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New ISO Standards Transition Workshop (Auditors) ISO 14001:2015.

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Presentation on theme: "New ISO Standards Transition Workshop (Auditors) ISO 14001:2015."— Presentation transcript:

1 New ISO Standards Transition Workshop (Auditors) ISO 14001:2015

2 What has changed? new concepts are considered - more risk based thinking a new common ISO format has been developed for use across all Management System Standards a significant re-ordering of the key clauses.

3 What else? Strategic Environmental Management ▫ increased emphasis on strategic planning ▫ new requirement to understand the organisation’s context ▫ aim to identify and leverage opportunities for the benefit of both the organisation and the environment ▫ issues or changing circumstances related to the needs and expectations of interested parties and local, regional or global environmental conditions that can affect, or be affected by, the organisation ▫ if identified as a priority, actions to mitigate adverse risk or exploit beneficial opportunities are integrated in the operational planning of EMS. 2015 – Annex A

4 And more……. Leadership ▫ a new clause that assigns specific responsibilities for those in leadership roles to promote environmental management Protecting the environment ▫ expectation on organisations has been expanded to commit to proactive initiatives to protect the environment from harm and degradation, consistent with the context of the organisation ▫ ‘protect the environment’ is not defined but it notes that it can include prevention of pollution, sustainable resource use, climate change mitigation and adaptation, protection of biodiversity and ecosystems, etc... 2015 – Annex A

5 And more………. Environmental performance ▫ emphasis with regard to continual improvement now improving environmental performance ▫ Note - consistent with the organisation’s policy commitments Life-cycle thinking ▫ need to extend control and influence to the environmental impacts associated with product use and end-of-life treatment or disposal ▫ Note - does not imply a requirement to do a life cycle assessment. 2015 – Annex A

6 And more! Communication ▫ must develop communications strategy with equal emphasis on external and internal communication ▫ requirement to communicate consistent and reliable information ▫ establish mechanisms for persons working under the organisation's control to make suggestions on improving the EMS ▫ Note - the organisation decides whether to communicate externally but it must consider regulatory requirements and expectations of interested parties Documentation ▫ term ‘documented information’ instead of ‘documents’ and ‘records’ ▫ flexibility to determine when ‘procedures’ are needed. 2015 – Annex A

7 High Level Structure the new standard adopts the high-level structure and terminology of Annex SL (used for the development of all new ISO standards) High Level Structure - identical core text and common terms and core definitions for use in all Management System Standards: ▫ purpose - enhance the consistency and alignment of different management system standards ▫ organisations that integrate multiple standards (eg QMS, EMS, OHS) will see the most benefit ▫ uses simplified language and writing styles to aid understanding and consistent interpretations of requirements.

8 Common structure for MSS Introduction 1.Scope 2.Normative references 3.Terms and definitions 4.Context of the organisation 5.Leadership 6.Planning 7.Support 8.Operation 9.Performance evaluation 10.Improvement.

9 Clause structure (4-6) 4. Context of the organisation ▫ Understanding the organisation and its context ▫ Understanding the needs and expectations of interested parties ▫ Determining the scope of the XXX management system ▫ XXX management system 5. Leadership ▫ Leadership and commitment ▫ Policy ▫ Organisational roles, responsibilities and authorities 6. Planning ▫ Actions to address risks and opportunities ▫ Objectives and plans to achieve them.

10 Clause structure (7-10) 7. Support ▫ Resources ▫ Competence ▫ Awareness ▫ Communication ▫ Documented information 8. Operation ▫ Operational planning and control 9. Performance evaluation ▫ Monitoring, measurement, analysis and evaluation ▫ Internal audit ▫ Management review 10. Improvement ▫ Nonconformity and corrective action ▫ Continual improvement.

11 ISO 14004??? Environmental management systems - General guidelines on principles, systems and support techniques currently ISO DIS 14004 expected late 2015.

12 ISO 14001:2015 Environmental management systems – Requirements with guidance for use.

13 Introduction 0.1 Background 0.2 Aim of an environmental management system 0.3 Success factors 0.4 PDCA model 0.5 Contents Introduces the rationale for the Standard - more formally structured. 2004 – Introduction

14 0.1 Background sustainable development is achieved by balancing the environment, society and the economy systemic approach to environmental management is becoming the norm. 2004 – Introduction

15 0.2 Aim of an EMS 2004 – Introduction aim of the Standard is to provide a framework to protect the environment systemic approach to: ▫ preventing or mitigating adverse environmental impacts ▫ mitigating potential adverse environmental conditions ▫ meeting compliance obligations ▫ enhancing environmental performance ▫ life cycle perspective for products and services ▫ achieving financial and operational benefits ▫ communicating to interested parties.

