1. 1 How to Stay Out of [the Grant Officer’s Overview] 2009 New Grantee Conference - Chicago - May 15th T.R.O.U.B.L.E!

2. 2 T hanks for being our Grantee!

3. 3

4. 4 What we expect from you… - Be responsible stewards of Federal funds. - Use grant dollars for their intended purpose. - Account for costs & justify expenditures. - Report back to ETA

5. 5 - Design a program focused on customer needs - Address those needs - Meet the requirements of Federal law & regulation What we expect from you…

6. 6 - money - guidance (rules & regulations) - modification flexibility - on-site technical assistance & monitoring What you can expect from us…

7. 7 4 ways to get into eally big trouble… R

8. 8 - Embezzlement - Theft or Bribery - False Statements or Claims - Mail & Wire Fraud Four Flavors of Fraud…

9. 9 - Grant recipients, company officers, business partners, board members & managers - Bookkeepers, financial staff & other employees - Contractors & subcontractors - Consultants Who Commits Grant Fraud…

10. 10 - Charging personal expenses as business expenses Common Grant Fraud Scenarios… - Charging costs which have not been incurred, e.g. labor costs for fictitious employees, contractors, or consultants - Charging for inflated costs or hours - Kickbacks or other abuses of Quid pro quo

11. 11 http://www.usdoj.gov/criminal/npftf/ http://www.contractormisconduct.org/

12. 12 O bligations you take on with your grant…

13. 13 - that WE will provide the funds - that YOU will comply with Every-Part-of-the- Agreement Any sub-award relationships are governed by OMB Circulars. You are responsible for all sub- award relationships. The Grant Agreement certifies…

14. 14 The Salary Cap… - Pub.L. 109-234 - Guidance in TEGL 5-06: http://wdr.doleta.gov/directives/attach/TEGL/TEGL05-06.pdf - Limits salary & bonus payments to individuals 2009 Limit: http://www.opm.gov/oca/09tables/pdf/ex.pdf http://www.opm.gov/oca/09tables/pdf/ex.pdf

15. 15 - Accounting, financial & cash management - Procurement - Property management - Personnel management & payroll - Audit functions - General legal services Administrative Costs are…

16. 16 - Get a Federally-approved rate if… - 90-day timeframe - It’s not the same as Admin! The Indirect Cost Rate Agreement…

17. 17 - How to establish a Direct Deposit Account: http://www.dpm.psc.gov/grant_recipient/new_grantee_information/nonhhs_1199a.aspx? - How to access funds: http://www.dpm.psc.gov/ - How to access on-line electronic reporting: http://www.etareports.doleta.gov/CFDOCS/grantee_prod/reporting/index.cfm http://www.dpm.psc.gov/grant_recipient/new_grantee_information/nonhhs_1199a.aspx http://www.dpm.psc.gov/ http://www.etareports.doleta.gov/CFDOCS/grantee_prod/reporting/index.cfm Your Grant Award letter tells you…

18. 18 with any change to the Eight P’s: - Partner - Personnel - Place - Purpose - Performance - Period - Parts - Price Request a modification…

19. 19 - Quarterly Narrative Program Report - On-line Financial reporting - ETA 9130 - All reports due 45 days after quarter end - YOU certify it Reporting…

20. 20 nallowable activities prohi itions imitations U B L

21. 21 - Not grant-related - Fundraising - Alcohol - Entertainment - Bad debt OMB says it’s Unallowable…

22. 22 - Legal expenses for claims against the government - Audit appeals - Real property or Construction (except for ADA compliance) WIA says it’s Unallowable…

23. 23 - Charging fees for placement or training - Public service employment - Sectarian activities WIA says it’s Unallowable…

24. 24 WIA Section 181 - Business relocation - Customized training which facilitates relocation - Employment generating activities - Economic development activities Statutory Prohibitions…

25. 25 WIA Section 181 - Revolving loan funds - Capitalization of businesses - Contract bidding resource centers - Foreign travel Statutory Prohibitions…

26. 26 -0-% Limitations - Pre-award, legal, real property The Four Cost Limitations… 10-15% Limitations - Administrative costs 20% Limitations - Budget realignments 100% Limitations – Expend all your grant funds!

27. 27 E verything will be OK!

28. 28 - Main point of contact - Conduit for all formal Grantee-ETA communications - Advises & assists on paperwork sufficiency - Technical Assistance - Oversight Your “Friendly” Project Officer…

29. 29 … allegations of fraud can & should be made directly to DOL’s OIG - Office of Investigations, or a designated Telephone Hotline …AND tell your FPO ETA v. Office of the Inspector General…

30. 30 U.S. Department of Labor National Call Center [OIG Hotline] 866-4-USA-DOL 866.487.2365

31. 31 - Are my costs necessary & reasonable? - Does ETA get a proportional share of the costs & benefits received? Ask Yourself… What would a Prudent Person do?

32. 32 Tom Coyne 312.596.5435 coyne.tom@dol.gov Questions/Comments?