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Office of Governmentwide Policy U.S. General Services Administration Property Management Policy Bob Holcombe Program Director Personal Property Management.

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Presentation on theme: "Office of Governmentwide Policy U.S. General Services Administration Property Management Policy Bob Holcombe Program Director Personal Property Management."— Presentation transcript:

1 Office of Governmentwide Policy U.S. General Services Administration Property Management Policy Bob Holcombe Program Director Personal Property Management Policy (MTA) Office of Travel, Transportation and Asset Management GSA EXPO 2010

2 2 Policy Hierarchy Guidance, Standards, and Best Practices Agency Policy GSA Regulations and Policy Federal Law (40 USC) U.S. Constitution

3 3 GSA and the Federal Asset Management Environment  The Federal Government owns personal property assets valued over $1.3 Trillion.  Policies and Best Practices – GSA OGP.  Operations – GSA FAS.

4 4 Personal Property  Personal Property covers all property, except land and buildings (real property), Federal records, and large naval vessels.  Policies encourage use within the acquiring agency, other federal agencies and public bodies before being sold.  Some agencies have unique laws.

5 5 Special Disposal Considerations  Firearms – Policy in coordination with Department of Justice and other agencies.  Hazardous materials and waste – Policy in collaboration with the Environmental Protection Agency and the White House.  Demilitarized assets – Property no longer needed for military purposes must be rendered safe.  Foreign gifts – Policies address appropriate acceptance and retention of gifts from foreign governments.

6 6 The “Normal” Disposal Process In-Use Sale DonationSalesExcess Reassigned within the Agency Disposal at any stage: Non-federal transfers; Abandoned/Destroyed; and Lost Exchange/Sale – $380M (2008) Donated - $343M (2009) Transferred to other agencies - $398M (2009) Acquisition Selected Disposal Methods: Sold - $333M (2008 proceeds)

7 7 General Property Regulations TopicWhere it can be found GeneralFMR 102-35 – Good place to start Utilization FMR 102-36 Donation FMR 102-37 SaleFMR 102-38 Exchange/saleFMR 102-39 Special HandlingFPMR 101-42 (FMR 102-40 Pending) Abandoned/forfeitedFMR 102-41 Foreign Gifts FMR 102-42 Supply/ProcurementSubchapter E (FPMR) (FMR 102- 21 to 28 Pending)

8 8 General Property Bulletins TopicWhere it can be found Use of Voluntary Consensus Bulletin B-18 Standards Stewardship of Property Bulletin B-17 Use of Photographs in Disposal Bulletin B-14 Use of Exchange/Sale Bulletin B-13 Use of RFID Technology Bulletin B-7 Annual Reports Bulletin B-5 Disposal of Electronic Equipment Bulletin B-4

9 9 Federal Asset Sales www.GovSales.Gov  Federal Asset Sales  Only approved Sales Centers (SC) may sell surplus and exchange/sale property.  Interagency selection process determines SCs.  SCs are approved to sell certain types of commodities using specified methods.

10 10 Federal Asset Sales www.GovSales.Gov  Federal Asset Sales  Waivers to sell property are granted on individual basis upon request.  The GovSales portal only provides the user with a glimpse of what is available to buy.  The user must register and bid on the specific SC website selling the property.

11 11 Federal Asset Sales www.GovSales.Gov

12 12 Federal Asset Sales www.GovSales.Gov

13 13 Federal Asset Sales www.GovSales.Gov

14 14 Federal Asset Sales www.GovSales.Gov

15 15 Federal Asset Sales www.GovSales.Gov

16 16 Federal Asset Sales www.GovSales.Gov

17 17 Federal Asset Sales www.GovSales.Gov

18 18 Federal Asset Sales www.GovSales.Gov

19 19 Policy Hierarchy – The Constitution Article 4, Section 3 The Congress shall have Power to dispose of and make all needful Rules and Regulations respecting the Territory or other Property belonging to the United States…;

20 20 Policy Hierarchy – The Constitution Article 1, Section 9 No Title of Nobility shall be granted by the United States: And no Person holding any Office of Profit or Trust under them, shall, without the Consent of the Congress, accept of any present, Emolument, Office, or Title, of any kind whatever, from any King, Prince, or foreign State.

