1. Welcome to the … CAPMIS Refresher 1

2. Name Agency, unit, and primary job function or title, time “on the job” One thing you find helpful about CAPMIS Introductions 2

3. Ongoing assessment of risk to the child’s safety at every contact and at … Formal assessment of risk at decision-making points Screening Referral Formal Safety Assessment Family Strengths and Needs Assessment Formal Reviews Reunification Case Closure Actuarial Risk Assessment 3

4. Safety Assessment Safety Plan Family Assessment Case Plan Case Review Semiannual Administrative Review Reunification Assessment Specialized Assessment/Investigation Ongoing Case Assessment &Investigation The CAPMIS Toolset 4

5. Let’s see what you already know about… Safety Assessment and Safety Planning 5

6. Assessment of Risk to the Child’s Safety At the Safety Assessment, the threat of harm must be serious and imminent 6

7. Let’s take a closer look… Serious Harm Life threatening Life threatening Substantively retards mental health or development Substantively retards mental health or development Substantial physical suffering, disfigurement or disability; permanent or temporary Substantial physical suffering, disfigurement or disability; permanent or temporaryImminent Current or impending Current or impending 7

8. Safety Decision Safety Threats Protective Capacities Child Vulnerability CAPMIS SAFETY MODEL 8

9. Threat Protective Capacity Degree Of Vulnerability 9

10. Completing a Safety Assessment Minimum Contact Requirements Face-to-Face contact with the alleged child victim(s). At least one of the caretakers must be interviewed face-to-face. 10

11. Timeframes for Safety Assessment Completed within four (4) working days from the receipt of the report. If initial attempt to make face-to-face contact is unsuccessful: an additional attempt within the first four (4) working days of the assessment/investigation is required. After face-to-face contact is made, the Safety Assessment tool must be completed the next working day. 11

12. Specific and concrete strategy for:  controlling threats of serious harm to a child(ren) or  supplementing protective capacities  implemented immediately when a family’s protective capacities are not sufficient to manage immediate safety threats for at least one child in the family. Safety Plan 12

13. Threat P r o t e c t i v e C a p a c i t i e s 13

14. Safety Plan Guidelines Safety Plan Guidelines Safety Plans must be continuously re-evaluated and modified, whenever necessary. In-home safety plans – weekly home visits by PCSA weekly home visits by PCSA Out-of-home safety plans – weekly contact by PCSA with the children or persons responsible for an action step, either by telephone or face-to-face weekly contact by PCSA with the children or persons responsible for an action step, either by telephone or face-to-face and have face-to-face contact with each child involved every other week and have face-to-face contact with each child involved every other week 14

15. When a threat of serious harm no longer exists or When a threat of serious harm no longer exists or When control of the threat within the family is probable and can be maintained without PCSA safety focused intervention or active safety plan monitoring. When control of the threat within the family is probable and can be maintained without PCSA safety focused intervention or active safety plan monitoring. All parties of the Safety Plan need to be notified in writing within one working day of the Safety Plan being discontinued. All parties of the Safety Plan need to be notified in writing within one working day of the Safety Plan being discontinued. CPS cases cannot be terminated, outside a court order, when a Safety Plan is active. Discontinuing a Safety Plan 15

16. Let’s see what you already know about… Family Assessment 16

17. Guide to Family Assessment Requirements Family Assessment is completed for: Intra-familial child abuse/neglect (including third party) Intra-familial child abuse/neglect (including third party) Dependency Dependency Family Assessment is not completed for: completed for: Deserted Child Deserted Child Emancipated Youth Emancipated Youth Permanent Surrender Permanent Surrender 17

18. The Family Assessment 18 Safety Reassessment Child Harm Strengths and Needs Family’s Perception Actuarial Risk Assessment Case Analysis

19. 19 A. Case Decision Case Disposition Preliminary Matrix-Indicated Case Decision Final Case Decision

20. 20 Case Analysis B. Service Planning

21. Let’s see what you already know about… Case Reviews 21

22. Case Review Completed no later than every 3 months based on whichever occurs first: Original Court Complaint Date Original Court Complaint Date Date of Placement Date of Placement Date of Court ordered Protective Supervision Date of Court ordered Protective Supervision Date of Agency Worker Signature – No Court Date of Agency Worker Signature – No Court …also completed at Case Closure unless the case is closed within 30 days of last review and intent to close case was recorded. 22

23. S A dministrative R S emiannual A dministrative R eview Completed no later than every 6 months based on whichever occurs first: Original Court Complaint Date Original Court Complaint Date Date of Placement Date of Placement Date of Court ordered Protective Supervision Date of Court ordered Protective Supervision Date of Agency Worker Signature – No Court Date of Agency Worker Signature – No Court … completed in conjunction with Case Review 23

24. Let’s see what you already know about… ReunificationAssessment 24

25. Reunification Considerations Are safety threats active that require external control? If so what controls are necessary? If so what controls are necessary? Have threats been resolved, altered or reduced to a level altered or reduced to a level whereby control within the whereby control within the family is probable? family is probable? 25

26. Reunification Assessment May be completed at anytime PCSA deems it appropriate. Must be completed: At Safety Re-Assessment when the safety response is Modify or Discontinue and the child has been placed out of the home for 30 days or more. At Safety Re-Assessment when the safety response is Modify or Discontinue and the child has been placed out of the home for 30 days or more. Within 30 days prior to any court hearing where the agency is anticipating the child will be returned home. Within 30 days prior to any court hearing where the agency is anticipating the child will be returned home. 26

27. Specialized Assessment / Investigations Alleged perpetrator meets one or more of the following criteria: Is responsible for the care of a child in Out-of- Home Care Setting Is responsible for the care of a child in Out-of- Home Care Setting Is responsible for the care of a child in Out-of- Home Care Is responsible for the care of a child in Out-of- Home Care Has access to the child by virtue his/her employment or affiliation with an institution Has access to the child by virtue his/her employment or affiliation with an institution 27

28. Ongoing Assessment & Investigation If Intra-familial child abuse and/or neglect is alleged in a case which is opened for ongoing agency services… A Safety Assessment and Ongoing Assessment/Investigation must be completed. 28

29. Family, Adult and Children Services Manual website: http://emanuals.odjfs.state.oh.us/emanuals Websites for Rules, Tools & CAPMIS Mailbox 29