1. Skills © Paradigm Publishing, Inc. 1

2. Skills © Paradigm Publishing, Inc. 2 Skills © Paradigm Publishing, Inc. 2 Integrating Programs Word, Excel, Access and PowerPoint 1.1Export Access Data to ExcelExport Access Data to Excel 1.2Export an Access Table to WordExport an Access Table to Word 1.3Import Data to a New TableImport Data to a New Table CHECKPOINT 1 1.4Export a PowerPoint Presentation to WordExport a PowerPoint Presentation to Word 1.5Export a Word Outline to a PowerPoint PresentationExport a Word Outline to a PowerPoint Presentation 1.6Link an Excel Chart with a Word Document and a PowerPoint PresentationLink an Excel Chart with a Word Document and a PowerPoint Presentation 1.7Edit a Linked ObjectEdit a Linked Object 1.8Embed a Word Table in a PowerPoint SlideEmbed a Word Table in a PowerPoint Slide 1.8Edit an Embedded ObjectEdit an Embedded Object CHECKPOINT 2 1.9Link Data to a New TableLink Data to a New Table 1.10Embed an Excel Worksheet into a Word DocumentEmbed an Excel Worksheet into a Word Document 1.11Edit an Embedded WorksheetEdit an Embedded Worksheet CHECKPOINT 3

3. Skills © Paradigm Publishing, Inc. 3 Export Access Data to Excel To export an Access table, form, or query to Excel: 1. Open the database. 2. Click the desired object in the Navigation pane. 3. Click the External Data tab. 4. Click the Excel button in the Export group. steps continued on next slide… Excel button

4. Skills © Paradigm Publishing, Inc. 4 Export Access Data to Excel…continued 5. At the Export – Excel Spreadsheet dialog box, click the Browse button. 6. At the File Save dialog box, navigate to the desired folder and then click the Save button. 7. Click the desired options at the Export – Excel Spreadsheet dialog box. 8. Click OK. Export – Excel Spreadsheet dialog box

5. Skills © Paradigm Publishing, Inc. 5 Export an Access Table to Word To export an Access table to Word: 1. Open the database. 2. Click the table in the Navigation pane. 3. Click the External Data tab. 4. Click the More button in the Export group and then click the Word option at the drop-down list. steps continued on next slide… Word option

6. Skills © Paradigm Publishing, Inc. 6 Export an Access Table to Word…continued 5. At the Export – RTF File dialog box, click the Browse button. 6. At the File Save dialog box, navigate to the desired folder and then click the Save button. 7. Click the desired options at the Export –RTF File dialog box. 8. Click OK. Export – RTF File dialog box

7. Skills © Paradigm Publishing, Inc. 7 Export an Access Table to Word…continued To change the orientation to landscape: 1. Click the Page Layout tab. 2. Click the Orientation button in the Page Setup group. 3. Click Landscape at the drop-down list. Orientation button

8. Skills © Paradigm Publishing, Inc. 8 Export an Access Table to Word…continued To AutoFit the contents of the table: 1. Click the Table Tools Layout tab. 2. Click the AutoFit button in the Cell Size group. 3. Click AutoFit Window at the drop-down list. AutoFit button

9. Skills © Paradigm Publishing, Inc. 9 Export an Access Table to Word…continued OptionAction AutoFit ContentsAdjusts table to accommodate the table text AutoFit WindowResizes table to fit within the window or browser; if browser changes size, table size automatically adjusts to fit within window Fixed Column WidthAdjusts each column to a fixed width using the current widths of the columns

10. Skills © Paradigm Publishing, Inc. 10 Import Data to a New Table To import data to a new table: 1. Open the database. 2. Click the table in the Navigation pane. 3. Click the External Data tab. 4. Click the Excel button in the Import & Link group. 5. At the Get External Data – Excel Spreadsheet dialog box, click the Browse button. steps continued on next slide… Get External Data – Excel Spreadsheet dialog box

11. Skills © Paradigm Publishing, Inc. 11 Import Data to a New Table…continued 6. At the File Open dialog box, navigate to the desired folder, then double-click the desired file. 7. At the first Import Spreadsheet Wizard dialog box, click the Next button. 8. At the second dialog box, insert a check mark in the First Row Contains Column Headings option and then click the Next button. steps continued on next slide… First Row Contains Column Headings option