21 21 Policy Hierarchy – Federal Law (Recodified under Public Law 107-217) Sec. 121. Administrative … c) REGULATIONS BY ADMINISTRATOR- (1) GENERAL AUTHORITY- The Administrator may prescribe regulations to carry out this subtitle.

22 22 Policy Hierarchy – Federal Law (Recodified under Public Law 107-217) Sec. 121. Administrative … c) (2) REQUIRED REGULATIONS AND ORDERS- The Administrator shall prescribe regulations that the Administrator considers necessary to carry out the Administrator's functions under this subtitle and the head of each executive agency shall issue orders and directives that the agency head considers necessary to carry out the regulations.

23 23 Policy Hierarchy – Federal Law (Recodified under Public Law 107-217) Sec. 524. Duties of executive agencies (a) REQUIRED- Each executive agency shall-- (1) maintain adequate inventory controls and accountability systems for property under its control; (2) continuously survey property under its control to identify excess property; (3) promptly report excess property to the Administrator of General Services; (4) perform the care and handling of excess property; and (5) transfer or dispose of excess property as promptly as possible in accordance with authority delegated and regulations prescribed by the Administrator.

24 24 Policy Hierarchy – Federal Law (Recodified under Public Law 107-217) Sec. 524. Duties of executive agencies … (b) REQUIRED AS FAR AS PRACTICABLE- Each executive agency, as far as practicable, shall-- (1) reassign property to another activity within the agency when the property is no longer required for the purposes of the appropriation used to make the purchase; (2) transfer excess property under its control to other federal agencies and to organizations specified in section 321(c)(2) of this title; and (3) obtain excess property from other federal agencies.

25 25 Policy Hierarchy – Agency Policy Sec. 121. Administrative … c) (2) REQUIRED REGULATIONS AND ORDERS- The Administrator shall prescribe regulations that the Administrator considers necessary to carry out the Administrator's functions under this subtitle and the head of each executive agency shall issue orders and directives that the agency head considers necessary to carry out the regulations.

26 26 Policy Hierarchy – Guidance, Standards, and Best Practices  GSA Publishes Guidance in Several Areas Bulletins Management Review Guides Flashes  Voluntary Consensus Standards are Published by ASTM and cover many property management areas.  Best Practices can be obtained through collaboration with GSA and other Federal Agencies and Benchmarking.

27 27 Other Policies  Stevenson-Wydler (15 USC 3710 et seq)  Allows transfers of research equipment directly to certain institutions.  Executive Order 12999 – Computers for Learning  Allows transfers of computers and related equipment to schools and educational institutions, as well as encourages agencies to assist schools in setting up their IT infrastructure.

28 28 Other Policies  Sales of Scrap under Public Law 110-161 Allows retention of proceeds related to recycling programs  OMB Circulars and Executive Orders For example; OMB Circular A-126 – Management and Use of Government Aircraft Executive Orders covering Green programs, Real Property Management, Internal Controls, and Grants.

29 29 Contact Information Bob Holcombe robert.holcombe@gsa.gov (202) 501-3828 (202) 501-1777 (main office) www.gsa.gov/personalpropertypolicy

30 30 GSA OGP Contacts Topic and Point of Contact Where it can be found GeneralFMR 102-35 (starting point) Gary Thompson 202-208-7433 Utilization FMR 102-36 Darlene Stickel 202-208-4159 Donation FMR 102-37 Pat Elliott 202-219-3561 SalesFMR 102-38 Darlene Stickel 202-208-4159

31 31 GSA OGP Contacts Topic and Point of Contact Where it can be found Federal Asset SalesGSA Website Derrick Miliner 202-273-3564 Exchange/saleFMR 102-39 Rick Bender 202-501-3448 Special HandlingFMR 102-40 Pending Gary Thompson 202-208-7433 Abandoned/forfeitedFMR 102-41 Pat Elliott 202-219-3561

32 32 GSA OGP Contacts Topic and Point of Contact Where it can be found Foreign Gifts FMR 102-42 Gary Thompson 202-208-7433 Supply/ProcurementFMR 102-21 to 28 Pending Beth Allison 202-219-1729


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