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SM 2012 Funds Enquiry View the balances on an Analysis Code Filter on Combinations Export to Excel Drill Down to Document.

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Presentation on theme: "SM 2012 Funds Enquiry View the balances on an Analysis Code Filter on Combinations Export to Excel Drill Down to Document."— Presentation transcript:

1 SM 2012 Funds Enquiry View the balances on an Analysis Code Filter on Combinations Export to Excel Drill Down to Document

2 SM 2012 Funds Enquiry View the balances on an Analysis Code Double Click Funds

3 SM Select Period Up to 2.Select Period range 3. Select Analysis by clicking blue square to include all years select Project to date but remember to ignore account as this is reinstated each year and will be duplicated See Selection criteria later to include current year select Year to date If balance has been reinstated on account the analysis code balance will be correct

4 SM 2012 i.Project to date selected (to pick up prior years) ii.Period to date iii. Balances iv.Total account If selecting Project to Date you must ignore balances on account (see guidance on Opening Balances)

5 SM 2012 Note Options Time Profile Notes: 1.Actual re last year(2008) = (11,200.00) 2.Income this year = (155.72) ( ) 3. Encumbrance = Balance = ( ) Careful – not Standard Dr/Cr Convention (+) = cash in hand for this column only

6 SM 2012 Be Careful when relying on Funds available figure. In this example no Income budget has been entered Therefore it will allow £71,200 expenditure + £63,000 Income

7 SM 2012 Adding an income budget allows the funds enquiry to work effectively

8 SM 2012 Funds Enquiry Filter on Combinations

9 SM Filter on combinations 1.Click on combinations 2.Press F11 3.Type in filter 4.Press CTRL+F11

10 SM 2012 Funds Enquiry File>Export

11 SM File>export 1.Click on combinations 2.Click File>Export 3. Follow Instructions The file has a TSV extension You can save this or… INSRV can set up your computer to open into Excel

12 SM 2012 Funds Enquiry Drilldown

13 SM 2012 Inquiry>Funds Select period Select blue box Input search criteria

14 SM Select combination 2.Tools>Period Balances

15 SM Select period 2.Tools>Actual Lines (or Encumbrance or budget)

16 SM Select journal line (can use filter) 2. Click drilldown Button

17 SM 2012 Click View Transactions

18 SM 2012 New page opens

19 SM Click View Payments 2.Click Payments Overview

20 SM 2012 Click Invoice Overview

21 SM 2012 Paperclip is Yellow.. Click it

22 SM 2012 Click Open Document

23 SM 2012 Finally….

24 SM 2012


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