1. Project Management Plan Virtual Summer Reading Workshop Presented to: Educational Services Corporation Debra L. Farmer – Instructional Designer August 10, 2014 DETT 607 Assignment 5- Professor Linda J. Smith

2. OVERVIEW Statement of purpose Project objectives and status Deliverables Success Factors Team Roles and Responsibilities Implementation Resources required to complete the project Cost Analysis Schedule of tasks and milestones Challenges the organization faces in completing project Recommendations for overcoming the challenges Summary 28/10/2014DETT 607 - 2014 DEBRA L. FARMER

3. Statement of Purpose  Presents a conceptual prototype model for design of the “Virtual Summer Reading Workshop” online learning course.  The work to be accomplished will attempt to bridge a reading gap of low performing eighth grade students.  The purpose for this project is to reach a targeted goal of successful reading and vocabulary strategies.  Will meet the needs of a summer school language arts class.  The stakeholders involved are school districts, teachers, parents and students.  Will allow students to improve performance, assess skills and abilities that will aid them in their transition into the ninth grade. 38/10/2014DETT 607 - 2014 DEBRA L. FARMER

4. Project Objectives and Status  Overall project objectives:  Technical objectives – administered on computer laptops or desktops and the use of a new Learning Management System – MOODLE will be utilized for course management and instruction.  Schedule objectives – course will be implemented into two sections or modules each module lasting for (3) weeks each for a total of a six week online course. Course can be accessed 24 hours per day with synchronous capabilities.  Cost objectives – charge for the online program is $100.00 per student. See “Cost Analysis” slide 10 for detailed annual costs of implementing a new online course.  Special objectives – This course is developed to meet the learning needs of the target audience of eighth graders only but future online reading programs can be implemented for any target group K-12 audience at the request of school district needs and stakeholders.  A context analysis, learning design and storyboard has been completed.  A prototype version of the course has been created on a MOODLE LMS to demonstrate the course concept.  Additional course module creation in progress.  Final course implementation on the MOODLE LMS.  Formative evaluation with test subjects (faculty). 48/10/2014DETT 607 - 2014 DEBRA L. FARMER

5. Deliverables  Delivery of an online remedial language arts format targeted to the K-12 learning environment specific to eighth graders Client requirements include:  Accommodations for the visually and hearing impaired  JAWS software for visual impairment (included for special needs students)  Summer Online Library Support (provided by school districts)  Email and Chat Features and Technical Support Services  Online Tutorials 58/10/2014DETT 607 - 2014 DEBRA L. FARMER

6. Success Factors  Challenges in completing the project  Series Stats: 0-6  Satisfied clients or stakeholders (5)  Met project objectives (5)  Completed within budget (3)  Delivered on time (4) 68/10/2014DETT 607 - 2014 DEBRA L. FARMER

7. Project Team Roles and Responsibilities Debra Farmer – Project Manager Academia Corporation Information Tech Analyst Graphics & Web Designer Product Development Support Specialist Software Design Marketing Specialist Instructional Designer/8 th Grade Middle Schools Curriculum and Design Academia Corporation 78/10/2014DETT 607 - 2014 DEBRA L. FARMER

8. Implementation  Tasks/activities - User Management – Access control, record keeping, activity tracking, grouping  Procedures – File management – File uploading and downloading, folder organization, archiving, backup  Tools/technology – Content organization and presentation – MOODLE interface, hyperlink structure, navigation scheme, navigation guidance and cues, multimedia support  Assessment – Assignment submission and grading, automated quizzes, gradebook, statistics of student’s performance  Online communication – Discussion board, chat rooms, e-mail, whiteboard, file sharing  Project change control process – Faculty training and preliminary test subjects using new course environment 88/10/2014 DETT 607 - 2014 DEBRA L. FARMER WANG, H., & GEARHART, D.L. (2006). DESIGNING AND DEVELOPING WEB-BASED INSTRUCTION. UPPER SADDLE RIVER, NJ: PEARSON

