1. RDA and the LC/NACO Authority File Gary L. Strawn Northwestern University Library mrsmith@northwestern.edu

2. Record counts lIntended primarily to give a notion of scale lNot intended to be definitive lCounts will change as specifications change

3. Documentation: start with www.facebook.com

4. 4 files.library.northwestern.edu/ public/pccahitg/

5. Two PCC task groups lOriginal: PCC Task Group on AACR2 & RDA Acceptable Headings What can be done to prepare LC/NACO Authority File for RDA? lCurrent: PCC Acceptable Headings Implementation Task Group Make this happen

6. Original implementation scheme lPhase 1: All records that cannot be used under RDA: mark with 667 lPhase 2: Make mechanical changes where possible; re-code some AACR2 as RDA; ready for "Day 1" lPhase 3: Re-code remaining acceptable AACR2 records as RDA (~7,600,000)

7. Invitation to discussion lWrote series of detailed documents lWrote test program lSolicited comments lNot as much participation as I would have liked

8. Notable things people didn't like lSome records issued twice lToo many re-issues; no need to re-code the 7,600,000 acceptable AACR2 records as RDA (but opinions divided)

9. As a result of comments l5 alternate scenarios proposed and discussed lAlternate #3 recommended, approved by PCC

10. Revised implementation scheme lPhase 1: mark unchangeable, unacceptable records (~420,000) lPhase 2: mechanical changes (~350,000) lLater re-coding of the 7,600,000 AACR2 records not contemplated, but not is not ruled out

11. Features of revised implementation scheme lRecords only issued once (details on next slide) lState of record not necessarily explicit until end of phase 2 lUnchanged, acceptable AACR2 records not recoded

12. Record state not always explicit lRecords with Phase 2 changes are not issued in Phase 1, so no 667 for records- to-be-changed lBetween Phase 1 and Phase 2, operators must be especially attentive lOn Day 1, things should be clearer

13. After phase 2, on Day 1: 3 categories lRDA records (including ~300,000 AACR2 re-coded as RDA because otherwise changed) lRecords not suitable for use under RDA without review; marked with 667 field lAACR2 records suitable for use under RDA

14. 667 text lTHIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED

15. Mark with 667 fields? lPre-AACR2 records (008/10=a,b) lAACR2-compatible records (008/10=d) lAACR2 records with elements not compatible with RDA

16. AACR2, not compatible with RDA? l100 subfield $c unless defined as acceptable l(Ongoing) conferences lSubfield $l has "Polyglot" or "&" lTreaties lLibrettos and texts

17. Mechanical changes? lReplace b./d. in X00 $d with hyphen lReplace music abbreviations lRemove testament from "Bible" headings lReplace "Koran" with "Qu'ran" lParentheses in X00 subfield $c lAdjust date subfields ($d and $f) lChange 'violoncello' to 'cello'

18. Mechanical changes when record otherwise re-issued lAny phase: Create 046, 378, 382-384 fields lAny phase: Set undefined indicators to 'blank' lPhase 2: Re-code acceptable AACR2 records as RDA lPhase 2: Remove RDA 7XX fields (see later)

19. Performing the work lConversion program lWill be run at LC lChange 30,000 records per day l5 days per week lWeekly names distribution: ~150,000 more records than usual

20. Schedule lPhase 1 Begins when testing complete (some time in July 2012) 10 days' notice will be given Completion: 3-4 weeks after start lPhase 2 Begins March 1, 2013 Finish coincides with Day 1

21. RDA 7XX handled between phases 1 and 2 lList produced by conversion program lList posted for use by interested parties lRDA 7XX only interesting if different from non-RDA 1XX lReview is entirely operator-based; no programmatic changes

22. Cleanup after phase 2 (sample) l'Dept.' not expanded l‘arr.’ not expanded lUnexpected abbreviation in X00 $d lCould not create 046

23. Conditions may change lDefinition of acceptable texts for X00 $c lDisposition of 'Apocrypha' lConversion program written to allow for the possibility lChanges affect number of records to be issued

24. Other things will need attention lLCSH authority records lLocal authority records lBibliographic records

25. Examples

26. After Phase 1: not acceptable, no change, marked with 667 $a Nicholson, Sydney H. $q (Sydney Hugo), $c Sir, $d 1875-1947 reason: subfield $c $a Hartmann, Anne reason: AACR2-compatible $a Micronesia (Federated States). $t Treaties, etc. $g United States, $d 2003 May 14 reason: treaty $a De Simone, Roberto, $d 1933- $t Re bello. $s Libretto reason: libretto

27. After Phase 1: not (yet) acceptable and not (yet) marked $a Della Grossa, Giovanni, $d 15th cent. $t Cronica. $l French & Italian AACR2; change cent. to century; then 667 because "&" in $t $a Brown, Ian, $c pianist AACR2-compatible; add parentheses; then 667 $a McGuire, James Clark, $d b. 1867 AACR2-compatible; change $d to "1867-"; then 667

28. After Phase 1: AACR2 acceptable and not (yet) changed $a Washington (State). $b Dept. of Ecology Will change Dept. to Department; re-code as RDA $a Bible. $p O.T. $p Ezekiel I-XX. $l German. $s Greenberg. $f 2001 Will remove O.T.; re-code as RDA $a Skinner, Anne, $d b. ca. 1704 Will change $d to approximately 1704- ; re-code as RDA $a Jonson, Ben, $d 1573?-1637. $t Selections. $f 2001 Will insert $t Works. and change $t to $k; re-code as RDA

29. After Phase 2: changed, AACR2 re-coded as RDA $a Miles, Linda, $d 1947 January 3- $a Priscian, $d active approximately 500-530. $t De laude Anastasii Imperatoris $a Report (Western Australia. Department of Environmental Protection) $a Longfellow, Henry Wadsworth, $d 1807-1882. $t Works. $k Selections. $f 2000 $a Bible. $p New Testament. $l English. $s New International Reader's $a Emery, James $c (Guitarist). $t Pursuit of happiness

30. After Phase 2: not acceptable; 667 added $a Della Grossa, Giovanni, $d 15th century. $t Cronica. $l French & Italian $a Brown, Ian $c (Pianist) $a McGuire, James Clark, $d 1867-

31. Questions?