1. Productivity Nitin Julka

2. Outline Problems Case Studies Philosophy Solutions Tools Resources

3. Problem Information Overload Multi-tasking Interruptions Falling behind in e-mail Stress “Too much to do and not enough time”

4. Case Study 1 – Leo Babauta http://productivityzen.net Achievements Went from 185 lbs to 145 lbs in 1-2 months Quit smoking Went from non-runner to completing several marathons Became vegetarian Tripled his income Wrote a novel Eliminated his debt All with 6 kids and a family

5. Case Study 1 – Leo Babauta How did he do it? Create 1 new habit / month Set 3 MITs (Most Important Tasks) each morning. Single-task. Process your inbox to empty.

6. Case Study 2 – Jerry Seinfeld http://lifehacker.com/software/motivation/jerry-seinfelds- productivity-secret-281626.php Achievement Greatest comic of all time How does he create new habits? Determine a habit that you want to form [Jerry’s habit – writing jokes] Find a calendar, and mark a large red X for each day that you do the habit Don’t break the chain

7. Case Study 3 – Tim Ferriss Best-selling Author, 4 Hour Work week Achievements #1 New York Times bestseller National kick-boxing champion World record holder in Tango Speaks 6 languages How he did it? Follow a “low information” diet Check e-mail once / week Outsource or automate as much of his life as possible with assistants overseas

8. Case Study 4 – David Allen Achievements: Author, Getting Things Done Productivity Consultant for: Microsoft Lockheed Martin Motorola Countrywide Methodology: Collect; process; organize, review; and do Complete a “weekly review” to bring your inbox down to 0 and review all of your projects and next steps Central Claim: Get everything out of mind and into “trusted system” for maximum productivity

9. Philosophy Get everything out of your mind Do not multi-task My philosophy: –Keep things simple –Do one thing at a time –If something takes < 5 minutes to do, do it right away –Outsource everything possible –Remove distractions from your life –Work in terms of action steps –Follow the Inbox Zero principle for your e-mailInbox Zero –Have a weekly review to go over your projects, and clear your inbox, action steps, and follow ups

10. Solutions – E-mail Productivity Done Later Follow Up Weekly Review Tools Gmail Google Desktop Search (or Outlook search)

11. Task and Project Management Review all active projects once a week Review all “tickler” items once a week Bring actions down to 0 Follow up on “each” follow up Determine MITs each day Tools http://nowdothis.com http://rememberthemilk.com

12. Information Management Tools RSS Readers Google Docs Podcasts Delicious

13. Meeting and Team Productivity Ground Rules Goals Agenda Roles Action-Oriented Review Team’s MITs once/week Tools Google Docs (Presentations)

14. Resources Power of Less by Leo Babauta Getting Things Done by David Allen 4 Hour Work Week by Tim Ferriss The Art of Learning by Joshua Waitzkin Whole New Mind by Daniel Pink One Small Step Can Change Your Life: The Kaizen Way by Robert Maurer