9. Resources required to complete the project People Subject matter expert Graphic Designers Audio- video technicians Instructional designer Test subjects (faculty) Provide course content Artistic content Technical expertise Formative evaluation of course Equipment CMS Software MOODLE LMS User management software Computer hardware tools Course delivery platform And tools needed Locations Educational Media Warehouse Storage facility Main Frame Technologies Outside Services Software ProductionsProducer 98/10/2014DETT 607 - 2014 DEBRA L. FARMER

10. Cost Analysis 108/10/2014DETT 607 - 2014 DEBRA L. FARMER

11. Project Schedule Tasks and Milestone Create Course Content Locate LMS for course delivery Create Course Modules 1&2 Prepare Course content for upload to LMS December 01 Milestone 1 January 10 Implement on new LMS MOODLE 8/10/2014DETT 607 - 2014 DEBRA L. FARMER11

12. CHALLENGES Technical Issues: Adopting and initiating a brand new Learning Management System (LMS)  Cost and Budget requirements must be met a license must be obtained  Portability of a new LMS depends on navigation structuring and content presentation  Standardization requirement for content modules to be readily interoperable across different systems  Customization is necessary for content organization and presentation  Student Accessibility reports should be included in case the server goes down every incident must be reported 8/10/2014DETT 607 - 2014 DEBRA L. FARMER12

13. CHALLENGES Completion of Course Development  Maintaining organizational and Individual commitment from stakeholders  Working within the institutional mission of the organization  Needs assessment should include academic goals along with goals of service to students  Initial development is costly in monetary and human resources  Must have institutional support or program will struggle  Implementing the program and managing the daily operations  Determining the program’s value and communicating the results Wang, H., & Gearhart, D.L. (2006). Designing And Developing Web-Based Instruction. Upper Saddle River, NJ: Pearson. 8/10/2014DETT 607 - 2014 DEBRA L. FARMER13

14. RECOMMENDATIONS Technical  The apparent cost incudes the one time purchase payment or the annual license, server set up and configuration of a new CMS.  Purchase of content packaging specification for easy content transfer across platforms this may be less costly.  Will add JAWS software for disabilities.  Refer to an organization that is established to develop standards with specifications for content developers to refer to in making content modules portable across platforms and systems.  MOODLE LMS will support some degree of customization.  Will use faculty as test subjects.  The ability for students to review quiz information and have feedback accessibility support in the LMS along with server down times will be reported. Wang, H., & Gearhart, D.L. (2006). Designing and Developing Web-based Instruction. Upper Saddle River, NJ: Pearson. 8/10/2014DETT 607 - 2014 DEBRA L. FARMER14

15. RECOMMENDATIONS COMPLETION OF COURSE DEVELOPMENT  Look for top-down support from your organization.  Design a needs assessment and develop niche market.  Objectives must fall in line with institutional goals.  Determine resource needs for program and costs.  Get a firm response in writing to maintain institutional support and support from stakeholders.  Develop a plan to implement and provide all the necessary services to students.  Plan up front how to assess courses and the program, results should be communicated to all of the stakeholders, administration, faculty and staff, and the students. Wang, H. & Gearhart, D.L. (2006). Designing and developing Web-based instruction. Upper Saddle River, NJ: Pearson. 8/10/2014DETT 607 - 2014 DEBRA L. FARMER15

16. SUMMARY  A conceptual prototype version of the course has been demonstrated as a viable project through the Educational Services Corporation marketable to the k-12 educational community as an online language arts summer program.  A course management system has been recommended for the online summer program as the (Moodle) LMS.  The course completion will require a team composition as follows: Instructional designer, subject matter experts, graphic designers, web developer, information technologist, audio and video technologist, program manager liaison for eighth grade middle schools, product development support and marketing and sales manager for Educational Services Corporation.  Recommendations for course completion will include using faculty as test subjects for formative evaluation before roll out of course.  Challenges include cost and budget and making sure product is completed on a timely basis in order to deliver the product to the client no later than May 10 2015, in order to be up and running by summer June 10, 2015 the start of the program.  Resource needs have already been approved and the project can be completed in five months. Wang, H., & Gearhart, D.L. (2006). Designing And Developing Web-Based Instruction. Upper Saddle River, NJ: Pearson. 168/10/2014DETT 607 - 2014 DEBRA L. FARMER