1. Unit 1 – Improving Productivity Instructions ~ 100 words per box

2. 1.1Why did you use a computer? What other systems / resources could you have used? If I hadn’t used a computer the only other options is talking to them or writing it out. Talking to them is not a good option because the people will need to come in at certain time and they may be at work or busy. During the talk to them they may turn off in the speech and not take all of the information in. The other option is writing it out which is a much longer and harder way of doing it because if you want to use pictures you’re going to have to draw and colour them in yourself and if you make a mistake you’re can either use a rubber/tipex and then your work will look messy and rushed, its also more easier to misplace or lose your work over doing paper but doing it on PowerPoint its more interactive because you can use a lot of different things like: pictures, animations videos and much more. Also you can check your spelling and use different font to change the style of your work and you can also change the size of your font and make your font 3D to add more excitement to your presentation. Another thing you can do using a computer is hyperlinking your work so when presenting you can just click on the link it will take you straight to the website your using.

3. 1.2What skills did you need to learn in order to use PowerPoint? The skills I have had to acquire were to: Understand how to use a master slide – A master slide allows you set out how each will look on your PowerPoint without having to do it on each slide Inserting videos – To insert a video will allow the audience to watch clips of information and keeps them interested in the PowerPoint Inserting pictures from the PC – Inserting pics from the PC is an important skill to have because if the internet doesn't have the picture you want but the PC does, it will better to have ability to get picture from the PC Skills I already had: Save – Saving regularly will ensure that your work is safe and you wont waste your time Inserting text – The skill to be able insert text will allow you to write where ever you want on the slide Hyperlinks – Hyperlinking text and pictures will allow you to jump from any slide to the slide you want also if you hyperlink the web pages you’ve used it will allow you to jump from the PowerPoint to the web page you where using

4. 1.2What resources did you need to make the presentation successful? The resources I had to acquire Presentation software –I used the PowerPoint to create my presentation because it has slides that I can add different pictures and text about the school. This will make it easier for the audience to concentrate on the information being presented. Internet – I used the internet to collect pictures, animations, sounds and videos to make the PowerPoint more interesting and fun. I also use the internet to collect information which will help you with your PowerPoint being more successful. Graphic package- I had to use a graphic package to edit and improve the pictures I was using. Shared area- The shared area has information and pictures that cant be accessed on the internet so the shared area is important feature to my presentation being successful

5. 1.4What factors might have affected how well you completed the presentation? (e.g. time / attendance / knowledge of software) Thing that may have affected the presentation Distractions- Distraction's may have effected the presentation from being completed because it’s hard to concentrate when people are asking to help or calling my name. Attendance- Attendance is major factor in getting my work complete because if I’m not in there is know way of me completing it. Knowledge of software-The amount of knowledge you have will determine how good my presentation looks because if my knowledge is low I will now be able to access certain things on the PowerPoint Time management- I didn’t come to lesson on time because I needed the toilet sometimes and I other people wanted me to socialise so that wasted a bit of time with me completing my PowerPoint Presentation.

6. 1.6Why did you use PowerPoint to make your presentation? What other software was available? Why did you choose not to use them? Reason why I used PowerPoint I used PowerPoint because it’s more interesting and cheaper, the reasons I think PowerPoint is more interesting is because PowerPoint can have videos, text animation and much more played on it whereas word only can have text and static images which will be boring theatres to use when presentencing a PowerPoint. I also think PowerPoint is more useful to do a presentation with because you can use slides and that will make the presentation more interesting and also it is cheaper than word because their will be less copies to print off, so the reason I choose PowerPoint is because its more easier, quicker and more interactive to use.

7. 2.2Which tools within PowerPoint made it appropriate for your presentation? The tools I used in PowerPoint where : The master slide so my menu was on every slide but I only had to do it once on the master slide Hyperlinking is one of the main tools I used because hyperlinking allowed me to get to any slide when I wanted by the click of a button and also hyperlinking can take me to internet pages to give the audience more information The insertion tool very important because the insertion tool allowed me to insert text, pictures and videos so without me using the insertion toll my PowerPoint presentation would’ve been a lot less interesting

8. 1.7Were there any legal constraints or local constraints that changed the way you created your presentation? (e.g. copyright, file sizes, AUP) Reasons I had to change the way I created the presentation The reason I had to change the way I created the presentation is because when making the presentation I would’ve usually just taken a picture off the internet and just use it for what I needed to use it for. There are many picture on the internet that I wouldn’t be able to use because I would need copyright to take their pictures. So what I had to do was use the images stored on the schools shared area but doing that still means that I didn’t have the schools permission to take whatever picture I wanted

9. 2.4What improvements do you think you could do to your presentation? My improvements The improvements I could've made is added more hyperlinks, more tables and more photos me adding these things altogether would’ve improved my presentation by far and made my presentation more interesting and fun for the audience and viewers to listen to. I also could’ve improved my work by adding more pictures of the school to give the audience more information about who and what's there at the school. If I added any of these improvements to PowerPoint presentation the audience would’ve been more knowledgeable about the school and the audience would’ve been more likely to send their children to this terrific school

10. 3.2What improvements do you think you could have done to improve your work rate? (keyboard shortcuts, file names & locations, backups, work after school, templates, planning) Improvements I should’ve made The improvements I could’ve made is planning before I actually started; this would’ve made it easier to complete because I would’ve known what I needed in order to make my presentation better and more interesting and also if I had planned my work I would’ve finished my work much faster. One of the main features I would’ve had to of taken in is managing my distractions because if someone called me I would just stop my work and just go to them when a better decision would’ve been to ignore and carry on with my work. Timing could’ve helped me In a major way because If I had put in a time barrier to have my work complete I would’ve had my work completed much earlier.