 730103s1903 gw 000 0 ger 035 $aABM5156EI 035 $a(MdBJ)99023721035 040 $aOTU$bENG 0490 0$aJHE 100 1 $aTammann, Gustav,$d1861-1938. 2451 0$aKristallisieren und Schmelzen;$bein Beitrag zur Lehre der Änderungen des Aggregatzustandes. 260 $aLeipzig,$bBarth,$c1903. 300 $ax, 348 p.650 0$aCrystallography. 650 0$aChange of state (Physics) 9991 $loffs$nelc$s1$wi$aQE370$b.T15$mc. 1$61$4OFF$tnorm$112/08/1995$204/29/1996$704/29/1996$i3115101470 5671$5R12M16S16T03 21151005188699$zNCC:L$rR12M16S16T03$xemp$henorm$geoffs910 $a1221908$bHorizon bib# 6

7 Bibliographic data pulled into scanned image from Horizon bib record: leader, 008 author (1xx) title (245) imprint (260) LC subjects & genre heading (6xx, 655) 7

8 Scan volume, process images Batch ingest images into library IR (Jscholarship) Digitization staff embed a MARC.xml file with IR's static URI for each title Metadata &URL for each digitized volume stored as print format XML in the JScholarship Batch Ingest Log Embedded MARC.xml file sent to Cataloger 8

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11 1. Retrieve print version in MARCXML format with Institutional repository URL 2. Convert to electronic version using print2e script 3. Convert from MARCXML to MARC 4. Use character conversion utility to translate file from UTF-8 to MARC8 (diacritics) 5. Edit record to meet provider neutral standards 6. Import bib into Horizon ILS 11

12 - 00788cam 2200217 4500 20051005054800.0 730103s1903 gw 000 0 ger - 1221908 - ABM5156EI - (MdBJ)99023721 - (CaOTULAS)02176023 - OTU ENG - JHE - Tammann, Gustav, 1861-1938. - Kristallisieren und Schmelzen; ein Beitrag zur Lehre der A ̈ nderungen des Aggregatzustandes. 12

13 - Leipzig, Barth, 1903. - x, 348 p. Crystallography. - Change of state (Physics) - 1221908 Horizon bib# - offs elc 1 i QE370.T15 c. 1 1 OFF norm 12/08/1995 04/29/1996 31151014705671 R12M16S16T03 21151005188699 NCC:L R12M16S16T03 emp enorm eoffs - http://jhir.library.jhu.edu/handle/1774.2/35747 13

14 - 03104nam 2200529Ia 45 0 120307s1903 gw s 000 0 ger m d cr\u\\\\\a\c\p cr\u\\\\\a\c\a - MdBJ - dlr - Tammann, Gustav, 1861-1938. - Kristallisieren und Schmelzen [electronic resource] : ein Beitrag zur Lehre der A ̈ nderungen des Aggregatzustandes. - Leipzig, Barth, 1903. - x, 348 p. Master copy preservation copy No online access star 14

15 - Use copy Unrestricted online access star - Electronic reproduction. Baltimore, Md. : Johns Hopkins University, 2012. - Mode of access: World Wide Web. - Master and use copy. Digital master meets Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002. http://purl.oclc.org/DLF/benchrepro0212 - digitized 2012 Johns Hopkins University pda MdBJ - Crystallography. - Change of state (Physics) - (MdBJ)99023721 (MdBJ)1221908 - Use copy http://jhir.library.jhu.edu/handle/1774.2/35747 - Master copy Johns Hopkins University, Milton S. Eisenhower Library, Baltimore, Maryland 15

