Presentation is loading. Please wait.

Presentation is loading. Please wait.

Managing Time Every mistake is an opportunity to learn something new.

Similar presentations


Presentation on theme: "Managing Time Every mistake is an opportunity to learn something new."— Presentation transcript:

1 Managing Time Every mistake is an opportunity to learn something new

2 Summary  Common Issues we face  Symptoms of Poor Time Management  Personal Management o Setting objectives and Priorities o Basic of Time Management o Procrastination & Distractions  Analyze yourself

3 Who would manage time ? Would everybody like to manage time ? Those who would like to take lead from others, would use their time efficiently, others will give excuses not having enough time. NO

4 Why managing time is important  The supply of time is 24 hour a day for every person  Managing your time well makes you successful  Bad time management leads to stress  Helps achieving your goals in life

5 Common Issue  Unable to keep balance between office work schedules, family responsibilities, and other social engagements.  There does not seem to be enough time for everything I want to do.  Mostly people think that time management as scheduling appointments and making things to-do lists.

6 Common Issue  I attend Time Management session but after some time, I lose interest in using techniques suggested in such session.  I get distracted from my original plan when something more important come in.  I plan my time, but never been able to successfully manage my time.

7 Symptoms of poor Time Management  Never having time to do the important work.  Devoting too much time on urgent rather than important.  Rarely completing work on time.  Frequently staying late at the office.  Letting others dictate how you use your time.  Frequently feeling stressed, anxious and time pressured.  Having difficulty in saying No

8  The moment you decided to improve your personal time management skills, you have touched a new dimension of solutions to many of your life's problems.  We will discuss basic techniques such as  Goal setting  Planning  Prioritizing But nothing will help, unless you have urge to improve yourself

9 You have limited time and you have to do lots on things in life What should we do ? You should budget your time, according to your priority

10 Personal Management

11 Personal Management  For the quick growth in your career, you should setup a target for yourself  Then make all you sincere efforts to achieve that target.  Once you achieve your target you setup new target, that is how you grow.  Some people are unable to setup target, they are either perfectionist, confused or no desire to grow.  Some setup the target but does not make sincere efforts to achieve that (wishful thinking). How to set my target ?

12 Setup Targets You have limited time Biz Analyst Marketing SQA Project Mgr What I want to be ? CEO / COO How can I reach to my target ?

13 Time Management

14  Do planning by define major tasks to be performed in a specific duration.  Prioritize your task by identifying critical deadlines, routine items, and fun/relaxation time.  Execute your task as per your schedule  Analyze previous schedules and learn from your mistakes.

15 Time Management Steps Target Setting Tracking of your time Make to-do List Self Monitoring (Lesson learn) Time Shifting & Adjustment Execute your plan and note where you spend your time. Keep old diaries, things to do pad. Action Plan; Daily, Weekly, & Monthly plans based on priorities. Analyzed your plans. Paying attention how well you are working your plan, how accurately you have planned. Improvement based on analysis. Changing where you spend your time to where you intended (or planned). Define Short-term & Long-term target, should know difference b/w important & urgent.

16 Plan your activities  Plan your daily activity  Plan your weekly activity  Plan your monthly activity  Plan your annual activity Plan your whole life and become a successful person

17 Setting Targets Long Term targets (5-6 years) Short Term targets (2-6 months) Things to remember  You cannot work faster  Spent more time on right things  Don’t be perfectionist  Must set target

18 Setting up Priorities

19 Learn to Priorities  Prioritizing skills; ability to see what tasks are more important, give those tasks more of your attention, and time.  Prioritizing is about making choices of what to do and what not to do.  To prioritize effectively you should be able to recognize what is important, as well as to understand the difference between urgent and important.

20 Learn to Priorities Urgent Important Not important Not Urgent Most important Not Urgent Most important Most Urgent Not important Most Urgent Always in Crisis Pressing Problems Dead-Line Driven Projects Routine Matters Popular Activities Interruptions Busywork Phone Calls Time Wasters New Opportunities Planning Long Term Projects Define priorities for each quadrant

21 Learn to Priorities Not important Not Urgent Most important Not Urgent Most important Most Urgent Not important Most Urgent 1 4 ? Difference between Urgency & Emergency ? Urgency takes over importance What is Urgent ? ?

22 Learn to Priorities  Most important, tasks are the tasks that help achieve long-term goals.  At first glance, many of the tasks we face during a day seem equally urgent and important.  Take a closer look, you will see that many of the urgent activities we are involved are not really important in the long run.  Things that are most important for us, like improving ourselves and our skills, getting a better education, spending time with family, often are not urgent. You should always enough have time for the important things

23 Daily, weekly Scheduling Use things to do today every morning Analyze your time consumed in activities such as - Number of hours you Sleep - Number of hours spend at Office - Number of hours for Family / Friends - Number of hours for Leisure / Relaxing Schedule Weekly activities (use dairy/scheduler) - Meetings with clients - Official Dinner - Meeting with friends - Study time-table - Family gathering - etc Know your capacity

24 Things to do today TaskPriorityTimeStatus Meeting at HBFCHigh10:00 a.m. Follow-up with ImranLow11:30 a.m.  (next day) Prepare Marketing Plan for Q-3 Medium12:30 p.m. Meeting with Project Manager High3:00 p.m. Attending Presentation Medium5:30 p.m.

25 Balance your time  Spiritual (religion)  Social (family, friends)  Physical (exercise, nutrition, sleep)  Career Divide up your time  Emotional stress may eat your physical health and your ability to concentrate on your work or enjoy time with your family.  Make sure you have time for the important people and events in your life.

26 Procrastination & Distraction  Regularly review your long term objectives and eliminate unnecessary tasks that are not related to your objectives.  Take advantage of your natural strengths.  Learn to say NO to people including friends and relatives where you know your limitations.  Don’t accept responsibility more than your capacity.  Record things i.e. putting schedules and plans on paper and improve time allocation and your time wasting habits.

27 Analyze Yourself Find out your inner enemy  Lack of planning  Indiscipline  Lack of drive and self motivation  Laziness  Looking for distraction  Lack of confidence

28 Concluding Remark... Loser will blame; not enough time for his failure Victor (successful person) will manage the time efficiently

29 Thanks


Download ppt "Managing Time Every mistake is an opportunity to learn something new."

Similar presentations


Ads by Google