1. SunGuide SM Software Development Project Status Meeting December 7, 2004

2. December 7, 2004SunGuide Status Meeting 2 Agenda TimeItem Lead 1:00 – 1:05Introductions Liang Hsia 1:05 – 1:15License Updates: - TxDOT and FDOT - Lee County - TransGuide - SwRI/FDOT Modification - WSDOT TOU - GDT - MDX JPA - Oracle Liang Hsia 1:15 – 1:25TMC and Software Deployment Schedule Updates D1 D2 D3 D4 D5 D6 D7 MDX Turnpike Enterprise Lee County 1:25 – 1:45Project Status Report Steve Dellenback 1:45 – 1:50Canoga Device Driver Update Steve Dellenback 1:50 – 2:00Software Deployment Process Steve Dellenback 2:00 – 2:05Web Server Prototype Screens Steve Dellenback / Robert Heller 2:05 – 2:10Emergency Evacuation Prototype Screens Steve Dellenback / Robert Heller 2:10– 2:15Open Discussion / Action Item Summary All

3. December 7, 2004SunGuide Status Meeting 3 Introductions

4. December 7, 2004SunGuide Status Meeting 4 Agenda TimeItem Lead 1:00 – 1:05Introductions Liang Hsia 1:05 – 1:15License Updates: - TxDOT and FDOT - Lee County - TransGuide - SwRI/FDOT Modification - WSDOT TOU - GDT - MDX JPA - Oracle Liang Hsia 1:15 – 1:25TMC and Software Deployment Schedule Updates D1 D2 D3 D4 D5 D6 D7 MDX Turnpike Enterprise Lee County 1:25 – 1:45Project Status Report Steve Dellenback 1:45 – 1:50Canoga Device Driver Update Steve Dellenback 1:50 – 2:00Software Deployment Process Steve Dellenback 2:00 – 2:05Web Server Prototype Screens Steve Dellenback / Robert Heller 2:05 – 2:10Emergency Evacuation Prototype Screens Steve Dellenback / Robert Heller 2:10– 2:15Open Discussion / Action Item Summary All

5. December 7, 2004SunGuide Status Meeting 5 License Updates SwRI / FDOT Sublicense –License executed on August 29, 2003 before the contract started. –License updated on September 5, 2003 covering distribution source code to other Florida governmental entities. –TxDOT informed SwRI on January 22, 2004 that TransGuide software was on “hold”. –License amended on April 12, 2004 (to support District 2 and name change) –SwRI provided FDOT with draft language on September 10, 2004 to include other Florida government entities

6. December 7, 2004SunGuide Status Meeting 6 License Updates For a FDOT / TxDOT partnership to occur two things are needed: –MOU and License: FDOT provided TxDOT with comments and legal opinion on March 2, 2004 TxDOT provided FDOT with draft MOU and License on March 16, 2004 FDOT forwarded draft MOU & License to TxDOT on October 18, 2004 –TxDOT Software License (solves TransGuide license issue) TxDOT provided FDOT with a license on June 30, 2004 (included previous FDOT requests for content). FDOT signed license on August 10, 2004. TxDOT acknowledged the receiving of the FDOT signed license on August 23, 2004. TxDOT signed license on August 30, 2004 and sent to FDOT on September 20, 2003. FDOT Requested TransGuide software on October 4, 2004. FDOT Received TransGuide software on October 19, 2004.

7. December 7, 2004SunGuide Status Meeting 7 License Updates - continued FDOT / WsDOT Term of Use (TOU): –WsDOT provided FDOT with standard TOU on February 11, 2004. –FDOT provided recommendation on to WsDOT on March 13, 2004. –FDOT provided comments to the WsDOT’s Office of General Counsel’s August 21, 2004. –WsDOT began working on FDOT’s comments on August 26, 2004. –FDOT requested status on September 14, 2004, October 7, 2004 and November 5, 2004. –FDOT & WsDOT attorneys and project managers had teleconference on November 30, 2004.

