1. Date:June 4, 2013 Time:11:00 AM – 1:00 PM Phone:1-866-394-2346 Pass code: 445 260 6034# Webinar: http://connect.moric.org/vendormeeting/http://connect.moric.org/vendormeeting/

2. 1. Welcome and Introductions 2. 2012-13 Staff Evaluation Rating Update 3. 2013-14 Data Collection Requirements 4. Code Updates 5. 2013-14 Timeline 6. Coming Attractions 7. SMS Certification Center 8. Reference Resources 9. Questions

3.  Staff Evaluation Rating template ◦ For Public School Districts, anticipate needing:  15 Local; 25 State subcomponent option (TBD), in addition to  20 Local; 20 State subcomponent option ◦ Charter Schools:  each staff person reported must have an Overall Composite record  no longer need to submit a 0-100 score  Evaluation Criteria Codes (replace existing State/Local subcomponents) ◦ STATE20 - State subcomponent score (comparable measure) LOCAL20 - Local achievement subcomponent (comparable measure) ◦ STATE25 - State subcomponent score (value added) (TBD) ◦ LOCAL15 - Local achievement subcomponent (value added) (TBD)

4.  2013-14 ◦ Student-level suspension (in-school/out-of-school) ◦ Day Calendar (for attendance rate) ◦ Cumulative Grade Point Average (GPA) ◦ Accumulated Credits ◦ New Measure Codes ◦ Enrollment Exit Codes (description change) ◦ New Credentials for:  Skills & Achievement  Career Readiness

5.  New data collection requirements for existing templates: ◦ Staff Snapshot Changes for Collection of Educator hire/tenure dates:  Principal Hire Date [field #106] (effective date of first board appointment as a principal)  Teacher Hire Date [field #33] (effective date of board appointment as a teacher)  Principal Tenure Date [field #107] (effective date first tenure as a principal is granted by the LEA)  Teacher Tenure Date [field #34] (effective date first tenure as a teacher is granted by the LEA) http://www.p12.nysed.gov/irs/vendors/2013-14/templates2013-14.xlsx ◦ School Entry Exit  New descriptions for Enrollment Exit codes 085 and 629

6. 2013-14  State Attendance Codes  Credit Codes and GPA  Day Type Codes  Measure Codes  Credential Codes  Reason for enrollment exit Code (description changes) http://www.p12.nysed.gov/irs/sirs/2013-14/AddDelete.pdf

7.  New codes and fields in existing templates should be available in the SMS by September 2013. ◦ For All NYS eScholar Templates:  When eScholar adds fields in their annual release to templates that NYS already uses, vendors should make it a practice to add those additional fields (unpopulated) to their extracts, even if NYS does not require the fields  Both NYS Reporting and Regional Reporting fields are required. http://www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html  Data extracts for the following new/updated templates should be made available to LEAs no later than: ◦ Student ContactFebruary 2013 ◦ ContactFebruary 2013 ______________________________________________________________ ◦ Staff Evaluation RatingAugust 2013 ◦ Day CalendarSeptember 2013 ◦ Student Credit GPASeptember 2013 ◦ Staff SnapshotSeptember 2013

8.  2013-14 o Course codes for science labs (required in 2014-15)  2014-15 o Tenure denied due to evaluation o New Credential Codes for:  Foreign Language o Potential new way to report credentials

9. Homework for system vendors: Please email cswanson@mail.nysed.gov with the date that your extract for the Student Credit GPA template will be available by the end of the week (June 7). cswanson@mail.nysed.gov

10.  http://sms-certcntr.lhric.org/ http://sms-certcntr.lhric.org/  smscertcenter@mail.nysed.gov smscertcenter@mail.nysed.gov

11.  Ken Wagner memos ◦ www.p12.nysed.gov/irs/news.html www.p12.nysed.gov/irs/news.html  SIRS Guidance ◦ www.p12.nysed.gov/irs/sirs/ www.p12.nysed.gov/irs/sirs/  Collection Requirements for 2013-14 ◦ www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html  Annotated Templates for Extracts ◦ www.p12.nysed.gov/irs/vendors/2013-14/Templates.xls www.p12.nysed.gov/irs/vendors/2013-14/Templates.xls  NYS Teacher and Principal Evaluation (purple memo) ◦ http://www.engageny.org/resource/summary-of-revised-appr-provisions-2012-13-the- purple-memo http://www.engageny.org/resource/summary-of-revised-appr-provisions-2012-13-the- purple-memo  APPR guidance ◦ www.engageny.org/sites/default/files/resource/attachments/appr-field-guidance.pdf www.engageny.org/sites/default/files/resource/attachments/appr-field-guidance.pdf  Comprehensive Course Catalog ◦ www.p12.nysed.gov/irs/courseCatalog/home.html www.p12.nysed.gov/irs/courseCatalog/home.html

12. dataquest@mail.nysed.gov NYSED IRS Office (518) 474-7965