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Preset and custom animation
PowerPoint Preset and custom animation [Notes to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides. Because this presentation contains a Macromedia Flash® animation, saving the template may cause a warning message to appear regarding personal information. Unless you add information to the properties of the Flash file itself, this warning does not apply to this presentation. Click OK on the message.]
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Preset and custom animation
Course contents Overview: Add emphasis with animations Lesson 1: Preset animation schemes Lesson 2: Custom animation Lesson 3: Custom effects for text and pictures Preset and custom animation
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Overview: Add emphasis with animations
Make text and pictures fly in, bounce, and zoom out using animation in PowerPoint. Apply preset animation schemes, or create animation sequences of your own. This course covers both the simplest way to add animations and the more detailed, customized way. Animation effects give motion to text, pictures, and other content on your slides. Besides adding action, they help you steer audience focus, emphasize important points, transition between slides, and maximize slide space by moving things on and off. Used well, animation effects bring flair, spice, and surprise to your presentations. Preset and custom animation
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Preset and custom animation
Course goals Apply consistent, lively animation effects to text using preset schemes. Use custom animation to change preset effects or to create animation sequences of your own. Animate text by word, letter, or line and add dimming and sound effects. Use entrance and exit effects to fade pictures in and out with items in a bulleted list. Preset and custom animation
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Preset animation schemes
Lesson 1 Preset animation schemes
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Preset animation schemes
This lesson discusses the easiest way to add animations, which is to use a preset, or ready-made, animation scheme. A scheme is a polished sequence of effects that you can apply to several slides or to your whole show with just a couple of mouse clicks. Applying an animation scheme A scheme also gives you consistency because the same effects are used on every slide. And a scheme isn't set in stone; it's easy to remove, replace, or customize. Applying an animation scheme involves little more than choosing a menu command and selecting a scheme from a list. It's a big time-saver and makes for quick results. Preset and custom animation
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Preset and custom animation
What's a scheme? A preset animation scheme ties together several types of animation effects that complement each other. Instead of applying each effect, you just apply one scheme to get the whole range. Play the animation here to get an idea of a scheme. Animation: Right-click, and click Play. List with animation scheme applied More about animation schemes: The general types of effects used, in different variations, are as follows: Transition, in which the slide is revealed using an effect like a wipe or a checkerboard pattern; Entrance, such as text fading in or flying in; Emphasis or dimming: Emphasis calls attention to a bullet point by making the text stand out; dimming de-emphasizes a bullet point once you've moved on. Exit refers to a fly out, fade out, bounce out, and the like. Motion path traces a pattern for an object to follow. Ellipse and Neutron are two schemes that use motion paths. A typical scheme for a bulleted list will have the text enter line by line and dim each line when a new line enters (this is illustrated in the picture on the slide). Two such schemes in PowerPoint® are called Fade in and dim and Appear and dim. [Note to trainer: To play the animation when viewing the slide show, right-click the animation, and then click Play. After playing the file once, you may have to click Rewind (after right-clicking) and then click Play. If you have problems viewing the animation, see the notes for the last slide in this presentation about playing a Macromedia Flash animation. If you still have problems viewing the animation, the slide that follows this one is a duplicate slide with static art. Delete either the current slide or the next slide before using this presentation.] Preset and custom animation
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Preset and custom animation
What's a scheme? A preset animation scheme ties together several types of animation effects that complement each other. Instead of applying each effect, you just apply one scheme to get the whole range. List with animation scheme applied More about animation schemes: The general types of effects used, in different variations, are as follows: Transition, in which the slide is revealed using an effect like a wipe or a checkerboard pattern; Entrance, such as text fading in or flying in; Emphasis or dimming: Emphasis calls attention to a bullet point by making the text stand out; dimming de-emphasizes a bullet point once you've moved on. Exit refers to a fly out, fade out, bounce out, and the like. Motion path traces a pattern for an object to follow. Ellipse and Neutron are two schemes that use motion paths. A typical scheme for a bulleted list will have the text enter line by line and dim each line when a new line enters (this is illustrated in the picture on the slide). Two such schemes in PowerPoint are called Fade in and dim and Appear and dim. [Note to trainer: This slide is identical to the previous one except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slides or before showing this presentation.] Preset and custom animation