8. December 7, 2004SunGuide Status Meeting 8 License Updates - continued FDOT / MDX Joint Program Agreement (JPA) –FDOT provided MDX with preliminary JPA on December 3, 2003. –MDX provided FDOT with draft final JPA on June 23, 2004. –FDOT worked on Locally Funded Agreement and MDX JPA. –FDOT forwarded updated JPA and sublicense to MDX on October 26, 2004 –MDX concerned about software support, FDOT developed a draft software support requirements.

9. December 7, 2004SunGuide Status Meeting 9 License Updates - continued SwRI / FDOT / Lee County Sublicense –Lee County provided FDOT with official letter for participation on July 27, 2004 –FDOT and SwRI started documentation preparation on July 30, 2004 –SwRI provided FDOT with draft language on September 10, 2004 –FDOT forwarded sublicense to Lee County on October 26, 2004 FDOT issued iFlorida Data Collection Process (DCP) notice to proceed on September 8, 2004. GDT License: –System Planning Office and Office of Information Systems are finalizing the license agreement on September 14, 2004. –Kevin Thibault approved the $130,000 GDT Procurement on October 19, 2004

10. December 7, 2004SunGuide Status Meeting 10 License Updates - Oracle continued Transportation Management CenterDate RequiredOIS Licensed ProcessorCurrent License Duration District 1 Ft. Myers RTMCSun 12/31/06 District 1 Sarasota RTMCSat 12/31/11 District 2 Jacksonville RTMCSun 12/31/06210/3/03 to 10/3/08 District 3 Pensacola RTMCMon 12/31/07 District 3 Tallahassee RTMCWed 12/31/08 District 4 Ft. Lauderdale RTMCMon 1/31/05210/3/03 to 10/3/08 District 4 West Palm RTMCMon 12/31/12 District 5 Orlando RTMCMon 12/31/074 Required with RAC in December 2004 for iFlorida District 6 Miami RTMCThu 6/30/05210/3/03 to 10/3/08 District 7 Tampa RTMCSun 4/30/06210/3/03 to 10/3/08 Lee County RTMCSat 12/31/05 Miami-Dade Expressway RTMCThu 6/30/05 Statewide TMC & Testing LabTue 5/31/05210/3/03 to 10/3/08 Turnpike Pompano RTMCMon 12/31/12 Turnpike Turkey Lake RTMCMon 12/31/12

11. December 7, 2004SunGuide Status Meeting 11 Agenda TimeItem Lead 1:00 – 1:05Introductions Liang Hsia 1:05 – 1:15License Updates: - TxDOT and FDOT - Lee County - TransGuide - SwRI/FDOT Modification - WSDOT TOU - GDT - MDX JPA - Oracle Liang Hsia 1:15 – 1:25TMC and Software Deployment Schedule Updates D1 D2 D3 D4 D5 D6 D7 MDX Turnpike Enterprise Lee County 1:25 – 1:45Project Status Report Steve Dellenback 1:45 – 1:50Canoga Device Driver Update Steve Dellenback 1:50 – 2:00Software Deployment Process Steve Dellenback 2:00 – 2:05Web Server Prototype Screens Steve Dellenback / Robert Heller 2:05 – 2:10Emergency Evacuation Prototype Screens Steve Dellenback / Robert Heller 2:10– 2:15Open Discussion / Action Item Summary All

12. December 7, 2004SunGuide Status Meeting 12 Reports by Deployment and Possible Integration Schedule District 4 District 6 MDX District 7 District 1 Lee County District 2 District 5 District 3 Turnpike Enterprise

13. December 7, 2004SunGuide Status Meeting 13 District 4 Milestone Demonstration

14. December 7, 2004SunGuide Status Meeting 14 District 4 Schedule September 2004 District 4 moves equipment to new TMC October 12, 2004 SunGuide SM Software Team performs Milestone Demonstration December 2004 I95/I595 Video Monitoring Project Starts. December 2004 SunGuide SM Software Team provides TMC operators with software training

15. December 7, 2004SunGuide Status Meeting 15 District 4 Schedule January 2005SunGuide SM Software Team sets up the District 4 software January 2005 District 4 TMC Grand Opening January 2005 Complete I 95/I 595 Video Monitoring and Detector System

