1. Traveling with KYTC 4/10/2001

2. Advantage Travel System Documents Utilized –TE(In-State Authorization) –TEO(Out-of-State Authorization) –TEC(Out-of-Country Authorization) –TP(Travel Reimbursement)

3. TE (In-State Authorization) When Utilized –Staying at a Park –Using a Motor Pool Vehicle –Paying In-State Registration Fee

4. TE (In-State Authorization) Approvals Required –Levels 1 & 2 –Both in creating office

5. TE (In-State Authorization) Documentation Required –No defined form –Backup maintained in the creating office –Screen print from the system to provide to the Park at check-in

6. TE (In-State Authorization) Document Flow –Totally within the creating office

7. TEO (Out-of-State Authorization) When Utilized –All Out-of-State Travel Exception –One day trip with NO motor pool and NO registration fee

8. TEO (Out-of-State Authorization) Approvals Required –Levels 1, 2, & 3 –First two in the Department/Office requesting travel –Third in the Division of Accounts

9. TEO (Out-of-State Authorization) Required Documentation –Justification Memo –Form TC 31-20 –Any necessary additional documents

11. TEO (Out-of-State Authorization) Additional documents –Agenda –Cost Comparison (Drive vs. Fly) –BTA Funding Information

14. TEO (Out-of-State Authorization) Document Flow –Department requesting authorization –Commissioner of Fiscal Management/ Secretary’s Office –Division of Accounts

15. TEC (Out-of-Country Authorization) When utilized –All Out-of-Country Travel

16. TEC (Out-of-Country Authorization) Approvals Required –Levels 1, 2, 3, & 4 –First two in the Department/Office requesting travel –Third in the Division of Accounts –Fourth in the Finance Cabinet

17. TEC (Out-of-Country Authorization) Required Documentation –Justification Memo –Form TC 31-22 –Any necessary additional documents

19. TEC (Out-of-Country Authorization) Additional documents –Agenda –BTA Funding Information

20. TEC (Out-of-Country Authorization) Document Flow –Department requesting authorization –Commissioner of Fiscal Management/ Secretary’s Office –Division of Accounts –Finance Cabinet

21. TP (Expense Reimbursement) When utilized –Any expense reimbursement Employee Non-Employee

22. TP (Expense Reimbursement) Approvals Required –Levels 1, 2, & 3 –First two in the Division/Office requesting reimbursement –Third in the Division of Accounts

23. TP (Expense Reimbursement) Required Documentation –Form TC 31-21 –Any receipts required by 200 KAR 2:006 and Transportation Cabinet travel policies –Park folio if TE used to pay for lodging

25. TP (Expense Reimbursement) Document Flow –Department requesting authorization –Division of Accounts

26. Creating Travel Documents Separate expense Line for lodging and per diem Separate expense Line for each day mileage is claimed Separate expense Line for each miscellaneous expense item

27. Benefits Employees are reimbursed quicker Details maintained electronically Detailed reporting capability