1. September 29, 2014 October 2, 2014

2. Agenda 1.Welcome and Introductions 2.Timecard Requirements 3.Reclassification 4.AEL Catchup Plan 5.ELAC – Training Powerpoint 6.Haiku 7.AEL Data Update Type of Work: AEL Contact Meeting Account #s - Certificated: 06-677-4203-5-4760-1000-1120 Aides: 06-677-4203-5-4760-1000-2120

3. AEL Contact Meeting Dates District Office Room 1A/B Elementary 3:45PM-5:15PM Secondary 12:30PM-2:00PM 9/29/1410/2/14 10/20/1410/23/14 12/15/1412/18/14 2/23/152/26/15

4. Welcome and Introductions Who are our new people? AEL/SS department

5. Timecard  Please utilize the correct card based upon your employment  Certificated  Classified  These must be turned in by the end of the meeting today  If they are late to payroll, it can cost the district $500  Type of Work: AEL Contact Meeting  Account #s –  Certificated: 06-677-4203-5-4760-1000-1120  Aides: 06-677-4203-5-4760-1000-2120

6. Reclassification, Wave 1 Reclassification Criteria: RUSD Reclassification Criteria English Language Proficiency (pre-populated by district) Current CELDT overall score of Early Advanced or Advanced, with no subtest score lower than Intermediate (no scores of 1 or 2) Comparison of Pupil’s Performance in Basic Skills (pre-populated by district) An score from a test of basic skills with data for AELs and their English speaking peers. Will be equivalent to Basic, with a scaled score at 325 or higher Teacher Evaluation and Recommendation (site responsibility) Teacher evaluation and recommendation based on specific grade-level assessments and required benchmark scores that are determined by the district See next slide for specifics Opportunities for Parent Opinion and Consultation (site responsibility) Parents must be informed of their right to participate in and be encouraged to participate in the reclassification process.

7. CELDT and Basic Skills Criteria

8. Reclassification, Wave 1 Reclassification Criteria: RUSD Reclassification Criteria English Language Proficiency (pre-populated by district) Current CELDT overall score of Early Advanced or Advanced, with no subtest score lower than Intermediate (no scores of 1 or 2) Comparison of Pupil’s Performance in Basic Skills (pre-populated by district) An English Language Arts CST or CMA score of Basic, with a scaled score at 325 or higher Teacher Evaluation and Recommendation (site responsibility) Teacher evaluation and recommendation based on specific grade-level assessments and required benchmark scores that are determined by the district See next slide for specifics Opportunities for Parent Opinion and Consultation (site responsibility) Parents must be informed of their right to participate in and be encouraged to participate in the reclassification process.

9. Teacher Evaluation 1. Determine if student met required score on indicated assessments. If yes, fill in actual student score and “X” as Met. 3. Sign and date

10. Parent Input and Administrative Approval 1.Parent is encouraged to come to the site, process is explained and parent signs. *If parent cannot come to the site, the appropriate person notes that parent was contacted by phone, when and by whom. 2. Site Administrator signs NOTE: Please try and have teacher, parent and admin signatures on the same side of the form.

11. Reclassification, Wave 1 Reclassification forms will be handed out this meeting. AEL contact instructions, and Teacher instructions, are included. A database of all AEL students meeting criteria (plus other potential candidates) will be posted on Haiku, as additional information for AEL contacts. To isolate your own site data: Filter this list by your school. (First Column, click on the arrow) Last column is named “Met”. You can filter by Y to see all students meeting reclassification criteria. Based on the data contained in the database, there may be other students that you feel can be reclassified. Paperwork can be initiated for these students at your site, and forwarded to Nick Chitwood. Blank forms are found on Haiku.

12. Reclassification, Wave 1-AEL Contact Tasks 1. You may want to offer a mini-training at your site for teachers. 2. Forward reclassification forms to appropriate classroom or Language Arts/ELD teacher. 3. Have teacher complete the Teacher Evaluation section, indicate which assessment criteria are met, and sign. 4. Facilitate parent participation through personal visit to the site/phone call/attempt to contact, and document.

