1. RECOMMEND 2nd Working summit FINANCE Ingrid Rozhon 28th Nov 2012 Peterborough

2. AGENDA Status Quo of 1st reporting period Leasons learnt Timetable for 2nd reporting period Status Quo: 1st Shared costs Timetable for next Shared costs Outhers 28th Nov 20122

3. Status Quo of 1st reporting period: Reporting period: 15th Dec 2011 - 30th June 2012 15th Aug.: Deadline for partner report and FLC confirmation to LP 1st Oct.: Projects reports to JTS by LP (email) 2nd Oct.: Docs originally signed to JTS (postal service) 21st Nov: written feedback by JTS 4th Dec.: deadline for feedback 28th Nov 20123

4. Status Quo of 1st reporting period: All partners have submitted payment docs to LP PP2 will have to claim their costs in next financing period Expected payment of ERDF contribution: Dec 2012 28th Nov 20124

5. Lessons learnt for our next financing period General advice: P l e a s e ….  keep our deadlines!  start with your reporting in time!  send us ONLY your final version of docs! 28th Nov 20125

6. Lessons learnt for our next financing period Feedback to Annex 5b) INTERREG IVC Partner control confirmation (ressources PP control confirm) NO changes in this template are allowed! (keep e.g. logos, content, footnote etc!) put the correct date for the current reporting period in The total sum must be the same amount as in your expenditure list! Don´t forget: signature, stamp 28th Nov 20126

7. Lessons learnt for our next financing period Feedback to Recommend Expenditure list Admin costs: they are calculated automatically & have to be included (no proof necessary) The total sum must be the same amount as in Annex 5b! English version Don´t forget: signature, stamp 28th Nov 20127

8. Lessons learnt for our next financing period Feedback to Annex6 INTERREG IVC Control Report incl Control Checklist Admin costs: they are calculated automatically & have to be included (no proof necessary) The total sum must be the same amount as in Annex 5b! English version Don´t forget: signature, stamp 28th Nov 20128

9. Lessons learnt for our next financing period Feedback Annex2 ONLY WHEN DECENTRALISED 28th Nov 20129 CentralisedDecentralised CZItaly EEAustria SIBulgaria PLUK CEED UK Peterborough

10. Lessons learnt for our next financing period FEEDBACK to ONLINE REPORT Please use for our next financing period our revised report template All in your template mentioned RECOMMEND activities have to be detectable / documentated for FLC / JTS -> Obligation: publication on our project homepage –e.g. media work; please send us all your publications (e.g. press releases, media articles, invitations, publications…) 28th Nov 201210

11. Lessons learnt for our next financing period FEEDBACK to ONLINE REPORT When sending us press releases (as pdf), we need the following additonal information in English: –1 headline –1-3 short sentences summary of main content –Date of publication EXAMPLE (see: http://www.recommendproject.eu/media2.htm)http://www.recommendproject.eu/media2.htm Headline: New EU funded initiative to foster ECO-MANAGEMENT and ECO-INNOVATION at regional level Summary: 1st July 2012 - One of the EU´s priorities is to foster efficient, greener and sustainable use of resources. Based on that vision 9 partners from 8 European Union Member States have established a common international project called "RECOMMEND". It started on 1st January 2012. (Read more…) 28th Nov 201211

12. Lessons learnt for our next financing period FEEDBACK to ONLINE REPORT When sending us Media articles, we need the following additonal information: –name of media where article was published (mother language) –Date –Article as pdf EXAMPLE (see: http://www.recommendproject.eu/media3.htm)http://www.recommendproject.eu/media3.htm Черноморски общини / Black Sea Municipalities (BG) July 2012 download (360 kB)download 28th Nov 201212

13. Lessons learnt for our next financing period Shared cost Status quo of 1st Shared cost claim: 1.048,75 EUR –3 partners are pending Please state the correct reference!!!! DO NOT FORGET to claim this shared cost invoice in your 2nd financing report!!! 28th Nov 201213

14. Lessons learnt for our next financing period FROM TRAINING SESSION TO 2nd PERIOD 28th Nov 201214

15. TIME TABLE 2nd Reporting period reporting period: 1st July 2012 – 31st Dec 2012 15th Feb 2013: Partner report & FLC confirmation to LP Incl. 1st Shared cost invoice 2012 1st April 2013: Project reports to JTS June 2013: Expected payment of ERDF contribution 28th Nov 201215

16. TIME TABLE for next Shared costs The costs are ONLY estimated!!!!! Overall PM: invoice from ConPlusUltra: project management Study: invoice from Greenovate: good practice study PR: invoice from Cyberstep GmbH: Corporate design, homepage 28th Nov 201216 When/ letter from LP sent to partnersWhat (services) Approx. Amount Allready invoiced Share per partner (8 partners have to share shared costs) Jun.12Overall PM€ 8.390,11yes€ 1.048,76 Mär.13Overall PM / Study / PR€ 55.500,00No€ 6.937,50 Okt.13Overall PM / RIP Moderation€ 32.500,00no€ 4.062,50 Apr.14Overall PM / RIP Moderation€ 32.500,00no€ 4.062,50 Nov.14Overall PM€ 24.500,00no€ 3.000,00

17. TIME TABLE for next Shared costs next shared cost letter from LP to partners: March 2013 After payment to LP -> claim for reimbursement in 3nd financing period 28th Nov 201217

18. OTHERS Please keep in mind your individual budget and make a timetable and activity plan in time how you will invest your budget! 28th Nov 201218 What Comp3 PP Costs of regional experts to develop and coordinate the RIP 171.900,00 LP 15500, PP7 26400, PP8 16500, PP9 16500, PP2 18500, PP10 19500, PP4 23500, PP6 12500, PP5 23000 What Comp4 PP Costs of experts for development and assessment of pilot action 1 11.000,00 Costs of experts for development and assessment of pilot action 4 20.000,00 Costs of experts for development and assessment of pilot action 6 8.000,00 field mission, organisation, hosting, rent, catering 1 5.000,00 field mission, organisation, hosting, rent, catering 4 5.000,00 field mission, organisation, hosting, rent, catering 6 4.000,00

19. Thank you for your attention 28th Nov 201219