3Introductions 3 pieces of information about your ‘partner’ Introduce them to the group
4Aims & Objectives What are the main aims/objectives of mentoring? settle in to campus – where to go for events, training etc.learning mentor – study skills support, career development adviceshare knowledge & experiencepeer supportNetworking - reduce issue of isolationCollaborative research(Colvin & Ashman, 2010)
5Mentoring ‘circles’Mentoring circle = two mentors & group of 5-6 menteesAdvantages of mentoring circle vs. 1:1Disadvantages of mentoring circle vs. 1:1Advantages: more knowledge to share within a group, greater opportunity to network, more chance of building lasting friendships to avoid isolation, future collaborative research, less work-intensive on mentors as group can share responsibility for preparation, evidence that people learn as much from peers as from more experienced mentor.Disadvantages: some people less happy to speak within a group. Some people may not be honest within a group because they fear being embarrassed in front of a group. Need to mitigate against this: firm ground rules, build trust, mentors should be responsible for facilitating meeting so all people get chance to speak. Mentees can be encouraged to meet in smaller groups between sessions to discuss their progress and build confidence.
6Why circles?‘Implicit in traditional mentoring practices are unchallenged assumptions about knowledge and power…. Learning is seen as a means of transmitting knowledge from mentor to mentee and the partnership is often protective and paternalistic. Such models may been useful in bygone days but reproduction of the status quo is not what higher education institutions require in today’s knowledge economy.’ (Darwin & Palmer, 2009)
7What’s in it for me? Why did you volunteer? Come up with a list of benefits of being a ‘circle leader’
8Some benefits….Opportunities to develop and refine skills (mentoring, coaching, listening, supporting, chairing a meeting)Opportunity to network and influenceRecognition of your achievements as a doctoral researcherOpportunity for reflection through the views of mentees and peersSatisfaction when a mentee succeeds or gains confidenceOpportunity to share experiences to assist others in their development and growthImpressive entry on your CV (Mentoring Circle Leader)
9Expectations Finish the sentence: Mentors are expected to….. Mentees are expected to…Possible answers: mentors are expected to arrange the time and location of the meeting, manage mentees who want to dominate the meeting by giving others the chance to speak, don’t dominate the meeting yourself, respect everyone’s points of view, prepare for the meeting by researching the topic, share your greater knowledge of PhD study but you are not expected to know everything.Mentees are expected to: prepare for the meeting by researching the topic, give everyone the chance to contribute, don’t dominate the meeting, don’t be afraid to share your opinion, ask questions, respect each other’s points of view.
10Expectations Arrange meetings so everyone can attend wherever possible Work collaboratively with the other mentor in your circleFirst meeting - ground rules and expectationsFacilitate so all mentees have chance to speakProvide constructive feedback - push participants to think more deeply, address uncomfortable issuesWhen appropriate provide practical relevant suggestionsAs a more senior research student within the circle you will have valuable experience/knowledge/information so please share it with your circle, but you are not expected to know it all.Provide feedback on the scheme as it progresses throughout the year.Try to attend all meetings wherever possiblePreparation in advance: be ready with topics and discussion points, briefly research topics where necessaryTry to attend all meetings but sometimes unavoidable issues come up.Try to foster an atmosphere where people feel comfortable sharing personal stories and issuesFeedback & Suggestions – can be provided by any circle participant also but don’t try to tell others what to do – only that person knows what is best in their situationMentors – you are there to facilitate and advise where they can but you can’t be expected to know everything – mentees responsibility to find out.
11Skills ‘Active’ listening ‘Open’ Questions Body language Eye contact Paraphrase/summarize‘Open’ QuestionsNot ‘yes/no’How, why, what, in what way…Body language: open posture, leaning slightly forward when other person is talking, don’t fidget, show you are listeningEye contact: don’t glare at them, but eye contact can be used to show you are listening, look towards the person not awayParaphrase/summarize: shows you understand what person has said if you can re-phrase it in your own words.Open questions – encourages deeper reflection and lets talker provide more detail.Practice: ‘Bad’ and then ‘Good’ Skills
12Ground rulesYou should establish the ground rules of each meeting in your first session together.Discuss what your ground rules might be.
13Ground rules – all circles Confidentiality –anything discussed in the session will not be discussed outside of the circle or with any external partiesRespect – all mentees and mentors will be respectful of the views and feedback of othersHonesty – the circles are designed for open discussion, to share issues and ideas and to help each other. Therefore all mentees and mentors are encouraged to be honest with each other.Trust – Both personal and professional issues may be explored within the circles so each mentee and mentor must feel within an environment of trust.Non- judgmental environment – participants and circle leaders must feel able to discuss topics and issues without fear of judgement from other participants. Participants should approach issues sensitively and professionally.Listening – participants and circle leaders will pay attention to and not interrupt each otherDon’t judge other people’s ideas, remember cultural and socio-economic differences may also influence certain perspectives so what is ‘true’ for you may not ‘true’ for another mentee
14TopicsWhat would you have found helpful at this stage?
15Possible Topics: Seminars, research in progress etc How to get an academic jobTraining Needs AnalysisWork-life balanceConferencesNetworkingMotivationSupervisor relationshipSharing experiencesImpactCareers outside academiaESRC opportunitiesStarting to teach
17What happens in first meeting? Groups and first date set by DTCMentors facilitateWelcome & introductionSet ground rules (confidentiality, respect, honesty, trust, non-judgemental, listening)Discuss possible topics
18Organising a session Mentors (circle leaders) fix time and location Preparation (ideas, research)Teaching techniques –mentors can devolve facilitation responsibility to different mentees after first few sessionsdifferent mentees could be asked to prepare short presentation on topic to introduce it.Give each member space to speak on topicFix time, location & topic of next meeting at end of session.
19Practice 2 groups, 1 leader How I’m feeling about finishing my PhD… Respect, honest, non-judgemental, listening, confidentialActive listening, open questions
20Pilot scheme – open to suggestions! Feedback – mentor circle leaders’ meeting, survey monkey for menteesSocial event – summer?