16 0.3 Success factors success of an EMS depends on commitment from top management and all levels of the organisation application of ISO 14001 can differ due to context of the organisation EMS may vary depending on: ▫ context of the organisation ▫ scope of EMS ▫ compliance obligations ▫ nature of activities, products and services ▫ including environmental and associated environmental impacts. 2004 –No Equivalent clause

17 0.4 Plan-Do-Check-Act model 2004 – Introduction

18 0.5 Contents of this International Standard ISO 14001: 2015 conforms to the high level structure (identical core text and common terms with core definitions) facilitates integrating multiple systems embraces risk based thinking. 2004 – clause 1

19 Section 1 - Scope minor change applicable to any organisation does not state specific environmental performance criteria. 2004 – clauses 1.1 & 1.2

20 Section 2 – Normative references nil! maintains clause numbering consistency. 2004 – clause 2

21 Section 3 – Terms and Definitions 2004 – clause 3 environmental aspect – element of an organisation’s activities, products or services that interacts or can interact with the environment – the activity environmental impact – change to the environment (adverse or beneficial), wholly or partly resulting from the organisation’s environmental aspects – potential change or harm.

22 Some more terms environmental performance – performance related to the management of environmental aspects life cycle – consecutive and interlinked stages of a product (or service) system, from raw material acquisition or generation from natural resources to final disposal. 2004 – clause 3

23 Section 4 – Context of the organisation 2004 – No direct equivalent

24 Section 4 – Context of the Organisation 4.1 Understanding the organisation and its context 4.2 Understanding the needs and expectations of interested parties 4.3 Determining the scope of the environmental management system 4.4 Environmental management system this is a new clause and provides a key insight into the organisation What constitutes the organisation’s environmental management system. 2004 – No direct equivalent

25 Section 4 – Context of the organisation 4.1 Understanding the organisation and its context 4.2 Understanding the needs and expectations of interested parties 4.3 Determining the scope of the environmental management system 4.4 environmental management system and its processes determine external and internal issues relevant to the EMS including possible environmental conditions. 2004 – No direct equivalent

26 Section 4 – Context of the organisation 4.1 Understanding the organisation and list context 4.2 Understanding the needs and expectations of interested parties 4.3 Determining the scope of the environmental management system 4.4 Environmental management system determine interested parties relevant to the EMS determine their needs and expectations which ones are compliance obligations. 2004 – No direct equivalent

27 Section 4 – Context of the organisation 4.1 Understanding the organisation and list context 4.2 Understanding the needs and expectations of interested parties 4.3 Determining the scope of the environmental management system 4.4 Environmental management system establish scope by determining boundaries and applicability of the EMS consider external/internal issues, compliance obligations, function and physical boundaries, activities, products and services, ability to control scope must be documented and available to interested parties. 2004 – clause 4.1

28 Section 4 – Context of the organisation 4.1 Understanding the organisation and list context 4.2 Understanding the needs and expectations of interested parties 4.3 Determining the scope of the environmental management system 4.4 Environmental management system same as previous version but introduces interactions between processes EMS must include external/internal issues and compliance obligations. 2004 – clause 4.1

29 Section 5 - Leadership 2004 – No direct equivalent

30 Section 5 - Leadership 5.1 Leadership an commitment 5.2 Environmental policy 5.3 Organisational roles, responsibilities and authorities top management to now have a greater involvement in the EMS What is required by top management.

31 Section 5 - Leadership 5.1 Leadership and commitment 5.2 Environmental policy 5.3 Organisational roles, responsibilities and authorities new clause must take accountability for the EMS’ effectiveness ensure environmental policy and environmental objectives are established ensure EMS is integrated into business processes ensure resources are available; 2004 – No direct equivalent

32 Section 5 - Leadership 5.1 Leadership and commitment…cont 5.2 Environmental policy 5.3 Organisational roles, responsibilities and authorities communicate importance of effective EMS and conformance ensure EMS achieves outcomes support contribution of EMS effectiveness promote continual improvement support other management to demonstrate leadership. 2004 – No direct equivalent

33 Section 5 – Leadership 5.1 Leadership and commitment 5.2 Environmental policy 5.3 Organisational roles, responsibilities and authorities same as previous version removes confusion about previous version sub-clauses e, f, g being included in the actual policy. 2004 – clause 4.2

34 Section 5 – Leadership 5.1 Leadership and commitment 5.2 Environmental policy 5.3 Organisational roles, responsibilities and authorities removes resources (now at Clause 5.1) no requirement for a specific management representative however those duties must be assigned. 2004 – clause 4.4.1

35 Section 6 – Planning 2004 – clause 4.3

36 Section 6 - Planning 6.1 Actions to address and opportunities 6.2 environmental objectives and planning to achieve them introduces risk based approach to planning addresses environmental aspects, environmental impacts, compliance obligations & environmental objectives How environmental management is planned. 2004 – Clause 4.3

