1. By Vinod Kumar IAS Commissioner Land Records & Settlement, Madhya Pradesh December 15-17, 2009, New Delhi Enterprise WebGIS Solution for Managing Land Records

2. MP Land Records: Quick Facts  Area > 3 Lakh sqkms  Fifty Districts  Population > 6Cr  Population density 200 people per sqkm  No of parcels > 3.7 Cr

3. MP Land Records: Quick Facts  Broad Landuse

4. Major Activities of the Department  Nazul Land  Receive and Process applications  Premium and Rent Demand Generation Collection  Issue Copy of Land Records  Receive and Process Applications Khasra Map B1 Register  Mutation  Land Revenue  Rent Demand Generation Collection  Diversion of Land  Receive and Process applications  Premium and Rent Demand Generation Collection

5. Objectives of the Project  To have a centralized and highly secured storage of land records  To utilize latest advancements in Geospatial industry in preserving and using digital land records data  To link map data and attribute data  To have a controlled multi location data update facility  To have full function Audit Trails with drill down reporting facility  To develop an Enterprise Solution to Manage Land Records and to provide Citizen Services  To establish and Run Tehsil level IT Centres to provide better and quicker services to the public  Integration with other departments  Issue Smart cards for Land Owners

6. Scope of work to achieve objectives  Establishment and Running of Highly Secured State Data Centre and Disaster Recovery Site  Get ISO certification for Data Centre for Security  Develop an Enterprise WebGIS Solution to Manage Land Records (Text and Map) and to provide Citizen Services  To have role based editing facility with full function audit trails  Establishment and Running of Tehsil level IT Centres  Connectivity between State Data Centre and IT Centres  Data Porting (Existing Digital Data and Newly Surveyed Data)  Generate Periodic Reports and Statistics  Operations and Maintenance for 5 years

7. Conceptual Design State Data Centre DR Site Department Users Loc 1 IT Centre 1 Public Counters Data Update Users IT Centre n Public Counters Data Update Users Department Users Loc n Special Users (Other Departments) Public Users Internet Leased Line Broadband VPN

8. Land Records State Data Centre  Objective  Host Data and Application in a centralized manner  Scope of work  Design and Establishment of Data Centre  Get ISO Certification for Security  Running and Maintenance for 5 years  Highlights  High Data Security Features  High Capacity Design  High Availability Design  Disaster Recovery Data Centre  High band width VPN connectivity with DC  Synchronous Data Mirroring (SAN based)  In different Seismic Zone

9. Enterprise WebGIS Solution  Objective  Application to manage digital land records including editing  Application to provide citizen services  Scope of work  Design, Development and Implementation  Running and Maintenance for 5 years  Highlights  Centralized Web-based GIS Solution  Role based access control  High security features  Integrated Biometric Authentication  Faster citizen services through IT centres as well as through internet  Multi-user, multi location editing with audit trails

10. Tehsil level IT Centers (341 in Number)  Objective  Editing of data  Interface for citizen services  Scope  Design and Establishment  Running and Maintenance for 5 years  Highlights  Shorter service time  Biometric authentication while posting edits to the server  Single window for citizen services

11. Data Porting  Solution design ensures working with  Existing data being digitized after data porting exercise  New data to be surveyed  Scope includes:  Porting of data  Performing data quality checks of the data before posting the data to the live server

12. Tender for executing the work  Highlight  PPP BOOT model for managing land records  Two Step Vendor Selection Process  Technical Bid  Commercial Bid  Cost and Quality Based Selection Procedures

13. Technical Evaluation of Bids CriteriaMarks Experience in Executing GIS Projects10 Experience in Executing Web based Projects15 Experience in Cadastral Mapping Projects5 Certifications5  Bidder’s Competence  35 marks out of 100

14. Technical Evaluation of Bids CriteriaMarks Qualification and experience of GIS experts in the company 5 Qualification and experience of GIS experts proposed for the project 10 Specific experience in Cadastral Mapping within the proposed team 5  Key Resources  20 marks out of 100

15. Technical Evaluation of Bids CriteriaMarks Bidders Understanding level of scope of work5 Approach and Methodology5 Project Management Methodology5 Technical Presentation30  Quality of the proposed solution  45 marks out of 100

16. Steps involved in Execution: Data Centre  Delivery, Installation, Configuration and Testing Plans  Delivery of materials  Installation, Configuration and Testing  Pilot Run  Disaster Recovery Mock Run  Full Roll out  Training  Security Audit  Commissioning  Technical Committee  Reviews at each stage Adherence to Technical specifications Adherence to timelines Performance Review  Project Management  Monitoring and Control

