1. A centre of expertise in digital information managementwww.ukoln.ac.uk Planning For IWMW 2008 Brian Kelly UKOLN University of Bath Bath, UK Email B.Kelly@ukoln.ac.uk UKOLN is supported by: http://www.ukoln.ac.uk/web-focus/events/meetings/scottish-web-folk-2007-10/ Acceptable Use Policy Recording/broadcasting of this talk, taking photographs, discussing the content using email, instant messaging, blogs, SMS, video chat, etc. is permitted providing distractions to others is minimised. Acceptable Use Policy Recording/broadcasting of this talk, taking photographs, discussing the content using email, instant messaging, blogs, SMS, video chat, etc. is permitted providing distractions to others is minimised. This work is licensed under a Attribution- NonCommercial-ShareAlike 2.0 licence (but note caveat)

2. A centre of expertise in digital information managementwww.ukoln.ac.uk 2 IWMW Series (1) IWMW annual event: Launched in 1997 (11 so far) Key event for institutional Web managers Skills update (best practices, new technologies, …) In addition: Social dimension Yaddy, yaddy, yah

3. A centre of expertise in digital information managementwww.ukoln.ac.uk 3 IWMW Series (2) Themes for the events: Next Steps for the Web Management Community Quality Matters (in retrospect it should have been Web 2.0) Whose Web Is It Anyway? Transforming The Organisation Supporting Our Users The Pervasive Web Organising Chaos The Joined-Up Web The Next Steps 2007 1999 The themes help to provide a focus, used in the call for sessions

4. A centre of expertise in digital information managementwww.ukoln.ac.uk 4 IWMW 2007 Structure Day 1Day 2Day 3 Plenary 3 Plenary 4Panel Session RegistrationBreak Optional sessionPlenary 5Discussion Group 2 Plenary 6Conclusions Lunch Plenary 1Plenary 7 Plenary 2Plenary 8 Break Discussion Group 1Plenary 9 Parallel Sessions Conference mealEvent / do own thing

5. A centre of expertise in digital information managementwww.ukoln.ac.uk 5 About The Event Plenary Talks ~6-9 providing case studies/insight into something new. Give a shared experience that all can talk about. Good to start with a stimulating speaker Workshops Interactive parallel sessions. Chose 2 from ~18 Discussion Groups Complaints – but Duncan’s worked (see blog) Panel Session / Debates / … Something different. Can be patchy Innovation Competition New to 2007. Positive feedback Social Event(s) Meal+ (day 1) and something memorable (day 2)

6. A centre of expertise in digital information managementwww.ukoln.ac.uk 6 About The Technologies WiFi network at events: Now being exploited, with positive feedback Certain technologies now embedded:  Tagging (iwmw2007) used with Flickr, blogs,..  Wikis used for note-taking cf. Debbie Nicholson’s blog post  Chat facilities – but not so much this year Over experiments seem to be successful:  Streaming video  Subsequent publishing on Google Video We now have an ‘Amplified Event’, with richer learning during event & greater exposure to resources at event and afterwards. Challenges: sustaining; business models; flexibility; … We now have an ‘Amplified Event’, with richer learning during event & greater exposure to resources at event and afterwards. Challenges: sustaining; business models; flexibility; …

7. A centre of expertise in digital information managementwww.ukoln.ac.uk 7 Challenges & Opportunities IWMW Risk Assessment What if: BK/MG leave UKOLN (or have more babies, …)? Core funders priorities change … There is: A need to ensure IWMW event is sustainable if circumstances change An opportunity for those who wish to engage more actively with the event:  Career development  Promotion possibilities?  Gathering ammunition for in-house use  Trying out ideas in safe environment  …

8. A centre of expertise in digital information managementwww.ukoln.ac.uk 8 IWMW 2008: An Opportunity IWMW 2008 can provide opportunity to: Implement a more community-based approach to IWMW planning Demonstrate the strengths of the Scottish Web Folk regional community Develop cross-institutional prototypes cf. geo- location ideas suggested at Scottish Web Folk meeting in Aug. 2006 Work in collaboration with peer-organisations and share experiences Exploit further various social networking tools Provide a fun and memorable IWMW 2008

9. A centre of expertise in digital information managementwww.ukoln.ac.uk 9 But Let’s Be Realistic Constraints Available effort Commitment Logistics Finances … Additional Factors Limited accommodation DistanceExpected numbers Date (in summer holidays) We’re had ~190 participants in recent years. Will the distance and date put people off? Will we have to plan for smaller numbers? Or can be make event so attractive and target new audiences, that the event could be larger than before? We’re had ~190 participants in recent years. Will the distance and date put people off? Will we have to plan for smaller numbers? Or can be make event so attractive and target new audiences, that the event could be larger than before?

10. A centre of expertise in digital information managementwww.ukoln.ac.uk 10 Brainstorming Ideas Audiences Exhibition Structure Sponsorship Innovation Competition Social Events “You must be joking!” User engagement Group Exercise: Write down your ideas. Feel free to think imaginatively and outside the box Name / theme Web site preservation Links with DL community D

11. A centre of expertise in digital information managementwww.ukoln.ac.uk 11 My Thoughts A Green Event Being green, whilst still being effective ‘Unconference’ Sessions? Users set the agenda (but isn’t this just the discussion groups?) Better Links With R&D Embedding JISC-funded projects Preservation of Web sites The Accessibility Trial University of MacPoppleton taken to court for an inaccessible VLE. You, the jury, decide. The Amplified Conference Build on previous work Working With FE HE/FE differences existed previously, but we’ve all now got similar interests in Web 2.0

12. A centre of expertise in digital information managementwww.ukoln.ac.uk 12 Questions Any questions? "Do not ask what the community can do for you, ask what you can do for the community"