1. REPORTS AND CERTIFICATION ADVANCED Fall 2

2. Fall 2 Adv. Reporting & Certification v2.1 2 Introductions and Ground Rules Introductions Ground Rules – Mute phones while listening – Do not place your phone on HOLD – Silence cell phones – Hold questions until Q&A periods 2

3. Fall 2 Adv. Reporting & Certification v2.1 Course Description PREREQUISITE AND AUDIENCE Target Audience ….. LEA Program and Data Management Staff Responsible for submitting Course and Staff data to CALPADS LEA System Administrator(s) Prerequisites ….. Essential 1- 4 – Complete CALPADS Training series Hands-on Experience submitting and verifying SSID Enrollment and Fall 1 Fall 2 Data Population Fall 2 (Experience) 3

4. Fall 2 Adv. Reporting & Certification v2.1 This module includes the following: Introduction to Fall 2 Fall 2 Changes for 2011 Fall 2 Data Submission Certification Analysis Demo Common Problems Known Issues Wrap-Up Agenda 4

5. Fall 2 Adv. Reporting & Certification v2.1 Course Description COURSE OBJECTIVES Participants will understand ….. What data is expected for Fall 2 Data Changes for Fall 2 2011 File submission order How to use documentation How to generate an ODS download Which certification reports are required 5

6. Fall 2 Adv. Reporting & Certification v2.1 INTRODUCTION to FALL 2 6

7. Fall 2 Adv. Reporting & Certification v2.1 Introduction to Fall 2 DATA COLLECTED  Student Profile  Student Enrollment  Student Information  Student Programs  Staff Demographics  Staff Assignments  Course Section  Student Course Section Data used to identify English Learners 7

8. Fall 2 Adv. Reporting & Certification v2.1 Introduction to Fall 2 DATA SUBMISSION PERIOD  Fall 2 represents a point in time count of …. - Students enrolled in classes on Census Day - Course sections occurring on Census Day Exceptions Tracked schools that are not in session on Census Day - Course sections that begin no later than 30 calendar days after Census Day (reporting only for students enrolled on Census Day) A/B Schedules - Report both A and B, not just courses in session on Census Day – Staff who are employed as of Census Day Exception: Staff who are employed within 30 days after Census Day - for school tracks that are not in session on Census Day 8

9. Fall 2 Adv. Reporting & Certification v2.1 Introduction to Fall 2 CALPADS Calendar : http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp 9 DATA SUBMISSION DATES CENSUS DAY - October 5, 2011

10. Fall 2 Adv. Reporting & Certification v2.1 Introduction to Fall 2 DATA SUBMISSION  Fall 2 counts course and staff data for the same group of students expected for Fall 1  There is a separate Certification for Fall 2  Student enrollment differences may occur between Fall 1 and Fall 2 10

11. Fall 2 Adv. Reporting & Certification v2.1 Introduction to Fall 2 MAIN CATEGORIES OF INFORMATION Staff Count and FTE Course Section Enrollment NCLB HQT Compliance By Content Area English Learner Services Student Count Count of Teachers Providing EL Services 11

12. Fall 2 Adv. Reporting & Certification v2.1 FALL 2 CHANGES 12

13. Fall 2 Adv. Reporting & Certification v2.1 Fall 2 Changes CHANGES TO STATE CODES 2011/12 Code Set Revisions for Fall 2 – Course Group State – 6024 (Exploratory Wheel/Enrichment/Activity Class) – New Code – 4232 (Preparing to work in therapeutic svcs-emergency) - Name and definition changed – English Language Acquisition Status State – EO (English or American Sign Language Only) – Name and definition changed – Special Ed support assignment – 210 (Mental Retardation) – Name and definition changed 13

14. Fall 2 Adv. Reporting & Certification v2.1 Fall 2 Changes CHANGES TO STATE CODES – Country – AN – Retired, BQ is used instead – ZR – Retired, CD is used instead – BQ – New Code – CW – New Code – SS – New Code – SH – Name Changed – BO – Name Changed 14

