1. The Fellowship Application Process Linda Parker AIITT Research Office 22 July 2008

2. Outline Strategy Research - faculties Application Support InfoEd Proposal Development development/FEC/price/approvals fellowship applications - internal approval process application submission justification of resources Post award management Timing

3. Strategy Research Managers - faculties Faculty of Engineering Jane Williams jswilliams@imperial.ac.uk www.imperial.ac.uk/engineering/ research Faculty of Natural Sciences Rebecca Wilson (acting) r.wilson@imperial.ac.uk www.imperial.ac.uk/naturalsciences/ research Faculty of Medicine Wendy Ewart w.ewart@imperial.ac.uk www.imperial.ac.uk/medicine/research Tanaka Business School Tim Venables t.venables@imperial.ac.uk www.imperial.ac.uk/tanaka/research

4. FoM - Strategic Theme Leaders Broad Strategic Themes Endocrinology, Diabetes and Metabolic Diseases Philippe Froguel Respiratory ScienceBill Cookson Cardiovascular ScienceMichael Schneider InfectionCharles Bangham Immunology and InflammationPhilip Ashton-Rickardt Public and International HealthGeoff Garnett Focused Strategic Themes CancerCharles Coombes Reproductive ScienceStephen Franks NeuroscienceLefkos Middleton Cross-cutting Themes Integrative Physiology and PharmacologyJulia Buckingham Genetics and Genomics MedicineTim Aitman ImagingDavid Edwards Health TechnologiesCharles Vincent

5. Application support Departmental / Divisional Administration (DA) Research Services (RS) FoM »3 teams based at St Mary's, Hammersmith and South Kensington with responsibility for 8 medical divisions FoE and TBS »1 team based at South Kensington with responsibility for 10 departments and the Tanaka Business School FoNS »1 team based at South Kensington with responsibility for the 10 departments in the Faculty + Humanities and HoST Research Office system support for application and award systems

6. InfoEd Proposal Development Imperial’s grant application tool all funders, all research applications Full Economic Costing (FEC) concept of cost and price www.imperial.ac.uk/researchservices/fecandgrants/fec Only tool for internal approval Precedes submission to funder

7. Full Economic Cost v price FEC calculates the actual cost of all resources necessary to undertake that project All applications (including fellowships) must be costed using FEC methodology for all funders Price what the funder is willing to pay what the College is willing to accept can be = than the FEC established in collaboration with DA and RS

8. Example – FEC budget

9. Example - price

10. Fellowship application – process and internal approval

11. Funders’ online application systems

12. Justification of resources One side of A4 required by AHRC, BBSRC, EPSRC, ESRC, NERC Free text for MRC ‘summary of resources’ page on EAA Not currently required separately by STFC include in ‘case for support’ Must follow each funder’s requirements exactly

13. Post award management Fellow comply with funder’s terms and conditions Department / Division Administrator award and project administration Research Services set up award, project and budget on Oracle Grants account reconciliation claims closure

14. Clinical fellowships On receipt of the award (eg Wellcome Trust, MRC, BHF) the fellow must have: an honorary contract with local NHS Trust (to enable work with NHS patients and facilities) a contract with Imperial College

15. Timing It’s never too early to start! alert department / division Research Services Keep RS in the loop terms and conditions checking approval Minimum five working days before the funder’s deadline

16. Finally.... Allow enough time Remember there may be funder restrictions on the number of applications from any single institution InfoEd Proposal Development training - www.imperial.ac.uk/staffdevelopment/workshops/prof_dev/infoed_2 development cost / price approval Follow FEC rules Involve your DA and RS