1. A Skills Approach Access 2010 Getting Started with Access 2010 © 2012 The McGraw-Hill Companies, Inc. All rights reserved Chapter 1

2. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 2 Getting Started with Access 2010 Chapter 1 Skills 1.1Introduction to Access 2010 1.2Using Quick Start Application Parts 1.3Using Views in Access 2010 1.4Navigating Records in a Form or Table 1.5Entering Data in a Table 1.6Entering Data in a Form 1.7Using Compact & Repair 1.8Backing Up a Database

3. A Skills Approach Introduction to Access 2010 © 2012 The McGraw-Hill Companies, Inc. All rights reserved 3 Skill 1.1 Microsoft Access is a powerful relational database. It is used to manage large amounts of data.

4. A Skills Approach Introduction to Access 2010 © 2012 The McGraw-Hill Companies, Inc. All rights reserved 4 Skill 1.1 A relational database is a collection of tables related to one another by common fields.

5. A Skills Approach Introduction to Access 2010 © 2012 The McGraw-Hill Companies, Inc. All rights reserved 5 Skill 1.1 An Access database consists of several types of objects. ObjectPurpose TableStores all data, the basic building blocks of a database FormUsed to input, review, or edit data through a friendly interface QueryExtracts data from one or more related tables and can include calculations ReportDisplays data for printing or viewing on-screen MacroCollections of programming code usually used within forms and reports

6. A Skills Approach Introduction to Access 2010 © 2012 The McGraw-Hill Companies, Inc. All rights reserved 6 Skill 1.1 Database objects are organized in the Navigation Pane.

7. A Skills Approach Introduction to Access 2010 © 2012 The McGraw-Hill Companies, Inc. All rights reserved 7 Skill 1.1 The Navigation Pane can be organized to list the objects in different ways.

8. A Skills Approach Introduction to Access 2010 © 2012 The McGraw-Hill Companies, Inc. All rights reserved 8 Skill 1.1 You can open multiple objects at the same time.

9. A Skills Approach Using Quick Start Application Parts © 2012 The McGraw-Hill Companies, Inc. All rights reserved 9 Skill 1.2 Quick Start Application Parts are predesigned tables, forms, and reports that you can use to build a database.

10. A Skills Approach Using Quick Start Application Parts © 2012 The McGraw-Hill Companies, Inc. All rights reserved 10 Skill 1.2 The Contacts application part creates a table with related queries, forms, and reports. You only need to add the data.

11. A Skills Approach Using Views in Access 2010 © 2012 The McGraw-Hill Companies, Inc. All rights reserved 11 Skill 1.3 A database object can be opened in different views.

12. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 12 Skill 1.3 Datasheet View displays the data in rows and columns PivotTable and PivotChart views provide special tools for analyzing data Design View shows the structure and properties of the table and fields, no data For an Access table: Using Views in Access 2010

13. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 13 Skill 1.3 Datasheet View displays the data in rows and columns PivotTable and PivotChart views provide data analysis tools SQL View displays the structured query language code for the query Design View shows the fields, criteria, and properties, no data For an Access query: Using Views in Access 2010

14. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 14 Skill 1.3 Form View displays the data in the layout Datasheet View, if available, shows the data in rows and columns Layout View displays controls and formatting in the layout with “live” data Design View shows fields, controls, and properties, no data For an Access form: Using Views in Access 2010

15. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 15 Skill 1.3 Report View displays the formatted report with data Print Preview displays the printed report and opens the Print Preview command tab Layout View displays controls and formatting with “live” data Design View shows fields, controls, and properties, no data For an Access report: Using Views in Access 2010

16. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 16 Skill 1.4 Navigating Records in a Form or Table

17. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 17 Skill 1.4 Navigating Records in a Form or Table NameButton Next Record Previous Record First Record Last Record Current Record Tables and forms have the same navigation buttons.

18. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 18 Skill 1.5 Entering Data in a Table Use Datasheet View to add records to a table.

19. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 19 Skill 1.5 Entering Data in a Table Press Tab or Enter to move to the next field and to start the next record.

20. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 20 Skill 1.5 Entering Data in a Table Delete a record by right-clicking the Record Selector. You can also click the Delete button in the Records group or press Delete on the keyboard.

21. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 21 Skill 1.5 Entering Data in a Table When relationships are established between tables, you may not be able to delete a record or you may cause related deletions.

22. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 22 Skill 1.6 Entering Data in a Form Data entered in a form are added to the underlying table. Most forms are more user-friendly for adding records.

23. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 23 Skill 1.6 Start a new record by clicking the New (blank) record button. Some forms automatically open to a new record. Enter the data in the first field. Press Tab or Enter to move to the next field. The form design determines the tab order. Press Tab or Enter to start another new record. Entering Data in a Form

24. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 24 Skill 1.7 Using Compact & Repair The Compact & Repair tool eliminates unnecessary space and temporary database objects for optimum efficiency.

25. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 25 Skill 1.7 Using Compact & Repair The Compact & Repair command runs quickly and leaves the database open. You can set Access Options to run the command automatically each time you close the database (Current Database pane).

26. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 26 Skill 1.8 Backing Up a Database A backup copy of your database preserves the data at that point in time. This allow you to restore the data from an earlier stage.

27. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 27 Skill 1.8 Backing Up a Database Access supplies the same database name and adds the date.

28. A Skills Approach © 2012 The McGraw-Hill Companies, Inc. All rights reserved 28 Getting started with Access 2010 Using views Navigating through records in a form and a table Entering data in a table and a form Using Compact & Repair Backing up a database Getting Started with Access 2010 Recap