1. APPE Rotations Boot camp refers colloquially to recruit training, the initial instruction given to new personnel. University of Minnesota College of Pharmacy April 18, 2011

2. Agenda for the Morning Requirements Registration Portfolio Reporting to Sites Attendance Evaluations Time Off/ Making-up Time Away General Expectations Professionalism Sites Specifics Housing AHEC ASHP Web Site – Navigation

3. Requirement review CPR Training Immunizations Mandatory Health Insurance for AHC Students HIPAA Training Background Check Internship Number http://www.pharmacy.umn.edu/pharmd/currentstud ents/requirements/home.html

4. ATTENTION! – Attendance Presence at the site based on the rotation requirements  Minimum 40 hour work week (avg.)  Not just 8 hours days or “9-to-5” hours  Start and Stop Times Time Not On Site  Vacation days  Sick days  Meeting days  Health fairs/ HUB activities

5. Communication with Sites Speak directly with your preceptor TWO WEEKS before the beginning of each APPE (not HR, others) Discuss with your preceptor:  COP calendar, University holidays  Any request for time off (such as national meetings)  Share your portfolio  Site expectations: start time, location, parking, orientation, HR forms, other requirements

6. Reporting to Sites Provide to the Preceptor  Forms: CPR, HIPAA forms, immunizations and background check information  Have these available on the first day, don't wait to be asked  Any forms required by the site Call OEE in addition to your preceptor if you will not be at the site due to illness, family emergency etc.

7. Portfolio Course Portfolio needs to be shared electronically with preceptors at the time that you contact them Student takes the lead on sharing and use of contents This is about strengths and areas for improvement Due Date: May 13 th 2011 -9:00a.m.

8. Spring Assessment Assessment committee evaluating individual and aggregate results Students: use this information to help tailor your rotation  Build on strengths  Focus on areas that need more attention May require customized action plans for some students

9. General Expectations Review Educational Outcomes with Preceptors Review COP Calendar with Preceptors  Official COP events  National Meetings  University Holidays Be the Best Pharmacist You Can Be! Dispensing and non-dispensing responsibilities Sharing progress and portfolios Wear photo ID at all times Be a team player to all, including technicians

10. General Expectations Provide professional feedback about the sites Self-directed and assertive Be prepared Understand the practice policies of the sites  Reporting to site  Professional Dress-code  Professional Behavior

11. Notification of Professional Leave/Vacation A maximum of three days of leave or vacation may be taken during one single APPE If you reach the final block with five unused days, you may still only use three days during that block.

12. Notification of Professional Leave/Vacation  Preceptors may approve or deny requests for leave/vacation  The Notification of Professional Leave or Vacation form must be submitted to the Experiential Education Office after you obtain your preceptor’s approval Your Name:__________________________________ Date (s) _____________________________________ Block # ______________________________________ Preceptor Signature ___________________________ Days Left _________________________

13. Time Away and Documenting Form is available on the Exp Ed Website Form needs the preceptor’s signature Fax or mail the signed form to the OEE (fax # 612-625-4077)  Contact information is on the form Verify information with what Preceptor submits at the end of the rotation

14. Making up days Making up time Contacting preceptors Coordinating time off Right of refusal by the preceptor  Site plans  Student performance questionable  A unique opportunity available only that day  Any reason/no reason

15. ASHP Midyear, Dec 4-8, 2011 SuMTWThFriSa December 2011 123 ASHP 4 ASHP 5 ASHP 6 ASHP 7 ASHP 8 ASHP 910 111213141516 “Five Week” check point 17 1819202122 Last day of Rotation 2324 25262728293031

16. Evaluations: Student Responsibilities Review objectives, goals and interests with the preceptor Ask how you are doing: Mid-term Check Evaluate the rotation and preceptor  Document in E-Value  Degree clearance depends on submission  Do not wait until the end of the year

17. Evaluations: Student Responsibilities Review Preceptor’s Evaluation of Student (you) Be sure that the paperwork is turned in Use this information in future rotations for your improvement. Consider nomination: Preceptor of the Year

18. Evaluations: Preceptor Responsibilities Review Portfolio Mid-rotation evaluation: informal touch base Complete evaluation of the student (in E- Value) Review the evaluation with the student – obtain signatures Word of caution: you will not “slide” through your rotation year.

19. Professionalism Hours are set by your preceptor  Complete your hours as scheduled You must request an adjustment of time and cannot set your own schedule or make up time without preceptor approval. Be on time. This reflects on you. Be on time for meetings. Lateness is not respectful to your audience.

20. Professionalism Request rather than inform. You are “at work” – use proper respect with your preceptor and all staff. They are your supervisors and teachers.  They may also be a reference … Be positive at all times. If your comment isn’t a positive constructive one – do not make it. It will reflect on you and your attitude.

21. Professionalism Respect what your preceptor has to teach you. You are still learning. Rotations are required courses. They are independent of your PharmD IV paper, Boards, other activities, etc. Using your iPod, iPhone and taking personal phone calls during work hours is not professional. Social networking …

22. Professionalism - E-Mail Etiquette Start and end with a courteous greeting and closing Include who you are and your year )  Preceptors have students from all years and from different schools Address your contact with an appropriate level of formality; spell their name correctly. This information is in E-Value.

23. Professionalism - E-Mail Etiquette Expectation for a Response If your email is emotional, walk away from the computer and wait to reply

24. Housing You have options Classmates who have gone before you Provide options, not necessarily housing

25. Area Health Education Center (AHEC) http://www.mnahec.umn.edu/

26. Sites Specifics Allina: On-line registration Mayo: Background Check VA : Government employment forms Express Scripts: Background check/drug test Social Security # to access system Walker Methodist: Combined with OmniCare Other potential requirements

27. Registration Year IV Three Semesters Summer APPE Block 1, 2, 3 Fall Phar 6183 – PharmD Paper APPE Block 4, 5, 6 Spring Phar 6182 - PharmD Seminar APPE Block 7, 8, 9 APPE Course Numbers Phar 7120 Community Phar 7122/28 Acute Care Phar 7123 Ambulatory Care Phar 7126 Patient Care Phar 7121 Institutional Phar 7211 Elective I Phar 7212 Elective II Phar 7213 Elective III Phar 7214 Elective IV (if taking 4 th elective)

28. Registration Year IV Registration Exercise

29. Site Navigation