15. Fall 2 Adv. Reporting & Certification v2.1 Fall 2 Changes CHANGES TO STATE CODES – Non-classroom based or support assignment – 6020 - Other Certificated Non-Instructional Assignment – New Code – 0226 - DIS, Interpreter – New Code – 0220 - Name and definition changed – 0218 - Name and definition changed – 0215 - Name and definition changed – 0211 - Name and definition changed 15

16. Fall 2 Adv. Reporting & Certification v2.1 Fall 2 Changes Changes to Input Validation Rules – SINF0213 – English Language Acquisition Status Start Date Greater Than the SINF Effective Start Date – Date cannot be in the future – SINF0216 – Student Primary Language Code cannot equal English (00) or Sign Language (37) when English Language Acquisition Status Code equals EL, RFEP, or IFEP – Sign language added to validation 16

17. Fall 2 Adv. Reporting & Certification v2.1 FALL 2 DATA SUBMISSION Student 17

18. Fall 2 Adv. Reporting & Certification v2.1 Data Submission - Student STUDENTS INCLUDED IN FALL 2  K-12 students (i.e. grade levels: KN, 01-12, UE, and US)  Open enrollment on Census Day  ELA Status on Census Day  Enrollment Status  Primary  Secondary  Short Term 1 18

19. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Student KEY POINTS No special submission of Student data for Fall 2 is needed IF Student Profile data is maintained in the ODS on an on-going basis and is submitted in Fall 1 19

20. Fall 2 Adv. Reporting & Certification v2.1 FALL 2 DATA SUBMISSION Staff 20

21. Fall 2 Adv. Reporting & Certification v2.1 Data Submission - Staff STAFF INCLUDED – SEID required Teachers – Teachers (12) – Itinerant or Pull-out/Push-In Teachers (27) – Charter School Non-certificated Teacher (26) Non-classroom Based Staff – Administrators (10) – Non-certificated Administrator (25) – Pupil Services (11) STAFF NOT INCLUDED Classified staff are reported in aggregate in CBEDS-ORA Employed as of Census Day Employed within 30 days after Census Day for school tracks that are not in session on Census Day 21

22. Fall 2 Adv. Reporting & Certification v2.1 Data Submission - Staff DATA EXPECTED Staff Demographics (SDEM) such as SEID, employment start and end dates, total years of service in the education field, and total years of service in the Reporting LEAs Staff Assignment (SASS) – Job classification information for all teachers and non- classroom based staff – Non-classroom staff assignment information for Job Classifications of Administrator, Pupil Services, & Non- certificated Administrator Two types of staff data are expected. Each type is submitted separately and may come from different local systems. NOTE: Classroom staff assignment data are submitted with course data 22

23. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Staff ORDER OF DATA SUBMISSION Staff Demographics adds the Statewide Educator Identifier (SEID) to CALPADS. It must be posted before Staff Assignment and Course. Staff Assignment must be posted before Course files 1 2 3 23

24. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Staff STAFF DEMOGRAPHICS Each LEA must submit a staff demographic record for each staff member every year – similar to Student Information data – One per LEA – Effective Date must be within Academic Year, on or after 7/1/11 and on or before Information Day* – Staff reported in previous year who are no longer employed must be exited using Employment End Date Each LEA uses the same Statewide Educator Identifier (SEID) for the staff member’s demo record 24 * Employed within 30 days after Census Day for school tracks that are not in session on Census Day

25. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Staff STAFF ASSIGNMENT Batch Submission – By default, CALPADS uses replacement processing for staff assignments – Each submission removes all existing assignment data for the school for an Academic Year and replaces it with the new data for the school for the Academic Year – Delete removes all existing assignment data for a school for the Academic Year Online Transactions – Update/Delete modifies/deletes existing school data for a staff member for an Academic Year CALPADS maintains one set of assignments by School for each Academic Year 25

26. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Staff STAFF ASSIGNMENTS - Input Validations Valid Code Combinations http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp *Valid code combinations can still generate certification errors. 26

27. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Staff KEY POINTS 1. A Staff Demographic record must exist in CALPADS for a SEID to submit the Staff Assignment record 2. Each LEA has its own Staff Demographic record for a specific staff person 3. Staff Demographic data are submitted each year to update information such as Years of Service – Effective Date is used to determine which record will be used – Most recent for the reporting period 27

28. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Staff KEY POINTS 4. Staff Assignment data are submitted each year (for Fall 2 ONLY) to report Job Class, FTE, and assignments for non-teaching staff – By School and Academic Year for Staff Assignments, fully replacing existing data for each Academic Year and School 5. Staff data are updated in CALPADS – As needed for Staff Demographics as staff enter and leave employment within the LEA – Annually for Staff Assignment data for Fall 2 reporting* – Staff reported last year who are no longer employed will need Employment End Date populated. Otherwise CALPADS will expect a new Staff Demographic record. * Does not need to be updated throughout the year 28

29. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Staff KEY POINTS 6. CALPADS determines which staff to report for the Fall 2 report period by – Identifying the most recent demographic record that is effective during the Report Period – Examining the employment dates on the identified effective demographic record for the Report Period Teachers in tracked schools are Census Day + 30 days Admin and Pupil Services staff employed on Census Day 7. Staff Demographics and Assignments cannot be submitted for non-district employees (ROC/P teachers, contractors) 29

30. Fall 2 Adv. Reporting & Certification v2.1 Questions Staff Data Submission ? 30

31. Fall 2 Adv. Reporting & Certification v2.1 FALL 2 DATA SUBMISSION Course 31

32. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course COURSE SECTIONS INCLUDED  Course sections occurring on Census Day AND  For school tracks that are not in session on Census Day, course sections that begin no later than 30 calendar days after Census Day 32

33. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course COURSE SECTION DATA EXPECTED Two types of information are required:  Course Section  Student Course Section 33

34. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course ORDER OF DATA SUBMISSION 1. Complete Fall 1 2. Submit and post Staff Demographics 3. Submit and post Staff Assignments 4. Submit and post Course Section 5. Submit and post Student Course Section 1 2 3 4 5 34

35. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course COURSE SECTION DATA INCLUDES These data provide information on the following:  Course Offering - Content, NCLB instructional level, CTE Tech Prep, UC/CSU approval, etc.  Course Delivery - Non-standard instructional level, education services, language of instruction, instructional strategy*, Highly Qualified Teacher (HQT) competency, etc.  Course Enrollment - Students enrolled in classes on Information Day  Teacher Assigned - The unique Statewide Educator Identifier ID (SEID) of the teacher * English Learner Education Services data 35

36. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course COURSE SECTION DATA INCLUDES (cont.) These data provide information on the following:  Number of Unique Classes - The total number of unique Class IDs  Class Size - Number of students in a class allowing multiple course sections to be counted as one class for class size analysis  Courses with Highly Qualified Teachers – Number of course sections being taught by highly qualified teachers per NCLB 36

37. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course DATA EXPECTED – All Schools Valid SEID in each Course Section record – A “9999999999” can be used as a SEID* on the course section record for the following:  Charter School teacher teaching non-core class as defined by the Charter  Teacher not employed by LEA, such as:  ROC/P Teacher  College Teacher  Distance Learning Teacher  COE Special Ed Teacher  Private contractor  New teacher - SEID not yet provided by CTC * No Staff Demographic or Staff Assignment record is submitted for a course section with 9999999999 as SEID 37

38. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course COURSE SECTION Batch Submission – By default, CALPADS uses replacement processing for course sections – Each submission removes course sections for the school for an Academic Year and Term and replaces it with the new data for the school for the Academic Year and Term – Delete removes all existing course sections for a school for the Academic Year and Term Online Transactions – Update/Delete modifies/deletes data for individual existing course data for an Academic Year and Term CALPADS maintains one set of courses by School by Academic Year and Term 38

39. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course STUDENT COURSE SECTION Batch Submission – By default, CALPADS uses Replacement Processing for student course sections – Each submission removes student course sections for the school for an Academic Year and Term and replaces it with the new data for the school for the Academic Year and Term – Delete removes all existing student course sections for a school for the Academic Year and Term Online Transactions – Update/Delete modifies/deletes data for individual existing student course section data for an Academic Year and Term CALPADS maintains one set of student course sections by School by Academic Year and Term 39

40. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course 40

41. Fall 2 Adv. Reporting & Certification v2.1 Source: Valid Code Combinations (Examples) Data Submission – Course ADD COURSE SECTION - Input Validations Source: Error List (Examples) http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 41

42. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course KEY POINTS 1. Course-section and student course-section use full replacement processing for batch submissions by Academic Year, School and Term 2. Course-section data must be submitted and posted before student course-section data 3. All teachers reported in course-sections with a valid SEID must have an existing demographic record 4. Teachers reported with the “9999999999” SEID will not have a staff demographic or assignment record 5. Teachers reported with the “9999999999” SEID cannot be reported as Highly Qualified 42

43. Fall 2 Adv. Reporting & Certification v2.1 Questions Course Data Submission ? 43

44. Fall 2 Adv. Reporting & Certification v2.1 DATA CERTIFICATION 44

45. Fall 2 Adv. Reporting & Certification v2.1 Data Certification FALL 2 SNAPSHOT DATA The Snapshot data represents Census Day (10/05/2011) Students enrolled on Census Day Classes occurring on Census Day or first occurring track after Census Day Staff providing services during the Report Period Admin and Pupil Services on Census Day Teachers (Census Day + 30 Calendar Days for tracked schools) 45

46. Fall 2 Adv. Reporting & Certification v2.1 Data Certification AGGREGATE CERTIFICATION REPORTS English Learner Education Services – Student Count (2.4) Count of Teachers Providing EL Services (2.5) NCLB Core Course Section Compliance (3.4) Course Section Enrollment by Content Area (3.6) Staff Count and FTE by Job Classification (4.1) 46

47. Fall 2 Adv. Reporting & Certification v2.1 Data Certification – Student SUPPORTING REPORT English Learner - Count by Primary Language (2.6) Student Information ODS Download EXTRACTS 47

48. Fall 2 Adv. Reporting & Certification v2.1 Data Certification – Staff SUPPORTING REPORTS Staff – Count and FTE by Job Classification Disaggregated (4.2) Staff Profile – List (4.4) Staff - Non Classroom Based or Support Assignment – Detail (4.5) EXTRACTS Staff Demographics ODS Download Staff Assignment - ODS Download 48

49. Fall 2 Adv. Reporting & Certification v2.1 Data Certification – Course SUPPORTING REPORTS Class Size – by Content Area (3.1) Class Enrollment – by Content Area (3.2) Class Enrollment – Student List (3.3) NCLB Core Course Section Compliance – Detail (3.5) Course Section Enrollment – Count and Details (3.7) Course Section Enrollment – Student List (3.8) Staff Teaching Assignments – Detail (4.3) English Learner Education Services-Student List (2.7) English Learner Instructional Plan - Count of ELs by Instructional Strategy (2.11) EXTRACTS Course Section Enrollment ODS Download Student Course Section Enrollment ODS Download 49

50. Fall 2 Adv. Reporting & Certification v2.1 Certification Analysis DEMONSTRATION Fall 2 View Certification Status View Certification Errors View ODS Download Review Certification Process 50

51. Fall 2 Adv. Reporting & Certification v2.1 Data Certification CERTIFICATION ERRORS http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 51

52. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors – English Learners CERT063 Error occurs for English Learners for whom no Services are reported (Warning) Solution Verify English Learner services are reported for at least one course-section the student is enrolled 52

53. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors - Staff CERT049 Error occurs when a staff assignment is reported for a SEID for which there is no staff demographic record reported Solution Post staff demographic record for the teacher Verify the staff hire date is on or before information day 53

54. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors - Staff CERT054 Error occurs when a course section is reported for a teacher (SEID) for which there is no staff demographic record reported Solution Post staff demographic record for the staff member (SEID) Verify the staff hire date is on or before information day 54

55. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors - Staff CERT064 Error occurs when staff demographic record is reported for a SEID which has no staff assignment record reported Solution Post staff assignment record for the SEID Verify the effective date is within the reporting period 55

56. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors - Staff CERT047 Error occurs when course section is reported for a SEID which has no teaching assignment reported (*does not apply to course section with SEID that is 9999999999) Solution Post staff assignment record with the appropriate teaching job classification (12, 26, or 27) for the SEID Verify the effective date is within the reporting period 56

57. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors – Course Section CERT082 Error occurs when only one course section is reported with a multiple teacher code Solution Post another course section record with the other teacher’s SEID and the same Class ID 57

58. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors – Course Section CERT083 Error occurs when a student course section is reported and the course section does not exist in the CALPADS Solution Verify that the student course section is correct (i.e. Local Course ID, Course Section ID, & Academic Term) Post the course section record 58

59. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors – Course Section CERT048 Error occurs when no course section is reported for a job classification of teacher (12/26/27) Solution Verify that the teacher has a teaching assignment Submit the course section for the teacher If no teaching assignment Submit a course-section record with the 3020 (Support/Consultation) course code 59

60. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors – Staff Demo CERT075 Error occurs when the teacher’s staff employment start date or end date does fall within the reporting period, 10/5/11-11/4/11 or Record effective start date not between 7/1/11 and 11/4/11 Solution Verify that the employment dates are correct If yes, submit a service request to have the record deleted If no, submit the correct employment dates 60

61. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors – Staff Demo CERT076 Error occurs when the admin or support staff’s staff employment start date or end date does fall on census day or Record effective start date not between 7/1/11 and 10/5/11 Solution Verify that the employment dates are correct. If yes, submit a service request to have the record deleted If no, submit the correct employment dates 61

62. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors – Course Section CERT077 Error occurs when no student course section records are reported for a student whose enrollment status on Census Day is Primarily Enrollment (10)* Solution Verify the student’s enrollment status on Census Day If correct, submit the student course section records (SCSE) for the student If not correct, submit updated student enrollment records (SENR) *Error does not apply to Educational Options schools, Charter schools, and courses delivered at the district level 62

63. Fall 2 Adv. Reporting & Certification v2.1 Certification Errors – Staff Assign CERT084 Error occurs when no staff assignment data was submitted for staff with staff demographics data Solution Verify that the staff demographics are correct If yes, submit staff assignment record(s) If no, submit a service request to have the record deleted 63

64. Fall 2 Adv. Reporting & Certification v2.1 Data Certification COMMON PROBLEMS 64

65. Common Problems Data Population – Reporting Itinerant Teachers Use Job Class 27 Use Course Code that corresponds to assignment Reporting Student Course Section data is optional – Reporting Resource Assignments Use Job Class 27 and assignment 6017 Use Course Code 3020 Reporting Student Course Section data is optional – Reporting NCLB Core – Middle School/Junior High Based on Content of the Course, not on grade level Fall 2 Adv. Reporting & Certification v2.1 65

66. Common Problems Data Population (cont) – Middle School Using CTE Course Codes Okay to use Must report Provider Code – 2 - District Fall 2 Adv. Reporting & Certification v2.1 66