37 Section 6 – Planning 6.1 Actions to address risks and opportunities 6.1.1 General 6.1.2 Environmental aspects 6.1.3 Compliance obligations 6.1.4 Planning action when planning, must consider external/internal issues and interested parties and scope of EMS determine the risks related to environmental aspects, compliance obligations and other issues assurance that EMS can work, prevent undesired effects and achieve continual improvement must document risks and processes considered important. 2004 – No direct equivalent

38 Section 6 – Planning 6.1 Actions to address risks and opportunities 6.1.1 General 6.1.2 Environmental aspects 6.1.3 Compliance obligations 6.1.4 Planning action enhances previous Clause 4.3.1 requires criteria for significant environmental aspects to be established environmental aspects must be communicated within the organisation environmental aspects and associated environmental impacts must be documented. 2004 – Clause 4.3.1

39 Section 6 – Planning 6.1 Actions to address risks and opportunities 6.1.1 General 6.1.2 Environmental aspects 6.1.3 Compliance obligations 6.1.4 Planning action very similar to previous Clause 4.3.2 “compliance obligations” in lieu of legal and other requirements compliance obligations must be documented. 2004 – Clause 4.3.1

40 Section 6 – Planning 6.1 Actions to address risks and opportunities 6.1.1 General 6.1.2 Environmental aspects 6.1.3 Compliance obligations 6.1.4 Planning action new clause organisations must plan to take action to address significant environmental aspects, compliance obligations and risks/opportunities must also plan to implement actions into the EMS and evaluate effectiveness of the actions. 2004 – Clause 4.3.1

41 Section 6 – Planning 6.1 Actions to address risks and opportunities 6.2 Environmental objectives and planning to achieve them 6.2.1 Environmental objectives 6.2.2 Planning actions to achieve environmental objectives similar to previous Clause 4.3.3 only really requires objectives for significant environmental aspects and associated compliance obligations environment objectives must be updated they must be documented. 2004 – clause 4.3.3

42 Section 6 – Planning 6.1 Actions to address risks and opportunities 6.2 Environmental objectives and planning to achieve them 6.2.1 Environmental objectives 6.2.2 Planning actions to achieve environmental objectives similar to previous Clause 4.3.3 requires planning to determine what, how, who, when, how the objectives will be monitored and how the results will be evaluated must consider how environmental objectives can be integrated into the organisations processes. 2004 – clause 4.3.3

43 Section 7 - Support 2004 – clause 4.4

44 Section 7 - Support 7.1 Resources 7.2 Competence 7.3 Awareness 7.4 Communication 7.5 Documented information much of the previous Clause 4.4 has been written into this newly constructed clause The support required to meet the organisation’s environmental goals. 2004 – clause 4.4

45 Section 7 - Support 7.1 Resources 7.2 Competence 7.3 Awareness 7.4 Communication 7.5 Documented information no change to previous Clause 4.4.1. 2004 – clause 4.4.1

46 Section 7 - Support 7.1 Resources 7.2 Competence 7.3 Awareness 7.4 Communication 7.5 Documented information very similar to previous Clause 4.4.2 must now evaluate the effectiveness of action taken to address competence documented information (records) must be retained of competence. 2004 – Clause 4.4.2

47 Section 7 - Support 7.1 Resources 7.2 Competence 7.3 Awareness 7.4 Communication 7.5 Documented information specific clause regarding awareness but not otherwise difference from previous Clause 4.4.2. 2004 – clause 4.4.2

48 Section 7 - Support 7.4 Communication 7.4.1 General 7.4.2 Internal communication 7.4.3 External communication much expanded clause for communication must now determine what will be communicated internally and externally, when, to whom and how must comply legally communication must be documented. 2004 – Clause 4.4.3

49 Section 7 - Support 7.4 Communication 7.4.1 General 7.4.2 Internal communication 7.4.3 External communication specific clause for internal communication but no other changes. 2004 – clause 4.4.3

50 Section 7 - Support 7.4 Communication 7.4.1 General 7.4.2 Internal communication 7.4.3 External communication specific clause for external communication but no other changes. 2004 –Clause 4.4.3

51 Section 7 - Support 7.5 Documented information 7.5.1 General 7.5.2 Creating and updating 7.5.3 Control of documented information the EMS needs documented information required by the Standard and as determined by the organisation Note: the extent of documented information can differ from one organisation to another due to its size, activities, processes, products and services complexity of processes and their interactions and the competence of persons. 2004 – clause 4.4.4

52 Section 7 - Support 7.5 Documented information 7.5.1 General 7.5.2 Creating and updating 7.5.3 Control of documented information documented information requires: ▫ identification and description ▫ format and media ▫ review and approval. 2004 – Clauses 4.4.5

