1. PeopleSoft Financials Chart of Accounts December 2010 MAY 2012

2. PeopleSoft Chartfields Chartfields are the basic building blocks of the Chart of Accounts that allow segregation and categorization of financial transactions and budget data. Business Units  Because we are sharing the same software instance with other UT campuses, our data is segregated by Business Units.  5 Character field length – UTSA1

3. Chart of Accounts Chartfield Structure Fund AccountFunction (NACUBO) Dept IDProject ActivityProgram (Likely will not be used) UTShare Common Chartfield Values Cost Center UTSA Defined Chartfield Values ** Values are subject to change after configuration and testing is completed

4. FUND Key to grouping transactions by fund DEFINEUTSHARE 14 – Educational & General 2100General Funds 2110Research Development 2115Special Items (i.e. SALSI) 2120THECB Transfers 2135Lab Fees 2140E&G Transfers

5. FUND Key to grouping transactions by fund DEFINEUTSHARE 19 – Designated Funds3100Organized Ed Activities 3105Designated Tuition 18 – Service Centers3200Net Service Funds 26 – Grants & Contracts (Sponsored Programs) 5100Federal Sponsored Prog. 5200State Sponsored Prog. 5300Local Sponsored Prog. 5400Private Sponsored Prog.

6. FUND Key to grouping transactions by fund DEFINEUTSHARE 29 – Auxiliary Enterprises 4100Intercollegiate Athletics 4200Housing & Food Service 4300 Bookstore 4400Parking & Traffic 4500Student Health Center 4600Student Service Fees 4700Other 4800Student Activities

7. FUND Key to grouping transactions by fund DEFINEUTSHARE 30 – Restricted Gifts 5500Gifts and Other 5600Gifts for Endowment 6300Endowment & Similar 36 – Unexpended Plant Funds 7101Permanent Univ Fund 7102Revenue Financing System 710GFederal Grants 7108Private Gifts 7105Interest on Construction 7104Other Sources

8. Account Value Ranges Account Category RANGE Assets 10000 19999 Liabilities 20000 29999 Fund Balance/Transfers30000 39999 Revenues40000 49999 Expenses50000 99999

9. Budgetary Only Accounts AccountDescription A1000Staff Salaries A1200Wages A2000Faculty Salaries A3000Payroll Related Costs A4000Operating Expenses A5000Other Non-Op Exp Activity A6000Debt Service A7000Transfers

10. FUNCTION Groups expenditures for reporting DEFINEUTSHARE 02100Instruction 06200Research 12300Public Service 14400Academic Support 70500Auxiliary Enterprises 16600Student Services 20700Institutional Support 22800Ops & Mtnc of Plant 48997Scholarships & Fellowships

11. DEPARTMENT ID 6 characters – 1 st 3 alpha refer to entity Refer to handout Organizational AreaDEPT_ID Numbering PresidentPRS001-PRS999 Academic AffairsACA001-ACA999 College of SciencesASC001-ASC999 Business AffairsBAF001-BAF999 Community ServicesCMS001-CMS999 ResearchRES001-RES999 Student AffairsSAF001-SAF999 University AdvancementUAD001-UAD999

12. COST CENTER Maps to a unique combination of FUND-DEPT ID-FUNCTION Will be the SPEED TYPE / SPEEDCHART A “quick key” to ease transition from DEFINE, facilitate user acceptance & improve the accuracy of financial transactions Crosswalk to map legacy UNIT CODE, BUDGET GROUP + NACUBO code to a unique COST CENTER Sometimes includes DEFINE Subaccount

13. COST CENTER NUMBERING CONVENTIONS Varies by Fund Group E&G – EGnnnn Each area gets a unique alpha character after EG: AreaE&G FUND Cost Center Format Academic AffairsEGAxxx College of BusinessEGBxxx College of ArchitectureEGCxxx College of Educ & Human DevelopmentEGDxxx College of EngineeringEGExxx College of Liberal & Fine ArtsEGFxxx Graduate SchoolEGGxxx

14. E&G COST CENTER FORMATS AreaE&G FUND Cost Center Honors CollegeEGHxxx Community ServicesEGKxxx LibrariesEGLxxx College of Public PolicyEGPxxx Student AffairsEGQxxx ResearchEGRxxx College of SciencesEGSxxx University CollegeEGUxxx University AdvancementEGVxxx Business AffairsEGXxxx PresidentEGYxxx University WideEGZxxx

15. E&G COST CENTER FORMAT Special References may be used when appropriate: RES = RESERVES FAC= FACULTY RESERVE FUNDING LFn = LAB FEE + NUMBER SUM = SUMMER SESSION FACULTY RESERVE DTC = DOWNTOWN CAMPUS