17. Steps involved in Execution: GIS Application  Detailed Project Plan  Requirement Analysis  Design  Coding  Unit, Module, System and Integration Testing  User Acceptance Testing  Full Function Rollout – Pilot Locations  Training  Full Function Rollout – All locations  Technical Committee  Reviews at each stage Adherence to Technical specifications Adherence to timelines Performance Review  Project Management  Monitoring and Control

18. Steps involved in Execution: IT Centres  Delivery, Installation and Configuration Plans  Delivery of materials  Installation, Configuration and Testing  Training  Technical Committee  Reviews at each stage Adherence to Technical specifications Adherence to timelines Performance Review  Project Management  Monitoring and Control

19. Operations and Maintenance Period  Supply of required man power to operate the system for all functionalities  Bug fixing, error corrections  Periodic data validations  Enhancements to the application  Generate Reports and statistics

20. Highlights of PPP BOOT Model  All cost to be borne by the vendor  Vendor shall be paid fixed amounts (computed as per his winning bid amount) upon each service operation (Details of payments in next slide)  Vendor is responsible for maintenance

21. Payment model to the vendor DescriptionFunctionPayment Land Revenue (Agri. Land)Demand Note Generation0.5 x n Land Revenue (Agri. Land)Collection0.5 x n Diversion of LandDemand Note (Premium)0.5 x n Diversion of LandCollection (Premium)0.75 x n Diversion of LandDemand Note (Rent)0.5 x n Diversion of LandCollection (Rent)0.75 x n  Bidder has to bid value for “n”

22. Payment model to the vendor DescriptionFunctionPayment Nazul LandDemand Note (Premium)0.5 x n Nazul LandCollection (Premium)0.75 x n Nazul LandDemand Note (Rent)0.5 x n Nazul LandCollection (Rent)0.75 x n Payment Through Internet Any payment received through internet (using bidder’s solution) 0.25 x n  Bidder has to bid value for “n”

23. Payment model to the vendor DescriptionFunctionPayment Copy of Land Records A4Receive and process applications, Collect payment and issue LR Copy 1.0 x n Copy of Land Records A3Receive and process applications, Collect payment and issue LR Copy 1.5 x n Copy of Land Record through Internet Collect Payment and Generating Land Records Copy through internet 0.5 x n Smart card for land owned Receive application and payment, issue of smart card Rs 75/- (Fixed)  Bidder has to bid value for “n”

24. Indicative No. of transactions per year TransactionPresent Scenario Likely Scenario Demand Note (Agri. Land Revenue)25,00,00030,00,000 Collection (Agri. Land Revenue)20,00,00025,00,000 Demand Note (Diversion – Premium)10,00050,000 Collection (Diversion – Premium)10,00050,000 Demand Note (Diverted Land – Annual Rent)1,50,0005,00,000 Collection (Diverted Land – Annual Rent)1,50,0005,00,000  Guideline to investment recovery to bidders

25. Indicative No. of transactions per year TransactionPresent Scenario Likely Scenario Demand Note (Nazul – Premium)5001,000 Collection (Nazul – Premium)5001,000 Demand Note (Nazul Land – Annual Rent)50,0001,00,000 Collection (Nazul Land – Annual Rent)50,0001,00,000 Copy of Khasra/Map to Applicant1,20,00,0001,50,00,000 Copy of B-1 record to Applicant1,00,00,0001,20,00,000  Guideline to investment recovery to bidders

26. Expected Benefits to the Citizen  Tehsil level single window service counters  Internet services  File applications  Make payments  Take Land Records Copy (Map and Text)  SMS Services  Payment due date reminders and payment confirmation  Land record details by return SMS  Smart card for ownership  Overall quicker and better services, Transparent procedures

27. Expected Benefits to the department  Better Data Management  Better Data Handling  Ease in Processing Applications  Ease in Data Retrieval  No need to trace the map for taking copies  Uniformity in Procedures and Processes  Better Control over Data and Process  Easy Retrieval of Historical Transactions

28. Status of the Project Consultant Appointed Draft Tender Prepared Vetting by IT Dept. Over Suggestions by IT Dept. Incorporated Tender is ready to Publish

29. Thanks!  For more information  E-mail: clrgwa@mp.nic.in  Phone: +91 751 2441200