53 Section 7 - Support 7.5 Documented information 7.5.1 General 7.5.2 Creating and updating 7.5.3 Control of documented information combines previous Clauses 4.4.5 (documentation) and 4.5.4 (records). 2004 – clauses 4.4.5 & 4.5.4

54 Section 8 - Operation 2004 – clause 4.4

55 Section 8 - Operation 8.1 Operational planning and control 8.2 Emergency preparedness and response specific section created for operational planning and dealing with emergencies How to control operations and react to emergencies. 2004 – clauses 4.4.6 & 4.4.7

56 Section 8 - Operation 8.1 Operational planning and control 8.2 Emergency preparedness and response expanded clause from previous Clause 4.4.6 similar intent but also includes controlling changes also addresses outsourcing processes are controlled introduces lifecycle perspective to ensure organisation controls environmental requirements for the lifecycle of products and services must communicate these requirements consider transport, delivery, use and final disposal documented information is to be maintained as considered necessary by the organisation. 2004 – clause 4.4.6

57 Section 8 - Operation 8.1 Operational planning and control 8.2 Emergency preparedness and response no change from previous Clause 4.4.7 documented information is to be maintained as considered necessary by the organisation. 2004 – Clause 4.4.7

58 Section 9 – Performance Evaluation 2004 – clause 4.5

59 Section 9 – Performance evaluation 9.1 Monitoring, measurement, analysis and evaluation 9.2 Internal audit 9.3 Management review environment performance is to be monitored and analysed including evaluation of compliance, conducting internal audits and management review How environment performance is evaluated. 2004 – clause 4.5

60 Section 9 – Performance Evaluation 9.1 Monitoring, measurement, analysis and evaluation 9.1.1 General 9.1.2 Evaluation of compliance need to determine what, how, when environmental performances to be measured, against what criteria and how the results are analysed and evaluated environmental performance and effectiveness of the EMS is to be evaluated environmental performance is to be communicated internally and externally evidence of monitoring and evaluation is to be documented. 2004 – Clause 4.5.1

61 Section 9 – Performance Evaluation 9.1 Monitoring, measurement, analysis and evaluation 9.1.1 General 9.1.2 Evaluation of compliance similar to previous Clause 4.5.2 frequency of compliance evaluation must be determined must understand compliance status evidence of compliance evaluation is to be documented. 2004 – clause 4.5.2

62 Section 9 – Performance Evaluation 9.1 Monitoring, measurement, analysis and evaluation 9.2 Internal audit 9.3 Management review same as previous Clause 4.5.5 separate sub-clause for internal audit program still at planned intervals evidence of internal audits and results must be documented. 2004 – Clause 4.5.5

63 Section 9 – Performance Evaluation 9.1 Monitoring, measurement, analysis and evaluation 9.2 Internal audit 9.3 Management review expanded clause from previous Clause 4.6 stilled at planned intervals clearer agenda considerations evidence of management review results must be documented. 2004 – clause 4.6

64 Section 10 - Improvement 2004 – Clause 4.5.3

65 Section 10 - Improvement 10.1 General 10.2 Nonconformity and corrective action 10.3 Continual improvement EMS must continually improve to enhance environmental performance nonconformities must be identified and reacted to corrective action must be considered Continual improvement remains a core focus of the EMS. 2004 – clause 4.5.3

66 Section 10 – Improvement 10.1 General 10.2 Nonconformity and corrective action 10.3 Continual improvement expanded clause from previous Clause 4.5.3 opportunities for improvement must be determined action must be taken to achieve intended outcomes of EMS. 2004 – Clause 4.5.3

67 Section 10 – Improvement 10.1 General 10.2 Nonconformity and corrective action 10.3 Continual improvement nonconformities must be reacted to, applicable action taken and deal with any mitigation root cause analysis must be considered based on its significance effectiveness of corrective action must be reviewed change EMS if required evidence of action taken from nonconformities must be documented evidence of results of corrective action must be documented. 2004 – clause 4.5.3

68 Section 10 – Improvement 10.1 General 10.2 Nonconformity and corrective action 10.3 Continual improvement organisations must continually improve the suitability, adequacy and effectiveness of the EMS to enhance environmental performance. 2004 – Clause 4.5.3

69 Annex A – Guidance (informative) Explanatory information intended to prevent misinterpretation of the requirements of ISO 14001. 2004 – Annex A

70 Annex B – Correlation (informative) Correlation between ISO 14001:2015 and ISO 14001:2004 in table format. 2004 – Annex B

71 Summary of Changes better format and ease for integration strategic planning enhanced leadership requirements protect the environment environmental performance life-cycle thinking communication documentation.

72 Any Questions?


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