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Preset and custom animation
How to apply one Animation scheme options are within the Slide Design task pane. To open the task pane: Click Animation Schemes on the Slide Show menu. Use the Slides tab to select the slides to which you want to apply a scheme. The Slide Design task pane [Note to trainer: Steps—presented in either numbered or bulleted lists—are always shown in yellow text.] Preset and custom animation
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Preset and custom animation
How to apply one See the illustration at left. Click a scheme in the task pane to apply it to slide thumbnails you have selected. To apply the scheme to all the slides, go a step further and click Apply to All Slides. The Slide Design task pane This applies the scheme to all slides by placing it on the slide master, and will apply the scheme to new slides as you add them too. Note: If you have more than one type of slide master in your slide show, an additional button, Apply to Master, is available. If you click that, the scheme appears on all the slides that use the master of the selected slides. Preset and custom animation
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Preset and custom animation
How to apply one To use a different scheme than the one that's applied, click another scheme in the task pane, and then click Apply to All Slides. For individual slides, select them on the Slides tab, and then click a different scheme. The Slide Design task pane Preset and custom animation
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Preset and custom animation
How to remove one To remove a scheme, do either of the following: Select No Animation to remove the scheme from thumbnails you've selected. Click Apply to All Slides to remove the scheme from all slides. The No Animation command Note: Again, if you have more than one master, you'll also see an Apply to Master button, which removes the scheme from the slides that use the master of the selected slides. Preset and custom animation
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Preset and custom animation
How to remove one Points to keep in mind: Schemes are designed for text that's within default text placeholders —the dashed boxes you see in any of the text layouts in PowerPoint. Schemes don't work for text boxes (shapes you add from the Drawing toolbar); these require custom animation. The No Animation command Preset and custom animation
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Suggestions for practice
Open exercise 1. Apply a scheme to an entire slide show. Change the scheme for title slides. Remove all schemes. [Note to trainer: With PowerPoint 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in PowerPoint, with instructions to guide you. Important: If you don’t have PowerPoint 2003, you won’t be able to access the practice instructions.] Preset and custom animation
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Preset and custom animation
Test 1, question 1 What's the easiest and most consistent way to add an animation scheme to an entire presentation? (Pick one answer.) Apply the scheme using the Apply to All Slides button in the task pane. This covers all the slides you've created plus any new ones you add. Create your slides, select them all, and click a scheme in the task pane. Preset and custom animation
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Preset and custom animation
Test 1, question 1: Answer Apply the scheme using the Apply to All Slides button in the task pane. This covers all the slides you've created plus any new ones you add. If you add the scheme right from the beginning, you don't have to think about it again: Each new slide will inherit it. Preset and custom animation
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Preset and custom animation
Test 1, question 2 Where do you go in PowerPoint to apply preset animation schemes? (Pick one answer.) Custom Animation task pane, opened from the Slide Show menu, Custom Animation command. Slide Design task pane, opened from the Slide Show menu, Animation Schemes command. Preset and custom animation
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Preset and custom animation
Test 1, question 2: Answer Slide Design task pane, opened from the Slide Show menu, Animation Schemes command. Preset and custom animation
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Lesson 2 Custom animation
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Preset and custom animation
Imagine you've applied your animation schemes and you're pretty happy with them, but you'd like to make a few specific modifications or additions. Use custom animation to make changes like these. You can also do things like alter the speed and direction of an effect. For instance, you want to change just the title effect on one slide; you want to animate a piece of art; and you'd like some effects to play automatically. The animation scheme applied in the picture appears as itemized effects (shown in the red outline) that you can customize. Preset and custom animation
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The Custom Animation task pane
To make specific changes to scheme effects, open the Custom Animation task pane from the Slide Show menu. The Custom Animation task pane Preset and custom animation
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The Custom Animation task pane