16. COST CENTER EXAMPLES BUDGET GROUP DESCRCost Center FundDept IDNACUBO 14-0614-06Physics Research Dvlpmt Fund EGS0232110ASC007200 14-1850-20Physics & Astronomy Dept EGS0242100ASC007100 14-1850-21GIT PhysicsEGS0252100ASC007100 14-1850-21GIT PhysicsEGS0262100ASC007900 14-1850-35Ctr for Research – Physics & Astron EGS0272100ASC007200 14-7590-01Tenure Track Research Award EGS0282100ASC007200 14-9020-96PhD PhysicsEGS0292100ASC007100 14-1860-22Biology Lab FeesEGSLF32135ASC008100

17. DESIGNATED FUND COST CENTER FORMATS AreaDesignated Fund Cost Center Designated Tuition Cost Center Academic Affairs DFAnnnDTAnnn College of Business DFBxxxDTBxxx College of Architecture DFCxxxDTCxxx College of Educ & Human Development DFDxxxDTDxxx College of Engineering DFExxxDTExxx College of Liberal & Fine Arts DFFxxxDTFxxx Graduate School DFGxxxDTGxxx

18. DESIGNATED FUND COST CENTER FORMATS AreaDesignated Fund Cost Center Designated Tuition Cost Center Honors College DFHnnnDTHnnn Community Services DFKxxxDTKxxx Libraries DFLxxxDTLxxx College of Public Policy DFPxxxDTPxxx Student Affairs DFQxxxDTQxxx Research DFRxxxDTRxxx College of Sciences DFSxxxDTSxxx University CollegeDFUxxxDTUxxx University Advancement DFVxxxDTVxxx Business Affairs DFXxxxDTXxxx President DFYxxxDTYxxx

19. DESIGNATED FUND COST CENTER FORMAT Special References may be used when appropriate: RES = RESERVES ENn = OFFICIAL OCCASIONS FOH = FEDERAL OVERHEAD

20. RECHARGE / SERVICE CTR COST CENTER FORMATS All begin with RC and 4 consecutive numbers randomly assigned. BUDGET GROUP DESCRCost Center FundDept IDNACUBO 18-2170-00 MAIL SERVICESRC00043200BAA005700 18-2206-00 FACILITIES SVCS DTC RC00103200BFC003 700 18-2215-01BACKGROUND CHECKS RC00153200BUP001700 18-2060-00ANIMAL CARE SERVICES RC00203200CTR038700

21. AUXILIARY ENTERPRISE FUND COST CENTER FORMATS All begin with AX and 4 consecutive numbers randomly assigned. BUDGET GROUP DESCRCost Center FundDept IDNACUBO 29-0311-10 UTSA CARDAX00064700BAA002500 29-0320-00RECREATION CTRAX00094800SAF009 500 29-0450-00 ATHLETICS AX00334100SAT001500 29-0450-04TENNIS-MENAX00374100SAT001500 29-0470-00 UNIVERSITY CTR AX00574800STL010500 29-0380-01HOUSING OPSAX00144200STL009500

22. GIFT FUND COST CENTER FORMAT All begin with G and 5 consecutive numbers randomly assigned. BUDGET GROUP DESCRCost Center FundDept IDNACUBO 30-0200-02PRESIDENT’S ASSOCIATES G000045500PRS001700 30-0215-02CAPITAL CAMPAIGNG000205500UAD001700 30-0220-04 LUTCHER BROWNG000255500ACA001400 30-0314-05UTSA SCHOLARSHIP FUND G000495500UNW012997

23. AGENCY FUND COST CENTER FORMAT All begin with AG and 4 consecutive numbers randomly assigned. BUDGET GROUP DESCRCost Center FundDept IDNACUBO 41-9990-20GREEK WEEKAG00439200STL006999 41-9990-03ROADRUNNER CLUB ACTIVITIES AG03259200SAT001999 41-9992-11 ARCHER FELLOWSHIP PROGRAM AG03579200AHC001999

24. Project Chartfield Two Types of Projects (Grants and Capital) GrantsCapital Projects Converted Grant Projects consist of 3 components: (i.e. 326xxxxxx0) ‘3’ = UTSA Component Number ’26xxxxxx’ = Define Budget Group ‘0’ = Sponsored Project or ‘C’ Cost Sharing Converted Capital Projects will begin with SC (San Antonio Converted) followed by the last 6 digits of the DEFINE Budget Group Number. New Projects will have generated sequential number starting with “0000000001” New Capital Projects will begin with S and the ‘NEXT’ sequential number “S0000001”

25. Activity Chartfield Two Types of Activity (Grants and Capital) GrantsCapital Projects Activity for converted and new Project ID is ‘1’. Activity for grants is not significant. Standard Activities will be used for converted and new OFPC Construction Projects. The Standard Activities will consist of : OM denotes OFPC Managed IM denotes Institutionally Managed CI denotes Capitalized Interest For Converted Institutional Capital Projects the DEFINE sub accounts will become the activity.