12. Skills © Paradigm Publishing, Inc. 12 Import Data to a New Table…continued 9. At the third dialog box, click the Next button. 10. At the fourth dialog box, click the Choose my own primary key option and then click the Next button. 11. At the fifth dialog box, type in the Import to Table text box and then click the Finish button. 12. At the Get External Data - Excel Spreadsheet dialog box, click the Close button. Choose my own primary key option Import to Table text box

13. Skills © Paradigm Publishing, Inc. 13 Import Data to a New Table…continued  You can import data from another program into an Access table or you can link the data.  Choose the method depending on how you will use the data.  Consider linking an Excel file instead of importing if you want to keep data in an Excel worksheet but use Access to perform queries and create reports.

14. Skills © Paradigm Publishing, Inc. 14 CHECKPOINT 1 1)When you export an Access table to Word, this is the default file extension. a..docx b..accdb c..rtf d..txt 1)When you export an Access table to Word, this is the default file extension. a..docx b..accdb c..rtf d..txt 3)This table feature contains three options for adjusting table contents. a.AutoAdjust b.AutoFit c.AutoContents d.AutoTable 3)This table feature contains three options for adjusting table contents. a.AutoAdjust b.AutoFit c.AutoContents d.AutoTable 2)In Word, the orientation button is locate in this tab. a.Home b.Page Layout c.Insert d.View 2)In Word, the orientation button is locate in this tab. a.Home b.Page Layout c.Insert d.View 4)In Access, you can update linked data in this many directions. a.one b.two c.three d.four 4)In Access, you can update linked data in this many directions. a.one b.two c.three d.four Next Question Next Slide Answer

15. Skills © Paradigm Publishing, Inc. 15 Export a PowerPoint Presentation to Word To Export a PowerPoint Presentation to Word: 1. Open the PowerPoint presentation. 2. Click the File tab. 3. Click the Save & Send tab. 4. Click the Create Handouts option. 5. Click the Create Handouts button. steps continued on next slide… Create Handouts button

16. Skills © Paradigm Publishing, Inc. 16 Export a PowerPoint Presentation to Word…continued 6. Choose the desired options at the Send To Microsoft Word dialog box. 7. Click OK. Send To Microsoft Word dialog box

17. Skills © Paradigm Publishing, Inc. 17 Export a Word Outline to a PowerPoint Presentation To insert the Send to Microsoft PowerPoint button on the Quick Access Toolbar: 1. Click the Customize Quick Access Toolbar button. 2. Click More Commands to open the Word Options dialog box. 3. Click the down-pointing arrow at the right side of the Choose commands from list box. 4. Click All Commands. 5. Scroll down and double-click Send to Microsoft PowerPoint. 6. Click OK. Customize Quick Access Toolbar button Word Options dialog box

18. Skills © Paradigm Publishing, Inc. 18 Export a Word Outline to a PowerPoint Presentation…continued To send a Word outline to a PowerPoint presentation: 1. Open the Word document. 2. Click the Send to Microsoft PowerPoint button on the Quick Access toolbar. Send to Microsoft PowerPoint button

19. Skills © Paradigm Publishing, Inc. 19 Export a Word Outline to a PowerPoint Presentation…cont. To change a PowerPoint slide layout: 1. Make the desired slide active. 2. Click the Layout button in the Slides group in the Home tab. 3. Click the desired option at the drop-down list. Layout button

20. Skills © Paradigm Publishing, Inc. 20 Export a Word Outline to a PowerPoint Presentation…cont. To apply a design theme to the PowerPoint presentation: 1. Click the Design tab. 2. Click the More button at the right side of the Themes thumbnails. 3. Click the desired theme from the drop-down gallery of choices. themes

21. Skills © Paradigm Publishing, Inc. 21 Export a Word Outline to a PowerPoint Presentation…cont. To remove the Send to Microsoft PowerPoint button from the Quick Access toolbar: 1. Right-click the Send to Microsoft PowerPoint button on the Quick Access toolbar. 2. Click the Remove from Quick Access Toolbar option at the shortcut menu. Remove from Quick Access Toolbar option

22. Skills © Paradigm Publishing, Inc. 22 Link an Excel Chart with a Word Document and a PowerPoint Presentation  You can copy and link an object such as a table or chart to documents in other programs.  When an object is linked, the object exists in the source program but not as a separate object in the destination program.  Since the object is located only in the source program, changes made to the object in the source program are reflected in the destination program.