16. December 7, 2004SunGuide Status Meeting 16 District 6 RTMC

17. December 7, 2004SunGuide Status Meeting 17 District 6 Schedule June 25, 2004New TMC Grand Opening April 2005Ramp metering subsystem to be installed and tested June 2005SunGuide SM Software Release 2 deployment includes Ramp metering system July 2005I-95 Package B project completion

18. December 7, 2004SunGuide Status Meeting 18 MDX Schedule April 7, 2003MDX sent letter to ITS Office about participating in SunGuide SM Project April 25, 2003FDOT Responded, Welcoming MDX’s participation December 3, 2003FDOT provided MDX with a draft Joint Program Agreement June 2005 SunGuide SM Software Release 2 deployment at MDX October 2005 MDX TMC Operational

19. December 7, 2004SunGuide Status Meeting 19 District 7 RTMC November 2005Building Construction Finish SunGuide April 2006SunGuide SM Software Deployment

20. December 7, 2004SunGuide Status Meeting 20 District 2 RTMC FY 2004I-95 N ITS Improvement FY 2006SunGuide Deployment (Tentative) FY 2004I-95 N ITS Improvement FY 2006SunGuide SM Deployment (Tentative)

21. December 7, 2004SunGuide Status Meeting 21 District 5 RTMC FY 2004 Orlando RTMC retrofit and upgrade September 8, 2004 - iFlorida Data Collection Process December 2005 FY 2004-2005 iFlorida C2C between Districts 2 and 5

22. December 7, 2004SunGuide Status Meeting 22 Turnpike RTMC

23. December 7, 2004SunGuide Status Meeting 23 Turnpike Schedule March 2004SunNav 1.1 Test April 2004SunNav 1.2 Development June 2005 Observe D 4, D 6, & MDX C2C Deployment

24. December 7, 2004SunGuide Status Meeting 24 District 1 May 2005 I-75 Safety Barrier System upgrade December 2006 SunGuide Deployment at Ft. Myers RTMC FY 2011 (2005) Sarasota RTMC December 2006 SunGuide SM Deployment at Ft. Myers RTMC FY 2011 (2005) Sarasota RTMC

25. December 7, 2004SunGuide Status Meeting 25 District 3 FY 2007 Pensacola RTMC FY 2008 Tallahassee RTMC

26. December 7, 2004SunGuide Status Meeting 26 Lee County Bridge Incident Management July 27, 2004 Lee County Public Works sent letter to FDOT indicating Lee County’s participation in SunGuide Software Project

27. December 7, 2004SunGuide Status Meeting 27 C2C Schedule February 16, 2004SunGuide SM and C2C Project Team completed Interface Control Document (ICD) February 20, 2004SunGuide SM and C2C Project Coordination Teleconference March 9, 2004SunGuide SM & C2C Project Coordination Meeting June, 2005C2C deployment among Districts 4, 6, and MDX

28. December 7, 2004SunGuide Status Meeting 28 Agenda TimeItem Lead 1:00 – 1:05Introductions Liang Hsia 1:05 – 1:15License Updates: - TxDOT and FDOT - Lee County - TransGuide - SwRI/FDOT Modification - WSDOT TOU - GDT - MDX JPA - Oracle Liang Hsia 1:15 – 1:25TMC and Software Deployment Schedule Updates D1 D2 D3 D4 D5 D6 D7 MDX Turnpike Enterprise Lee County 1:25 – 1:45Project Status Report Steve Dellenback 1:45 – 1:50Canoga Device Driver Update Steve Dellenback 1:50 – 2:00Software Deployment Process Steve Dellenback 2:00 – 2:05Web Server Prototype Screens Steve Dellenback / Robert Heller 2:05 – 2:10Emergency Evacuation Prototype Screens Steve Dellenback / Robert Heller 2:10– 2:15Open Discussion / Action Item Summary All

