1. Chapter 5 Recording Macros

2. How to Record a Macro Use Tools/Macro/Record New Marco Give the following information: macro name; provide a description of the macro; give it a shortcut key, and tell Excel where to record the code. You can store a macro in the current workbook, in a new workbook, or in a special workbook called Personal.xls. Macro stored in current workbook can only be used in that workbook. If you want macros to be available all the time you are using Excel then the Personal.xls file is a better storage location. The Personal.xls file is a special file that Excel stores in its XLStart folder. It is opened every time Excel is opened. Default path is C:\Program Files\Microsoft Office\Office\XLStart. The file is opened as a hidden file which masks it’s presence. After you start recording, there will be a Stop recording box. If the box does not appear, Tools/Macro/Stop Recording will allow you to stop recording. If you already have a module in your current workbook, Excel will create a new module and placed the recorded macro in it. This means you might have to search through your modules to find newly created code.

3. Recorded Macro Examples #1 Code #1: Sub SumFormula() ‘ SumFormula Macro ‘Macro recorded 4/5/2000 by Chirs Albright Range(“B7:B14”).Select ActiveWorkbook.Name.Add Name:=“MonthlyCosts”. RefersToR1C1:=_ “=Exercise1!R7C2:R14C2” Range(“B15”).Select ActiveCell.FromulaR1C1 = “=Sum(MonthlyCosts)” Range(“B16”).Select End Sub Modified Code: Sub SumFormula() With Worksheets(“Exercise1”).Range(“B7:B14”).Name = “MontlyCosts”).Range(“B15”).Formula = “Sum(MontlyCosts) End With End Sub

4. Recorded Macro Examples #2 Coping a formula down a sheet: Sub CopyPaste() ‘ CopyPaste Macro ‘ Macro recorded 4/5/2000 by Charles Albright Range(“D7”).Select Selection.Copy Range(“D7:D15”).Select ActivateSheet.Paste Application.CutCopyMode=False End Sub Modified Code: Sub CopyPaste() With Worksheets(“Exercise2”).Range(“D7”).Copy Destination:=Range(“D7:D15”) End With ‘ next line is equivalent to pressing the Esc key to get rid of the dotted line around copy range Application.CutCopyMode = False End Sub

5. Recorded Macro Examples #3 Sub PasteValues() ' PasteValues Macro ' Macro recorded 4/5/2000 by Chris Albright Range("D8:D16").Select Selection.Copy Selection.PasteSpecial Paste:=xlValues, Operation:=xlNone, _ SkipBlanks:=False, Transpose:=False Application.CutCopyMode = False End Sub ' Cleaned up macro ' Note: This macro is somewhat more general. It copies and pastes ' to the current selection, whatever range it happens to be. Sub PasteValues1() With Selection.Copy.PasteSpecial Paste:=xlValues End With Application.CutCopyMode = False End Sub

6. Recorded Macro Examples #4 Sub Formatting() ' Formatting Macro ' Macro recorded 4/5/2000 by Chris Albright With Selection.Font.Name = "Roman".Size = 10.Strikethrough = False.Superscript = False.Subscript = False.OutlineFont = False.Shadow = False.Underline = xlNone.ColorIndex = xlAutomatic End With With Selection.Font.Name = "Times New Roman".Size = 12.Strikethrough = False.Superscript = False.Subscript = False.OutlineFont = False.Shadow = False.Underline = xlNone.ColorIndex = xlAutomatic End With Selection.Font.Bold = True Selection.Font.ColorIndex = 3 End Sub ' Cleaned up macro - this one needs it! Sub Formatting1() With Selection.Font.Name = "Times New Roman".Size = 12.Bold = True.ColorIndex = 3 End With End Sub

7. Recorded Macro Examples #5 Sub ChartOnSheet() ' ChartOnSheet Macro ' Macro recorded 4/5/2000 by Chris Albright Charts.Add ActiveChart.ChartType = xlColumnClustered ActiveChart.SetSourceData Source:=Sheets("Example5").Range("A5:B10"), _ PlotBy:=xlColumns ActiveChart.Location Where:=xlLocationAsObject, Name:="Example5" With ActiveChart.HasTitle = True.ChartTitle.Characters.Text = "Grade Distribution".Axes(xlCategory, xlPrimary).HasTitle = False.Axes(xlValue, xlPrimary).HasTitle = False End With ActiveChart.HasLegend = False ActiveSheet.Shapes("Chart 3").IncrementLeft 67.5 ActiveSheet.Shapes("Chart 3").IncrementTop 10.5 ActiveWindow.Visible = False Windows("RecordingFinished.xls").Activate Range("A2").Select End Sub ' Cleaned up macro Sub ChartOnSheet1() Charts.Add With ActiveChart.ChartType = xlColumnClustered.SetSourceData Source:=Sheets("Example5").Range("A5:B10"), _ PlotBy:=xlColumns.Location Where:=xlLocationAsObject, Name:="Example5".HasTitle = True.ChartTitle.Characters.Text = "Grade Distribution".Axes(xlCategory, xlPrimary).HasTitle = False.Axes(xlValue, xlPrimary).HasTitle = False.HasLegend = False End With With ActiveSheet.Shapes("Chart 3").IncrementLeft 67.5.IncrementTop 10.5 End With ActiveWindow.Visible = False Windows("RecordingFinished.xls").Activate Range("A2").Select End Sub

8. Recorded Macro Examples #6 Sub Sorting() ' Sorting Macro ' Macro recorded 4/5/2000 by Chris Albright Range("D6").Select Selection.Sort Key1:=Range("D6"), Order1:=xlDescending, Header:=xlGuess, _ OrderCustom:=1, MatchCase:=False, Orientation:=xlTopToBottom End Sub ' Cleaned up macro Sub Sorting1() Range("D6").Sort Key1:=Range("D6"), Order1:=xlDescending, _ Header:=xlYes End Sub