2. 2 CONVOCATION DAY TRAINING FOR FACULTY MT. SAN ANTONIO COLLEGE Presenters: Karen Saldana Director of Safety, Health Benefits & Risk Management Mark DiMaggio Director, Public Safety August 26, 2011

3. Overview of Today’s Meeting Incident Command System Overview Description of Faculty Roles Emergency Notification System (Blackboard/ConnectED) Staff Training Opportunities Resources Roundtable Discussion 3

4. Incident Command System (ICS) Overview Use of ICS for public agencies is required by Gov’t. Code § 8607 and Homeland Security Presidential Directive 5 (HSPD-5) Linked to recovery ($$) for response-related activities following a State- or Federal-declared emergency Standardized, all-hazard incident management concept utilized by police, fire, schools, public health, etc. Creates for organized chain of command Manages personnel, facilities, and equipment 4

5. 5 EOC Function Chart Floor Captain Faculty/You Floor Captain Field Level Function Chart Building Marshal 5

6. Faculty Roles & Responsibilities 6 You Are a Leader Our students have been cultured for years to look to instructors for leadership and guidance. You are the District’s employee in the classroom, representing Mt. San Antonio College. CA Gov’t Code § 3100:“… all public employees are hereby declared to be disaster service workers.” Things to Remember in a Disaster/Incident

7. 7 7

8. 8 You Must Provide Emergency Information to Your Students Go over emergency procedures during the first day of class – where to go, what to do, etc. Students will follow your lead, so stay calm. You Must be Prepared Personally The College will be stretched very thin to just take care of students and the injured/displaced. We will need faculty and staff to be personally prepared at home so they can HELP. Get emergency supplies into your office, car, and home. Update your personal evacuation plan. You can start by going to www.espfocus.org or www.ready.gov.www.espfocus.orgwww.ready.gov Faculty Roles & Responsibilities (cont’d)

9. 9 Choose Your Assembly Area (local), Know Your Role There, and Help Evacuate When you evacuate your home, office, or classroom you should have a pre-designated place to meet after evacuation (a.k.a., the Assembly Area). http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html During evacuations, assist those in need or the disabled to safely exit the facility. Know when to avoid elevators and be aware of alternate exit routes. At the Assembly Area, take note of who is there, who did not/could not evacuate, and who may have chosen to go home. Share information with the Floor Captain(s). Meet emergency workers and share what you know about what’s happening inside. In the event of a full-scale campus closure, Building Marshals/Floor Captains will receive notification in their Assembly Areas of next steps. Faculty/staff leadership roles will continue during a full-scale evacuation. Faculty Roles & Responsibilities (cont’d)

10. 10 What to Do For EARTHQUAKE, FIRE ALARM, OR CIVIL UNREST EARTHQUAKE: Duck, cover, and hold until the shaking stops. Then, head to the Assembly Area. FIRE ALARM: Evacuate whether there is smoke and/or fire or not. Head to the Assembly Area. CIVIL UNREST: If outdoors, leave the immediate vicinity and take cover. If indoors, lock the door and quietly shelter in place. Call Public Safety at 4-5-5-5 or 9-9-1-1.

11. Faculty Roles & Responsibilities (cont’d) 11 Faculty Can Help in Other Ways Faculty members are invited to volunteer for Campus Emergency Response Teams (CERT). Some faculty members may have special skills (nursing, counseling, HazMat) and can help. Faculty Must Report Mt. SAC’s “Academic Capacity” Up the Chain Soon after a disaster, such as an earthquake, District leadership will need solid information to determine if classes can be resumed. Supervisory/phone trees should be in place to facilitate this. Faculty, Department Chairs, and Deans should report, using their existing lines of communication, on the status and welfare of their staff, the status of their facilities, and their ability to teach. Faculty may have to “get creative” in how they communicate with each other and in finding non-traditional places and ways to hold classes, including via the internet.

12. Emergency Notification System (Blackboard/ConnectED) Approved by the Board of Trustees on March 24, 2010 Requirement of the Higher Education Act Immediate response to campus before, during, and following crisis via cell phone, home phone, work phone, e-mail account, and PDA’s TTY/TTD devices for hearing impaired Fully hosted web-based system (remote location) Ability to store up to six phone numbers per person https://myportal.mtsac.edu 12

13. Voluntary Course Offerings Campus Community Emergency Response Team (CERT) CPR/First Aid Annual overview of emergency procedures and plan Building Marshal/Floor Captain 13 Staff Training Opportunities

14. For information on the Great Southern California ShakeOut 2011, go to: www.shakeout.org To obtain a copy of today’s presentation, go to: http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html To view your Building Evacuation Plan, go to: http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html To obtain a copy of the handout entitled Emergency Survival Program (ESP) Family Steps to Survival, go to: www.espfocus.org To obtain a copy of the goldenrod Emergency Procedures flip chart, contact Public Safety at X4555. Additional Resources: www.earthquakecountry.info www.ready.gov www.prepare.org www.fema.gov/areyouready/ 14 Faculty Resources

15. Contact Us Risk Management, Building 11A Karen Saldana 909.274.5508 ksaldana@mtsac.edu Mark DiMaggio 909.274.5536 mdimaggio@mtsac.edu 15