29. December 7, 2004SunGuide Status Meeting 29 Project Web Site http://sunguide.datasys.swri.edu

30. December 7, 2004SunGuide Status Meeting 30 Release-Oriented Development Approach

31. December 7, 2004SunGuide Status Meeting 31 Status of Release 1 Development Activities Efforts complete: –Core software framework: Database User administration Executive handler Status logger User interface Map Data Bus –DMS: General Subsystem NTCIP Florida MIB driver Mark IV version 2.5 driver –CCTV Control: General Subsystem NTCIP 1205 driver –Video Switching General Subsystem IP Video switching driver Efforts complete (continued): –Video Wall General Subsystem Barco/Argus video wall driver Traffic Detection, driver for: General Subsystem Bitrans B238-I4 driver RTMS (EIS and Wavetronix) driver Efforts still ongoing: –Incident Management: GUI Subsystem –Integration Testing –Documentation –Training Material

32. December 7, 2004SunGuide Status Meeting 32 Status of Release 2 Activities Ramp Metering: –Design completed –Initial GUI design completed –Coding in process Emergency Evacuation: –Screen prototypes developed –Design initiated Data Archive –Requirements refined –Design Completed –Development initiated Web Server –Requirements refined –Design initiated HAR –Requirements refined –Design initiated Center-to-Center –Requirements refined –Design initiated RWIS –Requirements refined –Design initiated Inventory and Maintenance –Requirements to be refined Optional Service: –iFlorida Data Collection Process (DCP)

33. December 7, 2004SunGuide Status Meeting 33 Deliverable Status SwRI waiting for FDOT comments: –Concept of Operations –Version Description Document –Software User’s Manual –Software Integration Case Procedures Future documents to be provided by SwRI: –Software Integration Case Procedures (final version) –Software User’s Manual (final version) –Software Design Document (final version) –District 4 Deployment Plan (draft and final version) All documents delivered to FDOT are available on the project web site. http://SunGuide.datasys.swri.edu

34. December 7, 2004SunGuide Status Meeting 34 Cost Status Release 1: –Budget amount: $3,925,789 –As of 11/19/04, ~$3,496,000 has been expended Release 2: –Budget amount: $2,601,310 –As of 11/19/04, ~$342,000 has been expended Adjustments: –Reductions (funds back to FDOT): Eliminating DTS Efforts: $75,009.71 Combining 2a and 2b: $66,827.29 (this includes a “training adjustment” to add classes) –Additions: iFlorida DCP Task: $64,531.00 Distinct 4 Message Rules: $30,854.32 Safety Barrier Subsystem: $146,992.90 (not yet in development)

35. December 7, 2004SunGuide Status Meeting 35 Spending Curve

36. December 7, 2004SunGuide Status Meeting 36 Schedule Status Current areas of concern: –Documents: None –Software: None Deployments: –District 4 tentatively scheduled for week of January 24, 2005 but this will likely be updated to meet District 4’s requirements

37. December 7, 2004SunGuide Status Meeting 37 Schedule Status – continued Last Reporting Period

38. December 7, 2004SunGuide Status Meeting 38 Schedule Status - continued Current Reporting Period

39. December 7, 2004SunGuide Status Meeting 39 Schedule Status - continued Integration/Testing: –Proceeding well –Continuing long term “endurance” testing “Factory” Acceptance Testing: –Week of January 10, 2005 in San Antonio Future status meetings that need to be scheduled: –January –February –March Future reviews that need to be scheduled: –Release 2 Software Design Review: sometime early 2005, will be held once other Release 1 and Release 2 enhancement requests are complete

40. December 7, 2004SunGuide Status Meeting 40 Agenda TimeItem Lead 1:00 – 1:05Introductions Liang Hsia 1:05 – 1:15License Updates: - TxDOT and FDOT - Lee County - TransGuide - SwRI/FDOT Modification - WSDOT TOU - GDT - MDX JPA - Oracle Liang Hsia 1:15 – 1:25TMC and Software Deployment Schedule Updates D1 D2 D3 D4 D5 D6 D7 MDX Turnpike Enterprise Lee County 1:25 – 1:45Project Status Report Steve Dellenback 1:45 – 1:50Canoga Device Driver Update Steve Dellenback 1:50 – 2:00Software Deployment Process Steve Dellenback 2:00 – 2:05Web Server Prototype Screens Steve Dellenback / Robert Heller 2:05 – 2:10Emergency Evacuation Prototype Screens Steve Dellenback / Robert Heller 2:10– 2:15Open Discussion / Action Item Summary All

