1. Technical Support Team Meeting September 12-13, 2013 Clearwater, FL www.osymigrant.org

2. Agenda- September 12 Welcome and Introductions SOSOSY Consortium Update OSY Screener Update- Brenda Pessin (IL) Discussion of pre/post assessments and data collection Debrief from Training of Trainers and discussion of state training plans- TOT teams ID&R discussion- Erin Shea (VT) Instructional Technology and ACReS Online Course- Kelsey Williams (ID) Work Group focus time and action planning Create work group achievement summaries for State Steering Team Work Group Time Wrap-up www.osymigrant.org

3. TEAM NORMS 1. Be fully committed to the work and will demonstrate this commitment by meeting agreed upon deadlines, participating/attending meetings and calls until outcomes/goals are fully met. 2. Leave each meeting with tangible products/achievements synthesizing our meeting outcomes. 3. Use included reflection time to promote spontaneous, creative discussion www.osymigrant.org

4. Consortium States Alabama Colorado Florida Idaho Illinois Kansas Kentucky Massachusetts Minnesota Mississippi Nebraska New Hampshire New Jersey New York North Carolina Pennsylvania South Carolina Tennessee Vermont Wisconsin www.osymigrant.org

5. SOSOSY Partners Partner States Alaska Arkansas Georgia Maryland Missouri Montana Washington Partner Organizations National PASS Center National HEP/CAMP Association National Center for Farmworker Health Adult Learning Resource Center www.osymigrant.org

6. SOSOSY Objectives 90% of staff will report increased capacity to deliver SOSOSY services 25% more services will be delivered to OSY enrolled in programs leading to graduation and GED and/or services to meet identified education or career goals 25% more OSY that participate in SOSOSY instructional services will demonstrate a 20% gain between pre/post on content-based assessments. www.osymigrant.org

7. Expectations for Our Meeting Update TST about new materials, including ACReS online course Provide work groups with time to complete their assigned tasks Integrate the use of technology into the work of the TST Prepare work group achievement summaries for State Steering Team Discuss needs of Consortium in the future Provide feedback on OSY State Plan, SOSOSY Equity Review and CIG Collaboration Provide networking opportunities and technical assistance www.osymigrant.org

8. TST Work Groups 1. Training 2. Curriculum 3. ID&R Product Development (Previously Assessment Work Group) 4. Mentoring 5. Technology www.osymigrant.org

9. SOSOSY Updates TOT- Congratulations to all the trainers and the Training Work Group Pre/post assessments New curricular materials – Write Now ACReS online course www.osymigrant.org

10. OSY Screener – Brenda Pessin (IL) Revised Screening Tool (includes instructions, score sheet, and expanded tool) – provides more detailed instructions – separates the following components: administration instructions, score sheet, and instrument – includes optional screening for higher literacy levels (in English and Spanish) Video and Viewer Guide (shows students of various levels being screened for language proficiency) Pilot of Tool and Process www.osymigrant.org

11. Pre/Post Assessments Goal 3/Project Objective 3 Achievement gain by OSY in 20 Consortium states between pre- and post on content-based assessments Measurable Outcome(s)/Performance Measure(s): 3.1 An average of 25% more OSY that participate in SOSOSY instructional services will demonstrate an average 20% gain on content-based assessments between pre- and post-test. Expected Outcome: On average, 25% more OSY demonstrate gains between pre- and post on content-based assessments. Expected Student Gains: 20% average gain on content-based assessments between pre- and post. Baseline Data to Measure Progress: Baseline will be determined upon completion of SOSOSY content-based assessments in the spring of 2013 and again in the fall of 2014 in the 20 SOSOSY states. www.osymigrant.org

12. Data Reporting 2012-13 (baseline) Number of OSY participating in SOSOSY Number of OSY pre/post-tested Number of OSY making a gain Number of OSY making a gain of 20% or more www.osymigrant.org From the Director/Coordinator Survey: Question #4: Number of migrant OSY improving their skills on a SOSOSY content-based assessment.

