1. IMS 2003 Technical Committee Report Peter Herczfeld and Arye Rosen and Bill Jemison Friday, May 10 2002

2. TPC objectives Have the best organized, most innovative technical sessions at IMS 2003

3. TPC committee TPC co-chairs: P. Herczfeld and A. Rosen Workshops and special technical events: Olga Boric- Luebecke, Victor Luebecke and Kavita Goverdhanam Interactive forum: A. Katz Electronic Paper management : W. Jemison, Larry Wicker, Rob Shaver and MIRA TPC subcommittee topics and membership: Art Paolella Digest: H. Thal, P. Eitner Transactions: A. Daryoush, A. Fathy, M., A. Rosen and George Heiter

4. Main TPC related events Prior to TPC meeting Call for papers, workshops, special technical events TPC luncheon (June 5 ’02) Electronic paper management TPC meeting (Jan. 12 ‘03) Peer review, technical program TPC meeting to IMS 2003 Preparation of digest (print/CD) and workshop material IMS 2003 Workshops, sessions

5. TPC related events prior to the TPC meeting Organization of the TPC -- Art Paolella TPC subtopics, TPC membership, call for papers Call for papers – Ali Fathy Workshops – Olga Boric-Luebecke, Victor Luebecke Planning, call for workshops, panels, etc Electronic paper management – Bill Jemison Progress report Planning of the TPC meeting – Peter Herczfeld Location, Computer network, A/V equipment, etc.

6. TPC meeting Complete Peer review process Notify authors, press release, etc. Complete IMS schedule Workshops and panels Regular sessions with room assignments, interactive sessions, etc. Set-up student competition–

7. From TPC to IMS Electronic submission of manuscripts for digest (and for transactions) Assembly of digest for printing and CD production Collection of and preparation of workshop material Electronic collection of viewgraphs and sorting them for workshops and sessions

8. IMS 2003 and beyond Ensure the smooth running of the all technical sessions Contingencies Peer review and preparation of special issue of transaction Final report

9. Background Prior to 1999 paper submission and peer review were done via hardcopy. At IMS 2000 (Boston) authors were given the option to electronically submit papers via a program written by Jeff Pond (an MTT-S volunteer and current AdCom member) Jeff’s program was used for IMS 2001 (Phoenix) and will be used for IMS 2002 (Seattle). At IMS 2001 a second program was written to handle peer review and accept/reject automation. This “post-processor” was written by Robert Shaver (an MTT-S volunteer). This process has worked well and the two MTT-S volunteers are to be commended. However, this task has grown too large (and is too important) to be a volunteer effort as evidenced by the following: Jeff Pond has expressed concern that he cannot meet the time commitments imposed by this activity. Robert Shaver has proposed to continue his efforts under a contractual basis. Therefore, IMS2003 has sought proposals from qualified vendors to support the electronic submission and peer review.

10. Electronic Submission Subcommittee The IMS 2003 Volunteers have been involved in the electronic submission activities: Peter Herczfeld: TPC- Chair Bill Jemison: E-Submission Subcommittee Arye Rosen: TPC-Co-Chair Dick Snyder: General Chair

11. SOW Creation and Vendor Selection The Electronic Submission Subcommittee generated a SOW for electronic submission and peer review. Jeff Pond was invited to participate in the generation and review of this document – no response was obtained. The SOW was issued on 8/17/01 to: Mira Digital Publishing ScholarOne Proposals were received from both companies in early September 2001.

12. Electronic paper management Abstract (1500) and manuscript (500) processing Electronic submission of extended abstracts Complete peer review process Hosting, maintenance and support for conference staff and reviewers Electronic submission of digest manuscripts Technical support for authors

13. EPM - TCP meeting support Technical support for TPC meeting Notifying authors Authors kit for digest (including copyright forms) Press releases Preparation of technical program, including all session with time schedule, room assignments, session chair assignments, etc.

14. CD-ROM authoring and production Configure CD-ROM and digest Premastering and creation of test disc, including art work CD-ROM replication Technical support Does not include printing and distribution of digest

15. On-line collection of viewgraphs Electronic collection of viewgraphs for IMS 2003 Distribution and electronic storage of viewgraphs for individual sessions

16. ‘Abstract book’ Configuration of an ‘abstract book’ that will contain all the abstracts organized by sessions Posting of ‘abstract book’ on the web Does not include the printing of the ‘abstract book’

17. Schedule of TPC activities

18. Schedule of TPC activities (cont.)

21. EPM flowchart MIRA opens web page for paper submission Deadline for paper submission TPC meeting Paper sorting Peer review process 6/21/02 12/12/02 12/12-19/02 12/19/02-1/10/03 1/12/03

22. Technical program completed Due date for copyright forms Due date for workshop materials Digest papers are due Digest is assembled, ready for print and CD prod. 1/13/03 3/1/03 3/14/03 4/12/03 MICROWAVE WEEK6/8-15/03