41. December 7, 2004SunGuide Status Meeting 41 Canoga Loop Background Limitations of older 3M devices: must poll the device often (essentially every vehicle): –C822/C824 –C922/C924 (new version of the above) 3M has a newer product: –"Traffic Monitoring Card (TMC)“ - numbered as 942/944 –Provides the capability to establish a monitoring interval in the range of 1 second to 15 minutes 3M sent email to FDOT on 11/10/2004 indicating that 3M would upgrade all of MDX’s units to the “TMC” configuration SunGuide SM TSS driver will only support the TMC card

42. December 7, 2004SunGuide Status Meeting 42 Agenda TimeItem Lead 1:00 – 1:05Introductions Liang Hsia 1:05 – 1:15License Updates: - TxDOT and FDOT - Lee County - TransGuide - SwRI/FDOT Modification - WSDOT TOU - GDT - MDX JPA - Oracle Liang Hsia 1:15 – 1:25TMC and Software Deployment Schedule Updates D1 D2 D3 D4 D5 D6 D7 MDX Turnpike Enterprise Lee County 1:25 – 1:45Project Status Report Steve Dellenback 1:45 – 1:50Canoga Device Driver Update Steve Dellenback 1:50 – 2:00Software Deployment Process Steve Dellenback 2:00 – 2:05Web Server Prototype Screens Steve Dellenback / Robert Heller 2:05 – 2:10Emergency Evacuation Prototype Screens Steve Dellenback / Robert Heller 2:10– 2:15Open Discussion / Action Item Summary All

43. December 7, 2004SunGuide Status Meeting 43 Deployment Activities For each deployment, an “Implementation Plan” will be developed Deployment will take a significant amount of effort from the District During contract negotiations, FDOT greatly reduced installation costs to meet overall budget restrictions: –As proposed by SwRI: $1,059,993 –As approved by FDOT: $397,292

44. December 7, 2004SunGuide Status Meeting 44 FDOT Responsibilities Review SunGuide documentation: –SRS –VDD –SUM –Implementation Plan –Test procedures Computer/Network hardware: –Computer installation and setup, includes: Servers (Windows Server 2003, Service Releases, Oracle) Workstations (Windows XP, Service Releases, Adobe SVG) –Network installation and setup –Windows domain controller Devices –Device installation and setup (verify with vendor master software) –TCP/IP access to all devices (except dialup DMS devices) –Collect device configuration information (see device data collection slide) During installation (must be available throughout software installation – no distractions or other obligations) –Lead system administrator –Lead operator

45. December 7, 2004SunGuide Status Meeting 45 SunGuide SM Development Team Responsibilities Develop installation plan: Prior to software installation: –Verify computer setup and connectivity –Verify device connectivity Software installation –Install SunGuide SM software –Configure (this will require FDOT assistance): IIS (Web Server) SunGuide general configuration Device configuration (e.g. DMS, CCTV, Video Wall, IP-Video, TSS) Links configuration Lanes configuration Roadways configuration Cross Streets configuration Alternate Routes configuration Contacts configuration Resources Configuration –Test utilizing SunGuide SM testing documents Training –Provide training classes (3 classed defined) –Provide on-site support immediately after install

46. December 7, 2004SunGuide Status Meeting 46 Sample Device Forms: DMS

47. December 7, 2004SunGuide Status Meeting 47 SwRI Funded Deployment Activities (per BAFO) District 4 and District 6 installations: –Site survey –Develop implementation plan –One (1) week of installation on-site (2 staff) –One (1) week of acceptance testing on-site (2 staff) Others installations: –Site survey –Develop implementation plan –1 week of support on-site (1 staff) General Support Task –A support task exists for each FY through 6/2012 –Level of effort varies from 504 to 1,061 hours a FY

