1. Conversion of Pegasus Email and Folders to GroupWise Presents UNIVERSITY OF FLORIDA ~ HEALTH SCIENCE CENTER

2. Pegasus Before you are scheduled to be converted to Windows 2000, you need to “clean house”. Open Pegasus from your Start menu or by double clicking on the desktop shortcut.

3. Pegasus Delete all unnecessary emails from your New Mail Folder, filing trays and folders (the more files you have the longer the conversion will take) Move all emails into filing trays and folders (anything left in the New Mail Folder will not be converted)

4. Pegasus Once a folder is “cleaned up”: Right-click the folder Choose Recover deleted space

5. Pegasus Recover deleted space “When you delete a message from a folder, Pegasus Mail does not immediately reclaim the space it occupies; instead, it waits until you have deleted around 20000 characters from the folder then recovers all the space in a single pass. This deferred compression improves the performance of the program at the cost of some disk space. Select this option to force Pegasus Mail to recover the space from a folder immediately. Compression is always a safe option and does not result in the loss of anything other than deleted information. You cannot compress tray entries.” - Pegasus Help

6. Patience is a Virtue Virtue is a grace, Grace is a little girl, with dirt on her face... Try to keep Pegasus as “clean” as possible until you are upgraded to Windows 2000.

7. UniAccess Open UniAccess from your Start menu, ---Repair--- UniAccess This will Install UniAccess on your computer. Once Windows 2000 is installed on your machine:

8. UniAccess Launch UniAccess from your Start menu, Programs UniAccess

9. UniAccess This is the first Window for UniAccess. You want to convert your Message Folders, click the Next -> button to continue.

10. UniAccess You want to Convert From: Pegasus, and Convert To: GroupWise Gateway, click the Next -> button.

11. UniAccess Your Pegasus Mail Dir: is W:\pmail, click the Next -> button.

12. UniAccess GroupWise User: is your login name (example prcowart), the Gateway Output Dir: is \\meigs\groupwise\hsc_dom\wpgate\api, click the Next -> button.

13. UniAccess On this window, click on the first folder listed. Use the Scroll bar to move to the end of the list. Hold down the Shift key on the keyboard, And click on the last folder shown. Everything should highlight. Shift 

14. UniAccess The first field should be blank, the three options should be unchecked, set the Max Attachment Size: to 999999, and the Max Distribution List: to 9999. The Oldest Msg Date: should be Jan 1, 1980. Name Conversion: should be blank. Click on the Start button to begin. If you have messages older than 01/01/80 they will not be converted.

15. UniAccess UniAccess will convert each of your files and folders. The amount of time this process will take depends on how many (and the size of) your folders, emails and attachments.

16. UniAccess When UniAccess is finished, you will see a Conversion Report such as this one. Click OK to complete the process, and then Exit.

17. GroupWise Open GroupWise from your Start menu or by double clicking on the desktop shortcut.

18. GroupWise Open your Cabinet Notice the first folder My mailbox –This contains all your Pegasus Folders To rearrange the order of your folders, from the Edit menu choose Folders….

19. Conversion Issues The Name field that represents who the email is from, now shows Imported for: Sender’s Name The Date field that represents when the email was sent, now shows the day the email was converted. –The properties of the email will show you its creation date. There is no perfect conversion process. Here are some “issues”.

20. Conversion Issues To be able to see the Created Date for every email you need to add a column. Right Click on the title bar for the folder you are viewing. Choose More columns.

21. Conversion Issues Choose Created from the list of Available columns:. Click the >>Add>> button. When you click OK you will see a new column called Created.

22. Conversion Issues This is what the email looks like when you open it. Notice the From: and To: fields look different, but Subject: and Message: remain unchanged.

23. Conversion Issues The Reply feature is available, but since the conversion has taken place, GroupWise does not understand who this message originally came from.