1. Chapter 23

2. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-2 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review FORMATTING WITH MACROS Signature: Microsoft Word 2003

3. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-3 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Performance Objectives Record, run, pause, and delete macros Assign a macro to a keyboard command Assign a macro to a toolbar Record and run a macro with Fill-in fields Edit a macro using the Visual Basic Editor Copy and rename a macro project

4. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-4 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Macro Concepts Macro = collection of commands used to make a large programming job easier and save time. two basic steps recordingrunning all keys pressed and menus and dialog boxes displayed become part of macro applies the macro formatting

5. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-5 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Recording a Macro OR type a name type a description specify where to store click Tools, Macro, Record New Macro double-click REC button on Status bar

6. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-6 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Recording a Macro…/2 Macro Record Toolbar Stop RecordingPause Recording Perform the actions to be recorded and then click the Stop Recording button.

7. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-7 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Running a Macro Tools, Macro, Macros select macro click

8. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-8 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Pausing and Resuming a Macro temporarily suspends recording - can perform actions that are not recorded click Pause Recording button button changes to Resume Recorder button

9. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-9 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Deleting a Macro Tools, Macro, Macros select macro click

10. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-10 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Assigning a Macro a Keyboard Command enter a letter plus either Alt + Ctrl Ctrl + Shift Alt + Shift Tools, Macro, Record New Macro some combinations already used

11. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-11 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Assigning a Macro to the Toolbar drag to a position on the desired toolbar Tools, Macro, Record New Macro remove from toolbar by dragging button off toolbar when Customize dialog box is open

12. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-12 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Assigning a Macro to the Toolbar…/2 scroll down and click Macros to display commands Tools, Customize An existing macro can also be assigned to a toolbar.

13. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-13 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Recording a Macro with Fill-In Fields while recording, click Insert, Field scroll down and click type desired prompt message

14. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-14 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Editing a Macro A macro is created with Visual Basic and can be edited using the Visual Basic Editor. Tools, Macro, Macros select macro click

15. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-15 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Editing a Macro…/2 edit the macro in this window Save Normal button Click File, Close and Return to Microsoft Word when finished.

16. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-16 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Organizing Macros Macros are inserted in the Normal template by defaultMacros are inserted in the Normal template by default –stored in a macro project named NewMacros –macro project is a collection of macros stored in a document or template –can be copied and renamed at the Organizer dialog box

17. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-17 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Copying and Renaming a Macro Project Tools, Macro, Macros select macro click

18. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-18 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Copying and Renaming a Macro Project…/2 click Macro click when it is copied, it can be renamed

19. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-19 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review How do you display the Macros dialog box? Tools, Macro, Macros

20. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-20 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review How do you display the Record Macro dialog box? OR Tools, Macro, Record New Macro double-click REC button on Status bar

21. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-21 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review How do you display the Customize dialog box? Tools, Customize

22. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-22 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review How do you display the Field dialog box? while recording, click Insert, Field

23. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-23 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review How do you display the Visual Basic Editor? Tools, Macro, Macros select macro click

24. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-24 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review How do you display the Organizer dialog box? Tools, Macro, Macros select macro click

25. Copyright 2003, Paradigm Publishing Inc. CHAPTER 23 BACKNEXTEND 23-25 LINKS TO OBJECTIVES Record, Run, Pause, and Delete Macros Record, Run, Pause, and Delete Macros Assign to a Keyboard Command Assign to a Keyboard Command Assign to a Toolbar Fill-in Fields Visual Basic Editor Copy and Rename a Macro Project Copy and Rename a Macro Project Commands Review Coming Next MANAGING DOCUMENTS