48. December 7, 2004SunGuide Status Meeting 48 Agenda TimeItem Lead 1:00 – 1:05Introductions Liang Hsia 1:05 – 1:15License Updates: - TxDOT and FDOT - Lee County - TransGuide - SwRI/FDOT Modification - WSDOT TOU - GDT - MDX JPA - Oracle Liang Hsia 1:15 – 1:25TMC and Software Deployment Schedule Updates D1 D2 D3 D4 D5 D6 D7 MDX Turnpike Enterprise Lee County 1:25 – 1:45Project Status Report Steve Dellenback 1:45 – 1:50Canoga Device Driver Update Steve Dellenback 1:50 – 2:00Software Deployment Process Steve Dellenback 2:00 – 2:05Web Server Prototype Screens Steve Dellenback / Robert Heller 2:05 – 2:10Emergency Evacuation Prototype Screens Steve Dellenback / Robert Heller 2:10– 2:15Open Discussion / Action Item Summary All

49. December 7, 2004SunGuide Status Meeting 49 Web Server Developing prototype screens –Using FDOT guidelines –Significant limitations: 600 pixel wide displays Reusing much of the SunGuide SM Operator map (SVG based map) on the web server

50. December 7, 2004SunGuide Status Meeting 50 Web Server: Initial Overview

51. December 7, 2004SunGuide Status Meeting 51 Web Server: Selecting a Region

52. December 7, 2004SunGuide Status Meeting 52 Web Server: Map Repositioning

53. December 7, 2004SunGuide Status Meeting 53 Web Server: Snapshots and DMS

54. December 7, 2004SunGuide Status Meeting 54 Web Server: Incident and DMS Data

55. December 7, 2004SunGuide Status Meeting 55 Web Server: Traffic Speed and Weather Data

56. December 7, 2004SunGuide Status Meeting 56 Agenda TimeItem Lead 1:00 – 1:05Introductions Liang Hsia 1:05 – 1:15License Updates: - TxDOT and FDOT - Lee County - TransGuide - SwRI/FDOT Modification - WSDOT TOU - GDT - MDX JPA - Oracle Liang Hsia 1:15 – 1:25TMC and Software Deployment Schedule Updates D1 D2 D3 D4 D5 D6 D7 MDX Turnpike Enterprise Lee County 1:25 – 1:45Project Status Report Steve Dellenback 1:45 – 1:50Canoga Device Driver Update Steve Dellenback 1:50 – 2:00Software Deployment Process Steve Dellenback 2:00 – 2:05Web Server Prototype Screens Steve Dellenback / Robert Heller 2:05 – 2:10Emergency Evacuation Prototype Screens Steve Dellenback / Robert Heller 2:10– 2:15Open Discussion / Action Item Summary All

57. December 7, 2004SunGuide Status Meeting 57 Emergency Evacuation: Web Site Design Concept Overview The EE Web site is separate from SunGuide travel conditions Web site The sites will have links to each other Only the data presentation is shown and not the data entry interface A separate administration interface will be part of the Web site

58. December 7, 2004SunGuide Status Meeting 58 Emergency Evacuation: Entry Screens

59. December 7, 2004SunGuide Status Meeting 59 Emergency Evacuation: Evacuation Zones

60. December 7, 2004SunGuide Status Meeting 60 Emergency Evacuation: Various Information

61. December 7, 2004SunGuide Status Meeting 61 Agenda TimeItem Lead 1:00 – 1:05Introductions Liang Hsia 1:05 – 1:15License Updates: - TxDOT and FDOT - Lee County - TransGuide - SwRI/FDOT Modification - WSDOT TOU - GDT - MDX JPA - Oracle Liang Hsia 1:15 – 1:25TMC and Software Deployment Schedule Updates D1 D2 D3 D4 D5 D6 D7 MDX Turnpike Enterprise Lee County 1:25 – 1:45Project Status Report Steve Dellenback 1:45 – 1:50Canoga Device Driver Update Steve Dellenback 1:50 – 2:00Software Deployment Process Steve Dellenback 2:00 – 2:05Web Server Prototype Screens Steve Dellenback / Robert Heller 2:05 – 2:10Emergency Evacuation Prototype Screens Steve Dellenback / Robert Heller 2:10– 2:15Open Discussion / Action Item Summary All

62. December 7, 2004SunGuide Status Meeting 62 Action Item Recap NumberPersonAction 56 57 58 59 60