1. © 2006 Formic Wednesday 7th November 2007 Formic Scoop Training Mikey Desai

2. © 2006 Formic Agenda Design Forms Designing Scoop Project Capture and Process Forms Scan Scoop Project Process data Edit and Delete Data View database statistics Use the Rapid Response System Delete data View, Analyse, Export Data View data and images Apply a data filter Create a frequency count Export data

3. © 2006 Formic Designing Scoop Project

4. © 2006 Formic Navigating the Design Window

5. © 2006 Formic Working with Question Objects Question objects are found on the Drawing Toolbar. They will be scanned for data: Tickbox Groups: Handwriting Recognition Objects: Automatic Image Areas: Manual Image Areas:

6. © 2006 Formic Adding TBG’s Use the Add Tickbox Group button Tickbox Group options include: Question & responses Min/max responses Matrix Field Labels Text positions Use  or  to mark boxes

7. © 2006 Formic Adding HRO’s Use the Add Handwriting Recognition button Handwriting Recognition Object options include: Box format Field name Caption Border Use to capture names, dates, ID numbers…

8. © 2006 Formic Adding MIA’s Use the Add Manual Image Area button Manual Image Area options include: Manual Text Picklist Field name Caption Border Use to capture comments

9. © 2006 Formic Activating and Deactivating Projects When the project design is complete the project must be activated to proceed with the printing, scanning, and processing of forms or deployment to web, tablet or PDA : Unique SQL database created Project becomes read only Deactivate to edit

10. © 2006 Formic Capture and Process Forms

11. © 2006 Formic Session Objective By the end of this session you will be able to: Navigate the Capture and Process window Scan Scoop Project Process data

12. © 2006 Formic Navigating the Capture and Process Window

13. © 2006 Formic Scanning Forms Capture image and data from the form by: Scan and Store: Check job properties: –Paper size –Paper source –Simplex or duplex Put forms in scanner and use to scan Data and images saved to database (more options available with FormStore)

14. © 2006 Formic Processing Data Process data to recognise characters, correct errors, and enter comments to the project database: Select: then use to process Tickboxes and correct any errors Select: then use to run character recognition for Handwriting Recognition Objects Select: then use to correct any suspect characters Select: then use to enter comments from Manual Image Areas. OR, select: then use to run through the processing for all objects

15. © 2006 Formic Edit and Delete Data

16. © 2006 Formic Session Objective By the end of this session you will be able to: View database statistics Use the Rapid Response System Delete data

17. © 2006 Formic Database Statistics Use Database Statistics to check the progress of your processing Tools menu > Database Statistics Database summary information Pages to Process Respondents Fields and objects to Process

18. © 2006 Formic Using the Rapid Response System Use the Rapid Response System to check data entries to the database, edit data, create new respondents, or reprint form images: Tools menu > Rapid Response System Scroll between records and fields Edit data Use to accept changes Add new respondent and enter data directly to SQL database Change image view Print scanned forms

19. © 2006 Formic Delete Data Use the Management Console to delete data: Select project > Database > rmc > Properties Delete Old Data – removes unused/unwanted fields from SQL Delete Processed Images – removes processed images only Delete Data – deletes both image and data Delete Data –Choose which respondents to delete –Select Delete –Type: DELETE –Click OK

20. © 2006 Formic View, Analyse, Export Data

21. © 2006 Formic Session Objective By the end of this session you will be able to: Navigate the DataView Window View data and images Apply a data filter Create a frequency count Export data

22. © 2006 Formic Navigating the DataView Window

23. © 2006 Formic Viewing Data and Images View data in the results grid: Re-size columns and rows Show or hide columns Caption text for multi-response fields Move columns Use splits Use Image View Image Snippet

24. © 2006 Formic Apply a Data Filter View specific data results and fields. Create filter expressions Use comparison and logical operators Choose fields to view View filter results Save and Load filters Analyse and export filtered data

25. © 2006 Formic Creating Frequency Counts Create frequency counts, cross tabulation, and descriptive analysis of collected data: Tools menu > Analysis > New Frequency Count Choose frequency count options View to screen or export as required Save analysis for future use

26. © 2006 Formic Export Data Export results as different file types. View results in database and spreadsheet programs. Choose export type Select export specific options Select fields and order to export

27. © 2006 Formic Congratulations! You have now completed the Formic Scoop Training Course