The picture on the left shows the task pane, with these elements: Effects list. This shows the animation effects that make up the scheme, itemized by what they apply to on the slide. A number indicates the effect's playing order. "0" and "1" mean the title plays first, on display of the slide, and the subtitle plays next. The Custom Animation task pane (Goes with first callout) Here, two effects show: one for the title and one for the subtitle. (Goes with second callout) The items on the slide will show these numbers, too. Preset and custom animation
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The Custom Animation task pane
A mouse icon means this effect starts with a mouse click. Star symbols indicate the type of effect; green stars, shown here, indicate that entrance effects were used (when you hover, a ScreenTip gives the effect's name). The Custom Animation task pane Other options: Above the list of effects in the task pane are a range of options, including the Change button and various ways to modify an effect. Preset and custom animation
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Preset and custom animation
Change or add an effect To replace one effect with another: Select the effect you want to change. In the Modify section, you see settings for the applied effect (here, that's Curve Up). Change any of these. To replace the applied effect with another, choose a different effect on the Change menu. Changing an animation effect Tip: Another way to select the effect in the effects list is to click the corresponding order number for that effect on the slide. To add an effect, click the item on the slide that you want to animate. The Change button turns into the Add Effect button, and you can choose an effect from its menu. Note: If effects have been added to the slide master, which is what happens when you apply a scheme to all slides, the effects must be copied to the slide before you can make changes to them on the slide. There's more on this later in the lesson. Preset and custom animation
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Preset and custom animation
Start the effect There are three ways to start an effect: On Click With Previous After Previous Seeing the start setting for an effect "On click" means "when you click the mouse." The other two bear a little more explanation. Preset and custom animation
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Start the effect: With Previous
With Previous starts an effect automatically with the start of the previous effect. See the image at left. Select the effect. In the Modify area, the setting (With Previous) shows up in the Start box. Seeing the start setting for an effect Since the title effect is the first effect on this slide, With Previous will just make it play automatically when the slide displays. An effect with these conditions is given 0 as the order number. Preset and custom animation
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Start the effect: After Previous
To modify the effect to play automatically after the title, set it to start After Previous. It then plays after the title is done. The selected subtitle effect was originally set to play on mouse click (mouse icon). To change it to play automatically after the title effect, choose After Previous from the Start list. Changing the start setting The image on the slide shows that the "See Canyon Country" subtitle effect (selected at the bottom of the figure) is currently set to play On Click—that is, by click of the mouse (see the Start box). Preset and custom animation
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Preset and custom animation
Direction and speed Some effects come in from a certain direction. For example, the Wipe effect moves from left to right. When it is applied, the Direction list becomes available with other options for the direction. Preset and custom animation
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Preset and custom animation
Direction and speed Direction options for the Wipe effect that's applied to the subtitle. For the effect to play faster or slower, choose a new Speed option. Preset and custom animation
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Preset and custom animation
Direction and speed Speed choices range from Very Slow to Very Fast. You can build in slight delays between effects that you have starting at the same time if you make one of them Fast and one of them Medium. Preset and custom animation
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Preset and custom animation
Remove effects To remove an effect you've applied, in the effects list: Select the effect you want to remove. Click Remove to clear the effect. Preset and custom animation
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Copy effects from master to slide
Here are some important points about customizing a preset animation scheme: If you apply a preset scheme to all slides, the scheme effects are put on the slide master, which is a kind of style template for all your slides. Effects applied to the master, not the slide Preset and custom animation
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Copy effects from master to slide
By contrast, if you apply a scheme to selected slides, the scheme effects apply only to the slides themselves and aren't put on the master. They can be modified directly when you open the Custom Animation task pane. Effects applied to the master, not the slide To access effects that have been placed on the master, click the Copy Effects to Slide command within the task pane. Note: It's possible, and advisable sometimes, to go directly to the master to modify or remove effects. Preset and custom animation
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Copy effects from master to slide