13. Reclassification, Wave 1-AEL Contact Tasks 4. Forward forms to site administrator for signature. 5. Please check completed forms! Are scores included? Do they meet criteria? Did everyone sign? 6. Forward all completed forms for approval to Nick Chitwood at the District Office by October 17th at the latest to avoid CELDT. Forms will still be accepted after this date, but not processed in time.

14. Reclassification, Wave 1 – AEL Department Responsibilities Once Reclassification forms are received by Nick: 1. Forms for students meeting criteria will be signed, scanned to the District file, and then sent back to the school site. 2. AEL contact will file this form in the student’s yellow AEL file, behind the Reclassification tab. This is a compliance item. 3. Student designation in Aeries will be changed from EL to R-FEP by the AEL/SS department. 4. Reclassifications initiated by the site that do NOT meet criteria will not be approved.

15. LTEL and R-FEP Monitoring Why are we monitoring the progress of Long-Term Academic English learners (those in the program 5 or + years) and R-FEP students? 1. Compliance requires that Academic English Learners be monitored regularly and that appropriate interventions, or a Catch-up plan, be implemented to ensure that students meet benchmarks. 2. Compliance requires that R-FEP students be monitored for two years after reclassification to ensure that students continue to meet benchmarks, and are successful. 3. It is the right thing to do for our students.

16. Fall Monitoring ensures that… Teachers know who their Academic English Learners are in their classroom/s Teachers understand where each Academic English Learner is on the process toward reclassification Teachers determine how to better meet the individual needs of their Academic English Learners

17. 1 st Step to Monitoring – The Catch- Up Plan In order to assist teachers in developing individual intervention plans for struggling students, the district requires that: each site create their own site-specific “Catch-Up Plan” each plan lists instructional intervention strategies that can be provided during the day and strategies that are available outside the school day, at that particular campus. LOOK AT YOUR PLAN FROM LAST YEAR! *

18. 1 st Step to Monitoring – The Catch- Up Plan Interventions must be differentiated for: Beginning-level AELs or newcomers AELs not moving up a CELDT level Long Term AELs not meeting CELDT and CST reclassification criteria Long Term AELs meeting CELDT reclassification criteria, but not meeting CST ELA criteria Struggling R-FEPS

19. 1 st Step to Monitoring – The Catch- Up Plan The district provides a sample “Catch-Up Plan” for reference on Haiku – Academic English Learners - LTEL and R-FEP Monitoring. Site Catch-Up Plans will be submitted electronically to Haiku – ELAC/Compliance Upload page - each fall.

20. ELAC News This year, the ELAC contact: will be posting documents directly to the group ELAC Upload Haiku site page will still need to label documents with Site, Title, Language Will be asked NOT to change the format of the page Will need to carefully post to the proper site subpage

21. ELAC Reference Material Most recent Federal Program Monitoring document with ELAC requirements outlined is posted on Haiku: Academic English Learners / Student Support http://goo.gl/gDhn6Q Must be signed in to Google

22. ELAC Parent Training Suggested topic for this month Training regarding the roles and responsibilities of ELAC Powerpoint available on AEL/SS Haiku page

23. Haiku Academic English Learners/Student Support

24. School Site Council Upload Page Pick your grade level

25. Pick your Site Name Make sure to pick the arrow in order to see all relevant upload pages for your site

26. Choose a Page

27. Instructions for Uploading and Labeling of Files While blank, you can click on the blue text Once files have been uploaded, you can add more files by double clicking

28. Add More Files Click this to upload from your computer

29. ELAC Requirements Content Boxes

30. Compliance Upload Please keep this as up to date as possible These files will be essential to demonstrating compliance if Riverside Unified School District is selected for a Federal Program Monitoring review in the 15-16 school year

31. Marilou asks… If you have documents to upload from LAST YEAR… 1. Do NOT attempt to upload, as last year’s Upload Classes are Inactive. 2. Scan documents, GIVE THEM AN APPROPRIATE TITLE, and email to Marilou. 3. She will upload for you.

32. AEL Data Update Carmel Acosta-Cooper

33. Questions? Next meeting 10/20 Elementary 10/23 Secondary