23. Skills © Paradigm Publishing, Inc. 23 Link an Excel Chart with a Word Document and a PowerPoint Presentation…continued To link an Excel chart with a Word document and a PowerPoint presentation: 1. Open Excel, Word, and PowerPoint and the desired files in each program. 2. Make Excel the active program. 3. Click the chart to select it. 4. Click the Copy button in the Clipboard group in the Home tab. steps continued on next slide… selected Excel chart

24. Skills © Paradigm Publishing, Inc. 24 Link an Excel Chart with a Word Document and a PowerPoint Presentation…continued 5. Click the Word button on the Taskbar. 6. Position the insertion point. 7. Click the Paste button arrow. 8. Click Paste Special at the drop-down list. 9. At the Paste Special dialog box, click the Paste link option, click the Microsoft Excel Chart Object option in the As list box, and then click OK. steps continued on next slide… Paste Special dialog box

25. Skills © Paradigm Publishing, Inc. 25 Link an Excel Chart with a Word Document and a PowerPoint Presentation…continued 10. Click the PowerPoint button on the Taskbar. 11. Make the desired slide active. 12. Click the Paste button arrow. 13. Click Paste Special. 14. At the Paste Special dialog box, click the Paste link option, make sure Microsoft Excel Chart Object is selected in the As list box, and then click OK. Paste link option

26. Skills © Paradigm Publishing, Inc. 26 Edit a Linked Object To edit a linked object: 1. Make the source program the active program. 2. Edit the source file as desired. 3. Save the source file. 4. Make the destination program the active program and open the destination file. 5. Notice that the linked object is automatically updated. Excel source file Word destination file

27. Skills © Paradigm Publishing, Inc. 27 Embed a Word Table in a PowerPoint Slide To embed a Word table in a PowerPoint presentation: 1. Open Word and open the file containing the table to embed. 2. Click in a cell in the table. 3. Click the Table Tools Layout tab. 4. Click the Select button in the Table group and then click Select Table at the drop-down list. 5. Click the Copy button. steps continued on next slide… Select button

28. Skills © Paradigm Publishing, Inc. 28 Embed a Word Table in a PowerPoint Slide…continued 6. Open PowerPoint and open the file into which object will be embedded. 7. Click Paste button arrow and then click Paste Special. 8. At the Paste Special dialog box, click object in As list box. 9. Click OK. As list box

29. Skills © Paradigm Publishing, Inc. 29 Edit an Embedded Object To edit an embedded object: 1. Open the file containing the embedded object. 2. Double-click the object. 3. Make the desired edits. 4. Click outside the object. embedded Word table

30. Skills © Paradigm Publishing, Inc. 30 CHECKPOINT 2 1)In PowerPoint, click this tab to access the Save & Send tab. a.Insert b.Home c.File d.View 1)In PowerPoint, click this tab to access the Save & Send tab. a.Insert b.Home c.File d.View 3)You can also link an object in Word using options at this dialog box. a.Links b.Object c.Connect d.Alternate 3)You can also link an object in Word using options at this dialog box. a.Links b.Object c.Connect d.Alternate 2)When copying or linking, the original program is called this. a.destination b.source c.master d.template 2)When copying or linking, the original program is called this. a.destination b.source c.master d.template 4)To edit an embedded object, do this to the embedded object. a.double-click b.single-click c.right-click d.drag 4)To edit an embedded object, do this to the embedded object. a.double-click b.single-click c.right-click d.drag Next Question Next Slide Answer

31. Skills © Paradigm Publishing, Inc. 31 Link Data to a New Table To link data to a new table: 1. Open the database. 2. Click the table in the Navigation pane. 3. Click the External Data tab. 4. Click the Excel button in the Import & Link group. 5. At the Get External Data – Excel Spreadsheet dialog box, click the Browse button. steps continued on next slide… Browse button