See the image at left. The light gray effects "Master: Title" and "Master: Body" in the Custom Animation task pane represent effects on the slide master. To modify the effects, click one of the effects in the list, display its drop-down menu, and click Copy Effects to Slide. You can then modify the effects for the slide. Effects applied to the master, not the slide Preset and custom animation
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Suggestions for practice
Change the effect for title text in exercise 2. Add effects. Make effects automatic. Change speed and direction. Bonus step: Copy effects from the slide master and modify one bullet point. [Note to trainer: With PowerPoint 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in PowerPoint, with instructions to guide you. Important: If you don’t have PowerPoint 2003, you won’t be able to access the practice instructions.] Preset and custom animation
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Preset and custom animation
Test 2, question 1 Using custom animation, how do you replace an animation effect that's been added to a slide with a different animation effect? (Pick one answer.) On the slide, click the item whose effect you want to replace, click the Change button in the Custom Animation task pane, and choose a different effect from the menu. Select an item's effect in the task pane effects list, click the Change button in the task pane, and choose a different effect from the menu. Preset and custom animation
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Preset and custom animation
Test 2, question 1 Using custom animation, how do you replace an animation effect that's been added to a slide with a different animation effect? (Pick one answer.) Click the item's effect in the task pane effects list, click Remove, select the item on the slide again, and use Add Effect in the task pane to apply a different effect. Preset and custom animation
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Preset and custom animation
Test 2, question 1: Answer Select an item's effect in the task pane effects list, click the Change button in the task pane, and choose a different effect from the menu. You must click the item's effect in the effects list, or the effect's order number on the slide, to get the Change button and change the effect. Preset and custom animation
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Preset and custom animation
Test 2, question 2 Which option do you choose if you want the first animation effect on a slide to play automatically when the slide displays? (Pick one answer.) Start After Previous. Start With Previous. Start On Click. Preset and custom animation
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Preset and custom animation
Test 2, question 2: Answer Start With Previous. This setting applied to the first effect on the slide has the result of starting the effect when the slide displays. Preset and custom animation
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Preset and custom animation
Test 2, question 3 How do you make the first bulleted item's effect play at the same time as the title effect? (Pick one answer.) Set that effect to start With Previous. Set the effect to On Click, and then click it as the title effect is playing. Preset and custom animation
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Preset and custom animation
Test 2, question 3: Answer Set that effect to start With Previous. By setting the effect to start With Previous, the first bulleted item's effect will play at the same time as the title effect. Preset and custom animation
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Custom effects for text and pictures
Lesson 3 Custom effects for text and pictures
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Custom effects for text and pictures
While a preset animation scheme is an efficient way to put effects in a slide show, it's certainly not the way you have to begin. You can also do all of your animating the "custom" way. The animation here is an example of customized effects. Animation: Right-click, and click Play. Text interspersed with pictures This lesson further explores custom animation, showing you how to animate text by word or by letter, hide text after its effect plays, dim text with another color, and use a sound enhancement. Finally, see how to use entrance and exit effects with pictures in a bulleted list. [Note to trainer: To play the animation when viewing the slide show, right-click the animation, and then click Play. After playing the file once, you may have to click Rewind (after right-clicking) and then click Play. If you have problems viewing the animation, see the notes for the last slide in this presentation about playing a Macromedia Flash animation. If you still have problems viewing the animation, the slide that follows this one is a duplicate slide with static art. Delete either the current slide or the next slide before using this presentation.] Preset and custom animation
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Custom effects for text and pictures
While a preset animation scheme is an efficient way to put effects in a slide show, it's certainly not the way you have to begin. You can also do all of your animating the "custom" way. Text interspersed with pictures This lesson further explores custom animation, showing you how to animate text by word or by letter, hide text after its effect plays, dim text with another color, and use a sound enhancement. Finally, see how to use entrance and exit effects with pictures in a bulleted list. [Note to trainer: This slide is identical to the previous one except that it has static art instead of an animation. Use this slide if you have problems viewing the animation. Delete either the current slide or the preceding slides or before showing this presentation.] Preset and custom animation
