1. Data Warehouse for GAAP Reporting
The California State University
Data Warehouse for GAAP Reporting
Amy Ahearn, Data Warehouse Developer/Analyst
Kelly Cox, Assoc. Dir., FS / Accounting
Chancellor’s Office
April 24, 2015

2. Year-End GAAP Training
Learning Objectives
Know the Changes in Data Warehouse 11G
Apply the New Functionality
Utilize Tips & Tricks to Gain Efficiency
Prepare Certain Prepared by Client (PBC) Schedules using Data Warehouse
April 2015
Year-End GAAP Training

3. Data Warehouse 11G Changes
Look & Feel
Navigation
Change in nomenclature
Added functionality & tools
April 2015
Year-End GAAP Training

4. Year-End GAAP Training
Look & Feel Changes
Recent shows the last 6 reports run in clockwise order
April 2015
Year-End GAAP Training

5. Year-End GAAP Training
Navigation
Navigation is now a dropdown menu
April 2015
Year-End GAAP Training

6. Year-End GAAP Training
Nomenclature
‘Apply’ has replaced ‘Go’ on each of the pages
‘Reset’ will reset to last applied values, default values or will clear all values
April 2015
Year-End GAAP Training

7. Year-End GAAP Training
Nomenclature (cont.)
‘Customization’ replaces ‘Default’
April 2015
Year-End GAAP Training

8. Added Functionality & Tools
Can sort any column or drill down
April 2015
Year End Training 2015

9. Added Functionality & Tools (cont.)
Breadcrumb Navigation
April 2014
Year End Training 2015

10. Added Functionality & Tools (cont.)
Enhanced Search functionality – by unchecking ‘Match Case & changing the criteria to ‘Contains’- maximum results
April 2015
Year End Training 2015

11. Added Functionality & Tools – Pivots
Users have the ability to create pivots in reports & drill downs
Right Click
Or Drag & drop
April 2015
Year-End GAAP Training

12. Added Functionality & Tools – Sections
Users have the ability to create sections in reports & drill downs
Right Click
Or Drag & drop
April 2015
Year-End GAAP Training

13. Added Functionality & Tools – Include column
Users have the ability to include columns into reports & drill downs
Right Click to & select column(s) to include *there are some limitations – i.e. you cannot add in calculated fields available in other views on the same report. Static fields (i.e. CF, Jrnl ID’s, etc.) work well
April 2015
Year-End GAAP Training

14. Added Functionality & Tools – Exclude column
Users have the ability to exclude columns on reports & drill downs
Users can save reports that have included/excluded columns
Drill downs cannot be saved as defaults as they are dynamic
Included columns can be used as pivots/sections & saved
Drill downs cannot save pivots/sections
April 2015
Year-End GAAP Training

15. PBC 94 Accounts Payable Lead sheet
Purpose: To provide analysis by Net Asset Category for the GAAP acct
FIRMS-GAAP→ GAAP Summary
Report Filters:
Fiscal Year 2013
Period Between 0 – 998
Account :
Columns:
Account
Account Fdescr (drill on Acct)
April 2015
Year-End GAAP Training

16. Year-End GAAP Training
FIRMS – GAAP Dashboard
GAAP Summary
GAAP Summary by Fiscal Year
GAAP Actuals
April 2015
Year-End GAAP Training

17. Year-End GAAP Training
GAAP Summary
Demo
GAAP Summary by Class
GAAP Summary By Net Asset Category
GAAP Summary BY GAAP Balance
GAAP Summary By PERIOD
GAAP Summary By Fiscal Year
April 2015
Year-End GAAP Training

18. Year-End GAAP Training
GAAP Summary Report – 2
April 2015
Year-End GAAP Training

19. Year-End GAAP Training
GAAP Actuals
Demo
Different between GAAP adjusts and Feeds
April 2015
Year-End GAAP Training

20. Year-End GAAP Training
PBC 94 Accounts Payable Lead sheet
**Lead Sheet Summary Report (PBC #22 – Report CSUFS169) is tied to the DW GAAP Summary**
April 2015
Year-End GAAP Training

21. Year-End GAAP Training
PBC 94 Accounts Payable Lead sheet
New view:
SCO and CSU Fund.
Problem seen between 881 and 891.
Amount ties to Original Schedule
April 2015
Year-End GAAP Training

22. PBC 139 Auxiliary Enterprise Expense
Purpose: To create the actual PBC detail listing of the components of auxiliary enterprise expenses.
FIRMS-GAAP→ GAAP Actuals
Report Filters:
Fiscal Year 2013
Period Between 1 – 998
Program Code: 20
Account :
April 2015
Year-End GAAP Training

23. PBC 139 Auxiliary Enterprise Expense (cont.)
Download data results to be submitted to KPMG as PBC 139
But FIRST! Tie it out…
PIVOT by Account
Tie out to Lead Sheet Summary (Report CSUFS167)
April 2015
Year-End GAAP Training

24. Year-End GAAP Training
PBC 139 Auxiliary Enterprise Expense (cont.)
April 2015
Year-End GAAP Training

25. PBC 139 Auxiliary Enterprise Expense (cont.)
FIRMS-GAAP→ GAAP Summary by Fiscal Year
Added Columns:
Class Fdescr
Acct Descr (drill on Acct)
Prog Fdescr
April 2015
Year-End GAAP Training

26. Year-End GAAP Training
PBC 46 Cash Leadsheet
Purpose: To create the actual PBC cash lead sheet.
FIRMS-GAAP→ FIRMS Summary (3 Columns)
Report Filters:
Fiscal Year 2013
Period: 12
FOC: & (which includes both cash and cash equivalents, current and non-current)
April 2015
Year-End GAAP Training

27. PBC 46 Cash Leadsheet – Legal Balance
April 2015
Year-End GAAP Training

28. PBC 46 Cash Leadsheet – GAAP ADJ
Purpose: To create the actual PBC cash lead sheet with GAAP Adjustments
FIRMS-GAAP→ GAAP Actuals
Report Filters:
Fiscal Year 2013
Period:
Acct: & (which includes both cash and cash equivalents, current and non-current)
April 2015
Year-End GAAP Training

29. PBC 46 Cash Leadsheet – GAAP ADJ (cont.)
April 2015
Year-End GAAP Training

30. PBC 46 Cash Leadsheet-Final
Populate data results(Legal balance and GAAP ADJs) on Cash Leadsheet to be submitted to KPMG as PBC 46
But FIRST! Tie it out… Lead Sheet Summary (Report CSUFS167)
April 2015
Year-End GAAP Training

31. PBC 46 Cash Leadsheet-Final (cont.)
April 2015
Year-End GAAP Training

32. Year-End GAAP Training
The California State University
April 2015
Year-End GAAP Training