1. San Marcos CFS Implementation/Migration 1

2. ModuleLeadsCo-Leads PurchasingDavid TaylorBella Newberg Accounts PayableBecky Henwood Billing/Accounts ReceivableAlma McFarland General Ledger – Actuals General Ledger – Budget Karen Baldyga Liz Rojas Diana Cumming Brenda Martin Data WarehouseLiz RojasTina Griffith Functional/Technical Support Rhyan RanaChris Manese Travis Honeycutt Project LeadChris LambertDan Zorn Io ConsultantBrenda MillerElaine Kist 2

3. CFS – Common Financial System  Database Consolidation  23 separate databases consolidated to one  Software is still Oracle (PeopleSoft)  System-wide Chartfield definitions  San Marcos meets system-wide definition  Common modifications  Chargeback, Procard, Fiscal Authority, AR Customer Billing Upload, Open PO Report,  Data Warehouse  Replace nVision 3

4. General Changes 4

5. No Changes affecting Systems Users:  Chartfields  Procard  Requisitions  Fiscal Authority  Accounts Payable invoicing  Account Receivable customer invoicing  Fixed Asset tracking and reporting 5

6. Changes affecting Systems Users:  Logging into PeopleSoft  User ID’s have changed  Favorites  Run Controls  Reporting 6

7. Purchasing 7

8. Purchasing Changes:  Manually re-enter open POs with balances  March 14 th to 31 st  Reentered POs in CFS (Data Warehouse) - same PO number as legacy (nVision)  Emergency Requisitions – email Procurement Services procurementservices@csusm.eduprocurementservices@csusm.edu  Run Open PO Report  Legacy – April 1, 2011  CFS – April 1, 2011 8

9. Open PO Report 9

10. Accounts Payable 10

11. Accounts Payable Changes:  Invoice/voucher detail  Prior to April 1, 2011 – Legacy (nVision)  Direct pays submitted by noon March 28 th  After April 1, 2011 – CFS (Data Warehouse) 11

12. Billing/Accounts Receivable 12

13. Billing/Accounts Receivables Changes:  Customer numbers  Leading zeros drop off in CFS  Customer invoice detail  Prior to April 1, 2011 – Legacy (nVision)  After April 1, 2011 – CFS (Data Warehouse) 13

14. General Ledger Actuals / Budget 14

15. Actuals / Budget Changes:  All transaction detail  Prior to April 1, 2011 – Legacy (nVision)  After April 1, 2011 – CFS (Data Warehouse)  Data Conversion  Legacy  Detail data prior to April 1, 2011  No transactions after April 1, 2011  CFS  Monthly summary totals July 2010 to March 31, 2011  Detail transactions after April 1, 2011 15

16. Data Warehouse 16

17.  Reporting Changes:  nVision will remain for the Legacy database only  Reports will be obtained through the Data Warehouse in the CFS database 17

18.  The Finance Data Warehouse is the term that refers to the new financial reporting system we will be using.  The Data Warehouse is comprised of several components:  The data warehouse data tables  The report development tool  The reports & dashboards  FYI: The Finance Data Warehouse will replace the existing nVision reports & drill downs 18

19. Dashboard Overview:  The Finance data warehouse contains two dashboards:  Manage My Budget  Operations FYI: This information will be covered in the Finance data warehouse training 19

20. Finance data warehouse homepage 20

21. Sample of DFA (like) report (sign up for training to learn how to run this report) 21

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26.  Training registration - HR Training database – April 20 th to May 13 th  Sign up for training sessions by logging into HR and clicking on the Self Service link 26

27. Who to Contact for Help:  Systems/Technical – sod@csusm.edusod@csusm.edu  System performance, locked processes, etc.  Accounting – accounting@csusm.eduaccounting@csusm.edu  Expense transfers, salary adjustments, chargebacks, etc.  Budget – lrojas@csusm.edu or bmartin@csusm.edulrojas@csusm.edubmartin@csusm.edu  Budget transactions, etc.  Procard – pcard@csusm.edupcard@csusm.edu  Access, purchase limits, lost/stolen cards, etc 27

28. Who to Contact for Help (continued):  Purchasing/Requisitions – procurementservices@csusm.edu procurementservices@csusm.edu  Requisitions, contracts, hospitality, etc.  Accounts Payable – accountspayable@csusm.eduaccountspayable@csusm.edu  Travel, vendor invoices, payments, etc.  Data Warehouse – datawarehouse@csusm.edudatawarehouse@csusm.edu  Reports, access, etc. 28

29. San Marcos CFS Implementation/Migration Questions? 29