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Preset and custom animation
Animate a list The quickest way to animate a bulleted or numbered list is to click the list on the slide, and then add an effect from the Custom Animation task pane. A collapsed list of effects The result is that the entire list gets the effect, and the bulleted items animate one by one (technically, paragraph by paragraph, since each bulleted item is a new paragraph). Preset and custom animation
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Preset and custom animation
Animate a list The effect you've applied to the bulleted list shows up in the task pane effects list as a collapsed list, shown at left. In the task pane, the effect for a bulleted list is shown with the list collapsed. Changes apply to the entire collapsed list. Expand arrows: Click them to expand the list. A collapsed list of effects Preset and custom animation
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Preset and custom animation
Animate a list Work with these collapsed effects in a couple of ways: Keep the list collapsed to make changes or apply options to all the effects at once. Use the expand arrows to display all the effects, and select individual effects to modify them. A collapsed list of effects Preset and custom animation
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Preset and custom animation
Animate a list The image at left shows the collapsed list expanded, and you see each effect. The four effects in an expanded list. Click a specific effect to make changes only to it. Collapse arrows: Click them to collapse the list. An expanded list of effects Preset and custom animation
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Preset and custom animation
Animate a list Other ways to animate lists: Apply effects to the list one bulleted item (paragraph) at a time. Do this if you want a different effect for each bulleted item. Animate the bulleted items all at once. If you select all the text in the bulleted list and apply the effect, the whole list animates at once. An expanded list of effects To select a bulleted item, select any letter or word in that paragraph. When you apply the effect, it will apply to the whole paragraph. Do this for every bulleted item. The items animate in sequence. Note: The behavior described applies to lists within default placeholders (the hatchmarked boxes for text that appear in the slide layout). But if you create a list in a shape you've applied, such as a text box, the results vary. For instance, if you just click the list in a text box and apply an effect, the whole list animates at once instead of line by line. To get items to animate in sequence, you have to select each one and apply an effect. Preset and custom animation
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Discover more options for effects
In the Custom Animation task pane, each effect in the effects list expands into a drop-down menu with more commands and options. Effect options include animating by word or letter, dimming text, and adding sound. Commands for how to start an effect appear here as well as at the top of the task pane. Effect Options command Note the Effect Options command on the menu. Effect options let you fine-tune and embellish effects. Note also that all the Start commands (On Click, and so on) appear again here for easy access. Preset and custom animation
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Animate by word or by letter
When you click Effect Options, a dialog box appears with choices for the specific effect. So, for an Ease In entrance effect for a bulleted list, you could refine the text entrance from All at once (line by line) to either of the following: Text options for the Ease In effect Preset and custom animation
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Animate by word or by letter
By word: Each line enters word by word. By letter: Each line enters letter by letter; this works better for titles than for whole lists. Text options for the Ease In effect Preset and custom animation
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Add a sound; dim or hide text
Other options are to choose a sound and either hide or dim an element after it displays. Sound. If you want a sound to accompany an effect, choose one in the Sound box. Dim or Hide. The dim and hide effects are effective for directing audience focus. Preset and custom animation
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Add a sound; dim or hide text
Make a sound punctuate the entrance of bulleted items or just one culminating item. The After animation list gives choices for dimming or hiding. Preset and custom animation
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Add a sound; dim or hide text
Click a color that a line of text will "dim" to when a subsequent line displays. Alternatively, hide text after the effect for it plays. Preset and custom animation
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Add a sound; dim or hide text
Dimming vs. emphasis. So how is this dimming option different from using an emphasis effect, such as glowing or a color change, for text? Emphasis is geared for something that you want to stand out. An example: Your whole bulleted list is already shown, but you want each item to stand out when you come to that point. You apply an emphasis effect that turns the text another color (on mouse click) when you're ready to discuss that point. Preset and custom animation
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Intersperse pictures within a list
