1. Board of Trustees Study Session March 8, 2005 CONTRACTOR PREQUALIFICATION INFORMATION BRIEFING

2. Presenters José Nuñez, Measure C Executive Director, José Nuñez, Measure C Executive Director, College of Marin Jeff Gee, Program Executive, Swinerton Jeff Gee, Program Executive, Swinerton Dave Kirn, Program Manager, Swinerton Dave Kirn, Program Manager, Swinerton

3. Briefing Purpose To present background information on Contractor Prequalification and the prequalification processTo present background information on Contractor Prequalification and the prequalification process Traditional Public Works Lump Sum/Low BidTraditional Public Works Lump Sum/Low Bid - Bid was submitted on time - Bid Bond accompanied the bid - Bid was complete - Contractor is licensed in California

4. Public Contract Code Section 20100 allows for prequalification: Section 20100 allows for prequalification: Standard questionnaire and financial statements Standard questionnaire and financial statements Responses and financial statements are confidential documents Responses and financial statements are confidential documents Submitted under the penalty of perjury Submitted under the penalty of perjury

5. Prequalification Process Standard questionnaire:Standard questionnaire: - Based on size and type of contract - Based on type of construction - Stipulate the duration (e.g., 1 year) Public advertisement similar to biddingPublic advertisement similar to bidding Mandatory conferenceMandatory conference Evaluate submittalsEvaluate submittals Establish list of prequalified contractorsEstablish list of prequalified contractors Projects are bid to the prequalified list of contractorsProjects are bid to the prequalified list of contractors

6. Standard Questions Experience in performing public works projects Establish standard minimum requirements for bidding: - Bonding Capacity - Insurance - Safety record Type and size of the contracts Litigation/dispute history Compliance with prevailing wage provisions Labor code violations - Non-payment of wages - Non-payment of benefits

7. Standard Questions Past performance on comparable projects Contractor license Work history Disqualification from previous projects Personnel qualifications - Qualified field personnel References

8. Goals Contractor experience in public work contracts determined in advance of bidding Contractor experience in public work contracts determined in advance of bidding Contractor ability to comply with District’s bonding and insurance requirements determined in advance of bidding Contractor ability to comply with District’s bonding and insurance requirements determined in advance of bidding Identify successful, quality contractors that are able to work at the College of Marin Identify successful, quality contractors that are able to work at the College of Marin Identify contractors that can execute construction safely Identify contractors that can execute construction safely Identify contractors that historically are able to successfully complete work on time and on budget Identify contractors that historically are able to successfully complete work on time and on budget

9. Advantages of Prequalification Establish specific group of prime contractors to bidEstablish specific group of prime contractors to bid Specific outreach and communicationSpecific outreach and communication Identify experienced contractors:Identify experienced contractors: - Previous public works contract experience - Satisfactory safety record - Financially sound -Meet District bonding and insurance requirements

10. Disadvantages of Prequalification Effort required by contractors to submit documentation May limit opportunities/bidding No guarantee that contractors will bid

11. Conclusion Creates a pool of prequalified bidders Creates a pool of prequalified bidders Reduces risks to the District Reduces risks to the District Saves project time and money Saves project time and money Increases project success rate Increases project success rate