1. Communicating with Senior Leaders With Powerful Presentations 2nd Annual CANTO (Caribbean National Telecommunications Organization) HR/Training Best Practices Conference July 17-18 2008 Nassau Bahamas.

2. 3 M’s

3. Message - Content

4. Logical Development of Materials  Have an objective: Informative Prove or disprove an idea Build appreciation  New product Motivate audience to act/action

5. Determine Your Audience  Consider knowledge base of the audience  Audience attitude to subject  Various ways to present new info Using props

6. Selecting Material  Exercise restraint  Be selective  Develop a theme  Choice of words

7. Arrange Presentation  Employ topical arrangement Give an example of topical arrangement  Cause and effect Commence discussion by identifying the situation (the effect)

8. Organize Presentation  Current problems and solutions  Chronological order  Use relevant materials

9. Simplicity  Simple and direct  Make sure main ideas are obvious

10. Accuracy of Statements  Substantiate facts and sources  The conclusion should harmonize with facts  Try to anticipate questions  Have a concrete understanding of the material

11. Effective Conclusion  Do not undervalue its significance  Primary purpose for the conclusion: Show the audience what is require Should be mobilize to the point of action

12. Method

13. 1 – 7 – 7 Rule  One concept per slide  7 lines of text  7 words per line

14. Effective use of Visual Aids  Use thought-provoking pictures  Ensure visual aids can be seen from a distance  Make certain audience can understand writing from the back of room  Use Visual aids to reinforce ideas and not to entertain

15. Use before and after pictures

16. Background Colour  What to use  What not to use

17. Font Styles, Sizes and Colours  Employ styles that have maximum effect on audiences Keep it simple  Avoid certain font sizes and Colour

18. Slide Animation and Sounds  Simple is best

19. Presenting Numbers  Graphs  Pie Chart

20. Effective Use of Questions, Illustrations and Examples  Use to introduce important thoughts  To reason on a subject  To add emphasis  Use as a lead up to an important point

21. Messenger - You

22. Prep for delivery  Do not start at the PC  Understand clearly what you need to do  Sketch out the idea  Use of “sticky stories” or attention grabbers  Find the necessary time to prepare

23. Fluent Delivery  Be well prepare  Do not read from “Q” Card  Be Natural Conversational/ interactive  Express viewpoints with conviction  Employ pausing  The power of non-verbal communication

24. Connect with your audience  Visual contact  Voice quality and volume  Room movement Limit movement Pace of movement  Ask questions to promote interaction  Ensure comfort group is comfortable

25. Gestures & Facial Expressions  Limit Movement: Hands & Shoulders Body Head  Types: Descriptive Emphatic

26. Does and Don'ts  Never read from slides or “Q” cards  Avoid nervous pacing  Avoid “phone booth pose”  Turn off cell phone  Do not hide behind the podium  Do not lean on the podium  Do not add addition materials unless it drives home an important point.  Be aware of slang

27.  Don’t put every word on the slide  Make sure to check spelling and grammar  Avoid excessive bulleting  Avoid over crowding slides with numbers and data  Do not point at your audiences  Do not turn your back on audience  Keep it simple and to the point

28. Presentation Applications  Flash  Key Notes for OS 10  ISpring  Free PowerPoint to flash converter

29. Websites of Interest  www.istockphoto.com www.istockphoto.com Images for presentation  www.presentationzen.com www.presentationzen.com Website by Garr Reynolds  http://www.vizthink.com/blog/2008/06/18/ webinar-creating-powerful-presentations- with-nancy-duarte/ http://www.vizthink.com/blog/2008/06/18/ webinar-creating-powerful-presentations- with-nancy-duarte/ Info by Nancy Duarte of Duarte Design