Exit effects let you replace one thing on a slide with something else, augmenting the available space on the slide. Effects in the task pane list with pictures A typical scenario is to follow one bullet point of text with a supporting picture, which exits with the next bullet point's entrance, which in turn is followed by its own picture. Preset and custom animation
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Intersperse pictures within a list
The example on the left gives an idea of this sequence. The first bulleted list item, "Capitol Reef," enters with a mouse click and is accompanied by a picture. As the next bulleted item, "Canyonlands," is clicked to enter, the first picture exits (note the red stars). The supporting picture for "Canyonlands" comes in next. Effects in the task pane list with pictures Preset and custom animation
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Intersperse pictures within a list
The example on the left gives an idea of this sequence. And the process repeats: As the last bulleted list item, "Natural Bridges," appears, the second picture exits; the "Natural Bridges" picture follows. Effects in the task pane list with pictures So, what’s generally occurring is that the first bullet enters the slide, and its picture enters under it. The second bullet enters while the first picture exits, and then the second picture enters. Finally, the third bullet enters while the second picture exits, and then the third picture enters. Preset and custom animation
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Intersperse pictures within a list
To create the sequence, you'd apply the text effects first, then apply the picture effects, one by one, to each picture and order them in the task pane effects list. Effects in the task pane list with pictures For the effects that are set to play simultaneously (With Previous), you can alter their speeds to make them more sequential. Preset and custom animation
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Suggestions for practice
Open exercise 3. Animate a bulleted list and add text enhancements. Intersperse pictures in the text sequence. Make the picture effects automatic. [Note to trainer: With PowerPoint 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in PowerPoint, with instructions to guide you. Important: If you don’t have PowerPoint 2003, you won’t be able to access the practice instructions.] Preset and custom animation
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Preset and custom animation
Test 3, question 1 Where do you find the option to display a bulleted list word by word? (Pick one answer.) In the Effect Options dialog box for any specific text effect. On the Add Effect menu in the task pane. Preset and custom animation
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Preset and custom animation
Test 3, question 1: Answer In the Effect Options dialog box for any specific text effect. Click an effect in the task pane effects list, display its drop- down list, and click Effect Options. The dialog box with this option appears. Preset and custom animation
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Preset and custom animation
Test 3, question 2 Using custom animation, the quickest way to animate a bulleted or numbered list line by line is: (Pick one answer.) Select the first line (technically, a paragraph), apply an effect, select the next line and apply an effect, and repeat for the whole list. Drag to select all the text in the list, and then apply the effect. Click the list, and add an effect. Preset and custom animation
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Preset and custom animation
Test 3, question 2: Answer Click the list, and add an effect. This applies the effect to the placeholder around the list and makes each paragraph play one at a time using the same effect. Preset and custom animation
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Preset and custom animation
Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card. Preset and custom animation
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Using This Template This Microsoft PowerPoint template has training content about using PowerPoint 2003 to build presentations with both custom and preset animation. It's geared for you to present to a group and customize as necessary. This template's content is adapted from the Microsoft Office Online Training course “Animations I: Preset and custom animation.” Features of the template Title slide: On the very first slide, there are empty brackets over which you should type the name of your company. Or you can delete the text box altogether if you don't want this text. Animations: Custom animation effects are applied throughout. They'll play in previous versions back to Microsoft PowerPoint They include the entrance effects called Peek and Stretch, and sometimes the Dissolve effect is used. To alter them, go to the Slide Show menu, click Custom Animation, and work with the options that appear. If this presentation contains a Macromedia Flash® animation: To play the Flash file, you must register an ActiveX control, called Shockwave Flash Object, on your computer. To do this, download the latest version of the Macromedia Flash Player from the Macromedia Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition, and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have PowerPoint 2003 installed to view the hands-on practice sessions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu). USING THIS TEMPLATE See the notes pane or view the full notes page (View menu) for detailed help on this template.
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