16 =LDR 01321nam 2200277 45e0 =008 120307s1903\\\\gw\\\\\\s\\\\\000\0\ger\\ =006 m\\\\\\\\d\\\\\\\\ =007 cr\u\\\\\a\c\p =007 cr\u\\\\\a\c\a =040 \\$aMdBJ$cMdBJ =042 \\$adlr =100 1\$aTammann, Gustav,$d1861-1938. =245 10$aKristallisieren und Schmelzen$h[electronic resource] :$bein Beitrag zur Lehre der A ̈ nderungen des Aggregatzustandes. =260 \\$aLeipzig,$bBarth,$c1903. =300 \\$ax, 348 p. =506 1\$3Master copy$apreservation copy$fNo online access$2star =506 0\$3Use copy$fUnrestricted online access$2star =533 \\$aElectronic reproduction.$bBaltimore, Md. :$cJohns Hopkins University,$d2012. =538 \\$aMode of access: World Wide Web. =538 \\$aMaster and use copy. Digital master meets Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$uhttp://purl.oclc.org/DLF/benchrepro0212 =583 \\$adigitized$c2012$hJohns Hopkins University$2pda$5MdBJ =650 \0$aCrystallography. =650 \0$aChange of state (Physics) =776 1\$w(MdBJ)99023721$w(MdBJ)1221908 =856 40$3Use copy$uhttp://jhir.library.jhu.edu/handle/1774.2/35747 =856 \0$3Master copy$nJohns Hopkins University, Milton S. Eisenhower Library, Baltimore, Maryland 16

17 =LDR 01570nam 2200289 a 45e0 =008 120307s1903\\\\gw\a\\\\ob\\\\001\0\ger\\ =006 m\\\\\\\\d\\\\\\\\ =007 cr\u\\\\\a\c\p =007 cr\u\\\\\a\c\a =040 \\$aMdBJ$cMdBJ =042 \\$adlr =100 1\$aTammann, Gustav,$d1861-1938. =245 10$aKristallisieren und Schmelzen$h[electronic resource] :$bein Beitrag zur Lehre der {uml}Anderungen des Aggregatzust{uml}andes /$cvon Gustav Tammann. =260 \\$aLeipzig :$bBarth,$c1903. =300 \\$a1 online resource (x, 348 p.) :$bill. =504 \\$aIncludes bibliographical references and index. =506 1\$3Master copy$apreservation copy$fNo online access$2star$5MdBJ =506 0\$3Use copy$fUnrestricted online access$2star$5MdBJ =533 \\$aElectronic reproduction.$bBaltimore, Md. :$cJohns Hopkins University,$d2012.$5MdBJ =538 \\$aMaster and use copy. Digital master meets Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002.$uhttp://purl.oclc.org/DLF/benchrepro0212$5MdBJ =583 \\$adigitized$c2012$hJohns Hopkins University$2pda$5MdBJ =588 \\$aDescription based on print version record. =650 \0$aCrystallography. =650 \0$aChange of state (Physics) =776 08$iPrint version:$aTammann, Gustav, 1861-1938.$tKristallisieren und Schmelzen.$dLeipzig : Barth, 1903$w(MdBJ)99023721$w(MdBJ)1221908 =856 40$3Use copy$uhttp://jhir.library.jhu.edu/handle/1774.2/35747 =856 \0$3Master copy$nJohns Hopkins University, Milton S. Eisenhower Library, Baltimore, Maryland 17

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19 Reformatting staff send physical volume as indicated on slip: Volumes withdrawn go to Database Management staff to withdraw print bib record If original volume is to be retained, send volume to Database Management to add 583 Action Note reflecting that volume was digitized 19

20 Macro used to create 583 data elements: $3 volume and/or copy number of volume in-hand. Use when more than one copy/item is attached to the bibliographic record. From Item Record Copy Statement. $a Action (e.g., Digitized) From third column of slip. $b Collection Code: Use when more than one copy/item is attached to the bibliographic record. From Item Record Collection Code and Copy Statement. $c Time/date of action (Macro supplies date of 583 creation) $f project name (From Workflow Source on slip) $l Status (Supplied from slip when subfield a text is Will Digitize or Will Conserve $2 pda (Supplied only when volume has been digitized) $5 MdBJ 20

21 If paper copy was requested – Order from Commercial Binder Binder charge/volume based on color/BW; foldouts, etc. Upon receipt of paper facsimile reprint, follow normal replacement procedures & send original and replacement copy to Catalogers 21


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