13. Pre/Post Assessments What has been the response by service providers? What suggestions do you have in regard to the assessments? How would you rate the ease of administration? Suggestions? Data Collection? What does the data tell us so far? How are service providers using the data? www.osymigrant.org

14. TOT Debrief Thank you to Sonja Williams, Emily Hoffman, Kathleen Bibus, Brenda Meyer, and Jorge Echegaray State Training Plan discussion www.osymigrant.org

15. ID&R Discussion 1.7Develop SOSOSY ID&R strategies and materials ID&R Tip Sheet Field-based Recruiting Guide What is needed in terms of ID&R for the OSY population? www.osymigrant.org

16. ACReS Academic and Career Readiness Skills course developed by Kansas Online version – Kelsey Williams www.osymigrant.org

17. Work Group Focus Development of Work Group Summaries Update of action plans Your group’s 3 main goals for this meeting www.osymigrant.org

19. Agenda- September 13 Discussion and planning of CIG Coordinaton- Bob Lynch Colorado OSY Bundle- Brenda Meyer State OSY Plan- Feedback SOSOSY Equity Review Process report- Jennifer Almeda (SC) SOSOSY Continuous Improvement Process Finalize work group achievement summaries Group feedback and discussion Plan for State Steering Team meeting Finalize future meeting dates and location Wrap-up Meeting adjourns at 12 pm www.osymigrant.org

20. OSY Bundle Brenda Meyer Colorado’s use of the OSY profile and other data points Integrated into one data base www.osymigrant.org

21. Training Work Group Take-Aways 1. 2. 3. www.osymigrant.org

22. CIG Coordination Coordinate efforts among the 4 funded CIGs to maximize resources and help ensure that SOSOSY practices and products are widely disseminated www.osymigrant.org

23. Mentoring Work Group Take-Aways 1. 2. 3. www.osymigrant.org

25. State Context and Resources  What are the human and fiscal resources that are available to design and implement programs and services based on the identified needs of OSY?  Who are the local, regional, state, and federal collaborating partners that can bring resources to your programs and services for OSY?  What are the state initiatives that support programs and services to OSY? Professional Development  What professional development is needed to support programs and services to meet the needs of OSY in your state?  What are the professional development and technical assistance needs of administrators, instructors, recruiters, and others who provide services to OSY in your state?  What resources are needed for professional development to serve OSY? Service Delivery Planning  Based on the identified needs, what objectives/measurable program outcomes (MPOs) and strategies does your state employ? Or if you have MPOs in place for OSY, will you be revising them based on more recent data?  If MPOs for OSY are not included in your state’s SDP, what plans do you have for inclusion and what are the timelines? www.osymigrant.org

26. Curriculum Work Group Take-Aways 1. 2. 3. www.osymigrant.org

27. Equity Review Process- Jennifer Almeda (SC) Review all materials using an equity process to eliminate language or procedures that are exclusionary, put out guidelines to ensure equal educational opportunities and affirmative action for OSY, and follow the strategies put forth in the Federal guidance for Section 427 of GEPA www.osymigrant.org

28. ID&R Product Development Take-Aways 1. 2. 3. www.osymigrant.org

29. 1 The outcomes of SOSOSY are documented through monthly coordination meetings, twice a year steering team mtgs, at least 4 times/year TST and workgroup meetings/webinars, quarterly newsletters, and annual performance reports. 2 SOSOSY states collect and review OSY implementation, outcome, and demographic data during meetings, webinars, and in workgroups for the consortium as a whole and disaggregated by state. 3 Based on the data, the implementation features of SOSOSY are reviewed to determine fidelity of implementation. Where implementation is not faithful, adjustments to the program are made. 4 The results of the continuous improvement model are used to design and implement professional development to increase staff effectiveness to serve OSY and carry out SOSOSY activities. Continuous Improvement Process

30. Technology Work Group Take-Aways 1. 2. 3. www.osymigrant.org

31. Consortium Needs Possible year 3 of SOSOSY What are the needs of the Consortium now and in the future? www.osymigrant.org

32. Next Steps Director/Coordinator Survey due September 20 State OSY Aggregate Profile data due September 30 Next TST meeting: – January 14-15 – Spring meeting? www.osymigrant.org