67. Common Problems Lack of internal cooperation – Reporting HQT Status Coordinate EARLY to identify teacher-course-section – State Course Code Assignment Request signoff of current assignments – Report Verification Request signoff of certification and supporting reports Competing Priorities – Collect data throughout the year – Perform regular enrollment updates – Check ODS reports periodically Fall 2 Adv. Reporting & Certification v2.1 67

68. Fall 2 Adv. Reporting & Certification v2.1 Fall 2 Issues KNOWN ISSUES http://www.cde.ca.gov/ds/sp/cl/index.asp 68

69. Fall 2 Adv. Reporting & Certification v2.1 Fall 2 Tips Staff Demographics and Assignments cannot be submitted for staff without SEIDs Staff Demographics and Assignments cannot be submitted for non-District employees (e.g. ROC/P teachers, contractors) Before deleting a staff demographic record – Delete all related records first (assignments, course-sections) For classes with more than one instructional strategy, the recommended reporting hierarchy is: – Special Ed – Home/Hospital – English Learners 69

70. Fall 2 Adv. Reporting & Certification v2.1 Data Certification KEY POINTS 1. All aggregate reports must be reviewed and verified for accuracy – Best Practice is to print reports for review and verification, have staff sign and date that the information is accurate 2. Supporting reports and ODS downloads provide detail 3. There are five aggregate reports and thirteen supporting reports. Allow plenty of time for review by staff 4. Remember batch submission rules when resolving errors related to staff assignment, course-section and student course-section data. 5. LEA Administrator role does not have access to view certification reports. 70

71. Fall 2 Adv. Reporting & Certification v2.1 REVIEW 71

72. Fall 2 Adv. Reporting & Certification v2.1 72 Review ORDER OF SUBMISSION Upload and post in the following recommended order: 1. Student Profile 2. Staff Demographics 3. Staff Assignment 4. Course Section 5. Student Course Section Course Section required before Student Course Section Staff Demo required before Staff Assignment and Course Section Student Enrollment and Information required before Student Course Section 1 2 3 4 5 72

73. 73 Understand the submission process rules to avoid issues: 1. Student Profile 2. Staff Demographics 3. Staff Assignment 4. Course Section 5. Student Course Section Replace or Delete: applies to ALL records for each school Add, Update, Replace, or Delete: applies to each record BATCH SUBMISSION PROCESSES Review Fall 2 Adv. Reporting & Certification v2.1 73

74. Fall 2 Adv. Reporting & Certification v2.1 74 Review BEST PRACTICES FOR FALL 1 AND FALL 2 1. Maintain and verify student data for Fall 1 – Ensure ELAS record for EL students is effective on Census Day and that the “EL” Status on that effective record is effective on Census Day 2. Submit and verify staff data − Ensure the Staff Demographic record is effective during the Report Period and that the employment dates on that effective record are also effective during the Report Period 3. Submit and verify course data −For batch, submit at least an entire term for each school submission 4. When Snapshots begin for Fall 2, reconcile any student related errors that could impact Fall 1 enrollments 5. Complete and certify Fall 1 6. Complete and certify Fall 2 74

75. Fall 2 Adv. Reporting & Certification v2.1 WRAP-UP 75

76. Fall 2 Adv. Reporting & Certification v2.1 Data Submission Resources The following are available to provide specifics on the CALPADS System and the procedures that guide your interaction with CALPADS ….. CALPADS File Specifications (CFS) CALPADS Code Sets CALPADS Valid Code Combinations CALPADS Error CBEDS Assignment/Course Code Mapping CALPADS SSID and Enrollment Procedures CALPADS User Manual with Glossary http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp SYSTEM DOCUMENTATION 76

77. Fall 2 Adv. Reporting & Certification v2.1 Data Submission Resources CALPADS Frequently Asked Questions CALPADS Data Guide – Section 3.5 on English Learners – Section 3.6 on Highly Qualified Teachers – Section 2.2 on Staff Data – Section 2.3.2 on Class Size http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp SYSTEM DOCUMENTATION (cont.) 77