32. Skills © Paradigm Publishing, Inc. 32 Link Data to a New Table…continued 6. At the File Open dialog box, navigate to the desired folder and then double-click the desired file. 7. Click the Link to the data source by creating a linked table option at the Get External Data - Excel Spreadsheet dialog box. 8. Click OK. steps continued on next slide… Link to the data source by creating a linked table option

33. Skills © Paradigm Publishing, Inc. 33 Link Data to a New Table…continued 9. At the first Link Spreadsheet Wizard dialog box, click the Next button. 10. At the second dialog box, make sure the First Row Contains Column Headings option contains a check mark and then click the Next button. 11. At the third dialog box, type in the Linked Table Name text box and then click the Finish button. 12. Click OK. Linked Table Name text box

34. Skills © Paradigm Publishing, Inc. 34 Link Data to a New Table…continued  To delete the link to a table, open the database and then click the table in the Navigation pane.  Click the Home tab and then click the Delete button in the Records group.  At the question asking if you want to remove the link to the table, click Yes.  Access deletes the link and removes the table’s name from the Navigation pane.

35. Skills © Paradigm Publishing, Inc. 35 Embed an Excel Worksheet into a Word Document  You can copy an object between documents in a program, link an object, or embed an object.  A linked object resides in the source program but not as a separate object in the destination program.  An embedded object resides in the document in the source program as well as the destination program.  If a change is made to an embedded object at the source program, the change is not made to the object in the destination program.

36. Skills © Paradigm Publishing, Inc. 36 Embed an Excel Worksheet into a Word Document…continued To embed an Excel worksheet into a Word document: 1. Open Word and Excel and the desired documents. 2. Make Excel the active program and select the desired chart to link. 3. Click the Copy button in the Clipboard group in the Home tab. 4. Click the Word button on the Taskbar. steps continued on next slide… Copy button

37. Skills © Paradigm Publishing, Inc. 37 Embed an Excel Worksheet into a Word Document…continued 5. Click the Paste button arrow and click Paste Special. 6. Click the Microsoft Excel Worksheet Object in the As list box. 7. Click OK. Paste Special dialog box

38. Skills © Paradigm Publishing, Inc. 38 Embed an Excel Worksheet into a Word Document…continued To embed an object from an existing file: 1. In the source program document, position the insertion point where you want the object embedded. 2. Click the Object button in the Text group. 3. At the Object dialog box with the Create from File tab selected, type the desired file name in the File name text box or click the Browse button and then select the desired file from the appropriate folder. Object dialog box

39. Skills © Paradigm Publishing, Inc. 39 Edit an Embedded Worksheet To edit an embedded object: 1. In the source program, double-click the embedded object. 2. Make the desired edits. 3. Click outside the object. embedded object

40. Skills © Paradigm Publishing, Inc. 40 Edit an Embedded Worksheet…continued  If you double-click a linked or embedded object and a message appears telling you that the source file or source program cannot be opened, consider the following troubleshooting options:  Make sure the source program is installed on your computer.  If the source program is not installed, convert the object to the file format of a program that is installed.  Try closing other programs to free memory and make sure you have enough memory to run the source program.  Make sure the source program does not have any dialog boxes open. If it is a linked object, make sure someone else is not working in the source file.

41. Skills © Paradigm Publishing, Inc. 41 CHECKPOINT 3 1)Access uses these to represent linked tables and tables that are stored in the current database. a.tabs b.groups c.icons d.combination 1)Access uses these to represent linked tables and tables that are stored in the current database. a.tabs b.groups c.icons d.combination 3)This object resides in the source program but not as a separate object in the destination program. a.embedded b.linked c.moved d.duplicated 3)This object resides in the source program but not as a separate object in the destination program. a.embedded b.linked c.moved d.duplicated 2)In Access, the Delete button to delete a table is located in this tab. a.File b.Home c.Insert d.Page Layout 2)In Access, the Delete button to delete a table is located in this tab. a.File b.Home c.Insert d.Page Layout 4)This object resides in the document in the source program as well as the destination program. a.embedded b.linked c.moved d.duplicated 4)This object resides in the document in the source program as well as the destination program. a.embedded b.linked c.moved d.duplicated Next Question Next Slide Answer