78. Fall 2 Adv. Reporting & Certification v2.1 Data Submission Resources The following are available to provide guidance on how to complete the certification process….. Fall 2 Certification Reports Data Mapping http://www.csis.k12.ca.us/library/calpads-training/ SUPPORT DOCUMENTATION 78

79. Fall 2 Adv. Reporting & Certification v2.1 Data Submission Resources SEID INFORMATION The Commission on Teacher Credentialing (CTC) is responsible for assigning and maintaining SEIDs SEIDS can be obtained by – contacting your County Credential Analyst – accessing the CTC Credential Information Guide (CIG) at https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl * For more information on SEIDs, see the CALPADS Data Guide * Restricted to CIG users. Obtain the login information by contacting the Commission at HDESK@ctc.ca.gov * Restricted to CIG users. Obtain the login information by contacting the Commission at HDESK@ctc.ca.gov 79

80. Fall 2 Adv. Reporting & Certification v2.1 Training Evaluation Please Complete Our Survey 80 Questions http://www.csis.k12.ca.us/survey/calpads-training/ 80

81. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course Staff Demographics Staff Assignments Course Section Student Profile Student Course Section Course Section ID SEID SSID 81

82. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course CERTIFICATION REPORT – Business Rules NCLB Compliant Course Section - An NCLB compliant course section is a course section designated as an NCLB core course that is being taught by a highly qualified teacher. A course section is compliant if NCLB Core Course Indicator = E (Elementary Core) or S (Secondary Core) and HQT Competency Code not = N (Not Highly Qualified). English Learner Education Services - An English Learner Education Service is an education service provided to an English Learner that is delivered through a course section. A student is receiving an EL Education Service if the student has a Student Course Section record associated with (i.e. same Course Section ID as) a Course Section record where Education Service Code is not null. – If a student is receiving multiple EL Services at a school, the student is counted in only one service If a student is receiving "Primary Language Instruction” (Code = 1) and any other EL Service, the student is counted as 1 If a student is receiving “ELD Instruction and SDAIE Instruction But Not Primary Language Instruction” (Code = 4)” and one or both of 2 and 3 (and not 1), the student is counted as 4 If a student is receiving "ELD Instruction Only” (Code = 2) in a course section and "SDAIE Instruction Only” (Code = 3) in another course section without 1 or 4 in a course section, the student is counted as 4 – If a student is receiving only one EL Service at a school, the student is counted in that service – If a student is not receiving an EL Service at a school, the student is included in “No Service” count Source: User Manual Glossary (Examples) 82

83. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course KEY POINTS 1. Course Section must be posted before Student Course Section 2. A Course Section ID is an identifier for a Course Section assigned by a local educational agency. This is not a course section “number.” Generally it will be a combination of the local course name and course section number. This ID ties a specific student to a specific course section and it ties all of the information about that course section to the student. The Course Section ID must be unique by Academic Term, except when Multiple Teacher Code field is populated for a Course Section. 1 2 3 4 5 83

84. Fall 2 Adv. Reporting & Certification v2.1 Data Submission – Course KEY POINTS 3. A Class is defined as a specific instance of a course where one or more Course Sections are delivered to one or more students by one or more teachers. In most cases, a Class would represent a specific teacher teaching a specific Course Section to a set of students at a specific time at a specific location. In another scenario, a class could represent one teacher teaching multiple Course Sections to groups of students at the same time in the same location. For this scenario, the CALPADS Class ID identifies the Course Sections that are occurring together. 4. A Class ID allows multiple course sections to be counted as one class for class size analysis and enrollment reporting. It is a unique identifier, assigned by the LEA or school submitting the data, that represents a unique class within the submission. It must be unique within a school for the Academic Year. 84